12 Watt White-LED Based Solar Street Lighting System

Publication / bid date

Bid document dated 04-07-2026 (GeM bid GEM/2026/B/7744953).

• No corrigendum amends this date; none are present in the tender pack.

Pre-bid meeting

ATC requires attendance at Pre-Bid Meeting on 07/07/2026 if scheduled by the Purchaser; clarifications and subsequent corrigenda form part of the tender.

• No separate pre-bid clarification deadline is stated beyond this meeting date.
• No corrigendum or pre-bid reply document is on file.

Bid submission deadline

Bid End Date/Time: 14-07-2026 12:00:00.

• Auto-extension: if fewer than 3 bids, bid end may auto-extend by 3 days, maximum 1 auto-extension.
• No corrigendum changes this deadline.

Bid opening

Bid Opening Date/Time: 14-07-2026 12:30:00.

• Type of Bid: Two Packet Bid.
• Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Bid offer validity

Bid Offer Validity is 30 (Days) from the Bid End Date.

Delivery period

Delivery Days: 15 for the ordered quantity to the named consignee.

• Option clause can increase quantity up to 25% with delivery-period recalculation rules (minimum 30 days additional time if original DP is not less than 30 days; if original DP < 30 days, additional time equals original DP).

Estimated bid value

Estimated Bid Value: 295000 (INR as used on GeM).

• Declared for guidance on EMD amount and eligibility (turnover, past performance, experience) only; not a quoted-price ceiling or reasonableness benchmark by itself.

EMD / bid security

EMD Required: No.

• No EMD amount, form or validity is prescribed for this bid.

Performance security / ePBG

ePBG Required: No for this bid.

• GeM GTC still describes the general e-bidding Performance Security framework (up to 5% of contract value, validity 2 months beyond all contractual obligations including warranty, submission within 15 days of award) when a buyer selects it; this bid explicitly does not require ePBG.

Tender document fee

No tender/bid document fee is stated in the bid, ATC or GTC extracts for this procurement.

Pricing basis and evaluation

Evaluation Method: Total value wise evaluation; prices on GeM are firm, fixed and all-inclusive at consignee destination.

• Bid to RA enabled: No.
• Bid splitting not applied.
• MII Purchase Preference: No; MSE Purchase Preference: Yes (price band L1+15%, award up to 25% of quantity to matching MSE OEM).

Payment terms

For goods, 100% payment within ten (10) days of issue of CRAC and online bill submission, unless STC/ATC specifies otherwise (this bid does not alter payment terms).

• CRAC is the basis of payment; no payment for rejected goods.
• If Performance Security were required, payments would become due only after its receipt and verification; ePBG is not required here.

Turnover

Bid filter: Minimum Average Annual Turnover of the bidder (for 3 years) is 1 Lakh(s); ATC additionally requires minimum annual turnover of ₹5,00,000 during any one of the last three financial years.

• Bid elaboration: average of last three years ending 31st March of the previous financial year; proof = certified audited balance sheets or CA/Cost Accountant certificate. If firm is less than 3 years old, average of completed years after constitution is used.
• MSE and Startup relaxation for Years of Experience and Turnover: No.
• Conflict between 1 Lakh average (bid filter) and ₹5 Lakh any-one-year (ATC) is recorded under contradictions; treat the stricter ATC figure as the buyer-added requirement unless clarified.

Experience and past performance

1 Year of past experience for same/similar category products, plus Past Performance of 10% of bid quantity in at least one of the last three Financial years before bid opening, to any Central/State Govt Organisation/PSU.

• Experience: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same/similar Category Products for the stated number of Financial years; submit relevant contracts and delivery acceptance certificates like CRAC for each such year.
• Past Performance: copies of relevant contracts proving cumulative order quantity in any one financial year.
• ATC restates minimum one (1) year experience in supply of similar goods/services with PO/WO/completion/client certificates.

Local party / local supplier

ATC restricts participation to local bidders/parties meeting tender eligibility and requires documentary evidence of local supplier status wherever applicable.

• ATC does not define the geographic meaning of “local” (e.g., district/state) beyond the phrase itself.
• Separately, ATC requires compliance with the Public Procurement (Preference to Make in India) Order and prescribed declaration/supporting documents wherever applicable, even though MII purchase preference is set to No on the bid form.

Financial standing and no-deviation

Bidder must undertake it is financially sound and not under liquidation/insolvency/bankruptcy/receivership, and that there are no deviations from technical or commercial terms.

• Conditional bids or bids with deviations may be rejected.

MSE / MSME status (preference, not eligibility exemption)

MSE purchase preference is available to manufacturer/OEM sellers with valid online-validated Udyam Certificate; traders/resellers are excluded from MSE preference. Experience/turnover MSE-Startup relaxation is not given.

