12 Watt White-LED Based Solar Street Lighting System

Bid publication date

Bid document dated 04-07-2026 (Bid Number GEM/2026/B/7745322).

Pre-bid meeting

Pre-bid meeting date 07/07/2026, if scheduled by the Purchaser; any clarification and subsequent corrigenda form part of the tender.

• Documents do not confirm that the pre-bid meeting is mandatory or that it has been formally scheduled beyond this ATC reference.

Bid submission deadline

Bid End Date/Time: 14-07-2026 13:00:00.

• Auto-extension settings: minimum 3 bids required to disable automatic extension; if extended, bid end time auto-extends by 3 days; maximum auto-extension count is 1.

Bid opening

Bid Opening Date/Time: 14-07-2026 13:30:00.

Bid offer validity

Bid Offer Validity is 30 days from the bid end date.

Technical clarification window

Time allowed for Technical Clarifications during technical evaluation is 2 Days.

Delivery timeline

Delivery period is 15 days for the single consignee quantity.

• Consignee: Saugandha Kumar Mandal, Gram Panchayat Raj Pander Khap, PIN 845101.

Estimated bid value

Estimated Bid Value is INR 2,95,000.

• Declared for guidance on EMD amount and eligibility criteria related to turnover, past performance and past experience; not a ceiling on quoted price.

EMD / bid security

EMD is not required for this bid.

Performance security / ePBG

ePBG / performance bank guarantee is not required for this bid.

• General GeM GTC still describes performance security for e-Bidding/RA contracts when selected by the buyer (up to 5% of contract value, validity 2 months beyond contractual obligations including warranty, submission within 15 days of award); this bid expressly sets ePBG Required = No.

Tender document / participation fee

No tender document fee or bid participation fee is specified in the bid details.

• GeM disclaimer treats asking for any Tender fee / Bid Participation fee as a ground for treating the bid & resultant contract as null & void.

Payment terms

For goods, 100% payment is released within 10 days of CRAC issuance and online bill submission, unless STC/ATC specify otherwise; this ATC does not alter payment terms.

• CRAC (Consignee's Receipt cum Acceptance Certificate) is the basis of payment.
• No payment for rejected goods.

MSE purchase preference

MSE Purchase Preference is Yes: MSEs within L1+15% may match L1 for 25% of quantity; MII Purchase Preference is No.

• MSE benefits only if seller is validated online in GeM profile and approved by Buyer after document evaluation.

Turnover requirement

Bid details require minimum average annual turnover of INR 1 Lakh for 3 years; ATC separately requires minimum annual turnover of INR 5,00,000 in any one of the last three financial years — both appear in the tender set (see contradictions).

• Bid: documentary evidence as certified audited balance sheets or CA/Cost Accountant certificate for the period; if constitution is less than 3 years old, average of completed financial years after constitution is taken.
• ATC: documentary proof such as CA certificate or audited financial statements.
• MSE and Startup relaxation for Years of Experience and Turnover: No.

Experience requirement

One (1) year of past experience is required for same/similar category products/services.

• Bid filter: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for the stated number of financial years before bid opening; contracts and delivery acceptance certificates (e.g. CRAC) to be submitted.
• ATC: minimum one year experience in supply of similar goods/services; submit POs, Work Orders, Completion Certificates or Client Certificates.

Past performance

Past Performance criterion is 10% of bid quantity in at least one of the last three Financial years before bid opening, to any Central / State Govt Organization / PSU.

• Copies of relevant contracts proving cumulative order quantity in any one financial year must be submitted with the bid.

Local party eligibility (ATC)

ATC states only local bidders/parties meeting eligibility criteria may participate and must submit local-supplier evidence wherever applicable.

• This local-only restriction conflicts with open GeM participation and is flagged under contradictions.

Financial standing

Bidder must submit an undertaking that the firm is financially sound and not under liquidation, insolvency, bankruptcy or receivership proceedings.

Make in India compliance

Bidder must comply with Public Procurement (Preference to Make in India) Order and submit prescribed declaration/supporting documents wherever applicable; MII purchase preference for this bid is set to No.

MSME registration (conditional benefit)

MSME bidders must submit valid Udyam Registration Certificate; benefits as per GoI guidelines and tender conditions (purchase preference applies; experience/turnover relaxation does not).

Land-border country restriction

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance is ground for immediate termination and legal action.

No deviation condition

Bidder must undertake no deviations from technical specifications and commercial terms; conditional/deviation bids may be rejected.

Item being procured

Supply of 12 Watt White-LED Based Solar Street Lighting System as per MNRE Specification (Q3 / GeM category specification) — total quantity 1 piece.

• Type of Bid: Two Packet Bid; evaluation method: Total value wise evaluation.
• Bid to RA enabled: No.
• Inspection Required (By Empanelled Inspection Authority / Agencies pre-registered with GeM): No.

Key technical parameters (bid filters)

Bid requires PV module minimum 75 Wp, battery minimum 12.8 V, LED rating 12 Watt, pole height 6 metre.

• Technical specifications are as per GeM Category Specification, with additional MNRE specification document attached.

MNRE technical specification highlights

System comprises 75 Wp PV module, min 12.8 V / 30 Ah LiFePO4 battery, 12 W W-LED luminaire, dusk-to-dawn duty cycle with multi-level lighting, 3-day/36-hour autonomy, IP65/IP66, IK≥08.

• Light output: min 24 Lux at 4 m (high) / 12 Lux (low); total luminous flux ≥1500 lm; system efficacy ≥125 lm/W; CCT 5500–6500 K; CRI ≥70.
• Mounting: pole 5 m above ground and 1 m below ground; luminaire at least 4.5 m above ground.
• Electronics efficiency min 90%.
• PV modules must be indigenously manufactured crystalline silicon with IEC 61215 / BIS 14286 etc. as listed.
• Warranty: street lighting system (including battery) 5 years from supply; PV modules minimum 25 years (90% at 10 years, 80% at 25 years).
• O&M manual in English and local language required.

Delivery location and timeline

Deliver 1 unit within 15 days to Gram Panchayat Raj Pander Khap, PIN 845101 (West Champaran), consignee Saugandha Kumar Mandal.

Sample approval before supply

Wherever applicable, successful bidder must submit sample(s) for inspection/approval before commencement of supply; supply only after written Purchaser approval.

• Failure to obtain sample approval may lead to bid rejection or Purchase Order cancellation.

Quantity option clause

Purchaser may increase or decrease ordered quantity up to 25% of bid quantity at award, and increase up to 25% of contracted quantity during currency at contracted rates.

• Additional delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, subject to minimum 30 days (or equal to original DP if original DP < 30 days).

Submission portal and mode

Bids are to be submitted online on GeM as a Two Packet Bid; participation constitutes acceptance of GTC, STC and ATC.

• Type of Bid: Two Packet Bid (technical and financial packets).
• Seller participation in e-bidding is construed as acceptance of all terms including GTC, STC and ATC.
• Price elements must be submitted in the financial bid only, not in the technical bid (GeM GTC).
• Documents uploaded by bidders are visible to all participating bidders (Yes).

Physical originals