• ATC: MSME bidders shall submit valid Udyam Registration Certificate; benefits as per GoI guidelines and tender conditions.

Land-border / country of origin restriction

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance is ground for immediate contract termination and legal action (GeM GTC clause 26).

Technical compliance eligibility

Offered product must meet GeM category / MNRE-linked specification values selected in the bid (75 Wp PV, 12.8 V battery, 12 W LED, 6 m pole height) and supporting compliance documents.

• Documents required from seller include Compliance of BoQ specification and supporting document, and Certificate (Requested in ATC).

Item and quantity

Supply of 1 piece of 12 Watt White-LED Based Solar Street Lighting System As Per MNRE Specification (Q3).

• Item Category as on bid form; Total Quantity 1.
• Buyer option to increase/decrease ordered quantity up to 25% of bid quantity at placement and up to 25% of contracted quantity during currency at contracted rates.

Key technical parameters

Bid-selected parameters: PV module min 75 Wp; battery min 12.8 V; LED 12 Watt; pole height 6 m, with full MNRE-style technical specification document attached.

• Specification document: Lithium Ferro Phosphate battery min 12.8V, 30 AH with BMS; white LED luminaire min 135 lm/W chip efficacy; dusk-to-dawn duty (first 4 hours full light min 24 lux, thereafter lower level min 12 lux); autonomy 3 days / min 36 operating hours; IP65/IP66 optical & control gear; IK≥08; electronics efficiency ≥90%; MPPT charge controller.
• Pole: 5 m above ground and 1 m below ground; luminaire at least 4.5 m above ground; hot-dip galvanized Class B pipe per IS 1161 & IS 4736.
• PV module: indigenous crystalline silicon, IEC 61215 Ed.II / BIS 14286 from NABL/IECQ lab; module efficiency ≥14%; NSM serial number marking.

Delivery location and timeline

Deliver 1 unit in 15 days to Gram Panchayat Raj Pander Khap, PIN 845101; Consignee/Reporting Officer: Saugandha Kumar Mandal.

• Office/buyer organisation context: Panchayat Raj West Champaran / Panchayati Raj Department, Bihar.

Warranty, manuals and sample approval

System (including battery) warranted 5 years; PV module min 25 years (90% output at 10 years, 80% at 25 years); O&M manual in English and local language; successful bidder must obtain written sample approval before supply wherever applicable.

• Warranty card with system details to be supplied.
• Failure to obtain sample approval may lead to rejection of bid or cancellation of Purchase Order.

Applicable standards (high level)

MNRE-linked solar street light specification with component standards including IEC/BIS PV module tests, LM-79/LM-80 LED photometry, IS 10322/IEC 60598 for luminaires, and listed BIS standards for PV applications.

• LED chip LM-80 compliance test report required; luminaire LM-79 or IS 16106 performance parameters (flux ≥1500 lm, efficacy ≥125 lm/W, CCT 5500–6500 K, CRI ≥70).

Submission mode and portal

Online two-packet bid on GeM; seller documents listed in the bid must be uploaded with the bid for evaluation.

• Documents uploaded by bidders are shown to all participated bidders (Yes), including clarification/representation documents after login.
• No physical original submission address or offline envelope structure is prescribed in the bid/ATC.
• Bid is also governed by GeM General Terms and Conditions.

Signing / formats

No prescribed annexure/proforma templates are printed in this tender pack; ATC requires undertakings/declarations without attaching form templates.

• Technical clarification window during evaluation: 2 Days.
• If claiming any experience/turnover exemption, supporting eligibility documents for exemption must be uploaded (note: MSE/Startup relaxation is set to No).

No corrigendum / addendum on file

The tender document set contains no corrigendum or addendum; original bid and ATC values currently apply.

• ATC anticipates that clarifications from the 07/07/2026 pre-bid (if held) and subsequent corrigenda would become integral, but no such corrigendum document is present in the pack.
• Finally applying key values: Bid End 14-07-2026 12:00:00; Bid Opening 14-07-2026 12:30:00; validity 30 days; estimated value 295000; qty 1; delivery 15 days; EMD/ePBG not required.

Turnover threshold: bid filter vs ATC

Bid form requires minimum average annual turnover of 1 Lakh for 3 years, while ATC requires ₹5,00,000 annual turnover during any one of the last three financial years.

• Both requirements are stated as mandatory seller/eligibility conditions with documentary proof.
• GeM GTC states ATC supersedes GTC/STC on conflict, but does not explicitly resolve conflict between the bid-detail filter and ATC; a bidder should assume the stricter ATC ₹5 Lakh any-one-year test plus the bid’s 1 Lakh 3-year average filter unless the buyer clarifies, and raise a representation if needed.
• MSE/Startup turnover relaxation is No, so neither threshold is waived.

MII purchase preference vs ATC MII compliance

Bid sets MII Purchase Preference to No, yet ATC still mandates compliance with the Make in India Order and submission of prescribed declaration/supporting documents wherever applicable.

• Practical effect: no MII price preference is applied in evaluation, but bidders may still be asked for MII declarations/documents under ATC.

Experience proof audience under bid vs ATC wording

Bid experience filter requires supply of same/similar Category Products to Central/State Govt / PSU, while ATC Clause 6 only says similar goods/services without limiting clients to government.

• For pass/fail against the GeM experience filter, government/PSU credentials are the safer reading; private-client-only experience may not clear the bid filter even if ATC wording is broader.

Which turnover criterion will be enforced?

Ask the buyer to confirm whether evaluation uses 1 Lakh 3-year average (bid filter), ₹5 Lakh in any one of last 3 years (ATC), or both.

• Material to bid/no-bid and document preparation; currently both are printed as requirements.

Definition of “local party” under ATC

Seek a precise definition of eligible local bidders/parties (district/state/registered office/manufacturing location) and accepted proof.

• ATC currently bars non-local parties without defining locality; this can be pass/fail and may also engage GeM ATC-restriction concerns.

Sample approval vs 15-day delivery

Clarify whether sample approval is mandatory for this item, who inspects, where sample is to be delivered, and whether the 15-day delivery clock runs only after written sample approval.

• Tight delivery plus pre-supply sample approval can make the schedule commercially unworkable if not sequenced.

Installation/erection inclusion in scope and price

Confirm whether supply-only or supply+installation/pole erection at Gram Panchayat Raj Pander Khap is required within the all-inclusive GeM price, and any civil works/earthing exclusions.

• Specification includes pole mounting instructions and O&M manual erection guidance, but the bid item is a goods category quantity of 1 with no separate installation line.

Tight 15-day delivery with sample gate

Contract delivery is only 15 days, yet ATC may require written sample approval before supply—high default/LD risk if sample cycle is slow.

• Delivery period is essence of contract under GTC.
• LD: 0.5% of contract value of delayed quantity per week or part week, cap 5% normally; up to 10% for inordinate delay (>25% of completion period).

Long warranty exposure without ePBG

Five-year system warranty and 25-year PV module warranty create long after-sales exposure even though ePBG is not required.

• Buyer still retains contractual remedies for non-performance; payments are post-CRAC.

Quantity option ±25%

Purchaser may increase/decrease order quantity up to 25% at award and increase contracted quantity up to 25% during currency at contracted rates.

• Additional delivery time formula is specified; bidders must price with possible volume swing in mind.

Local-party restriction and ATC enforceability risk

ATC local-only participation and other ATC clauses can shrink competition or be challenged; GeM disclaimer allows treating certain improper ATCs as null & void and cancelling the bid.

• Sellers may raise representations via GeM Representation window; buyer must reply before opening bids.

Document transparency and rejection triggers

Uploaded bid documents are visible to other participants; missing financial documents, deviations, or false land-border/MII declarations can reject the bid or terminate the contract.

• Purchaser reserves right to accept/reject any/all bids wholly or partially without assigning reasons and to cancel/modify the process without liability.
• No arbitration/mediation clause on the bid form (both No).

Small quantity vs estimated value optics

Quantity is 1 unit against Estimated Bid Value 295000; bidders should validate technical scope (pole+battery+warranty) and any installation obligations before pricing, as total-value evaluation applies.

Inviting authority / office

Panchayat Raj Department Bihar / Panchayati Raj Department — Office: Panchayat Raj West Champaran.

• Ministry/State Name: Bihar.
• No named procurement officer designation beyond office and emails is printed on the bid form.

Buyer and grievance emails

HOD grievance redressal email: [email protected]; Buyer Email: [email protected].

• Representations against ATC/bid clauses are to be raised via GeM Seller dashboard Representation window; grievances on ATC also to buyer organisation directly (not GeM), per bid disclaimer.

Consignee / delivery address

Consignee/Reporting Officer: Saugandha Kumar Mandal; Address: Gram Panchayat Raj Pander Khap, PIN 845101.

• This is the delivery/reporting address for the goods; no separate physical bid-submission address is stated (GeM online bidding).

Dispute jurisdiction

Contract governed by laws of India; disputes subject to competent courts specified in the tender document (ATC does not name a city/court beyond that cross-reference).

• Bid form Arbitration Clause: No; Mediation Clause: No.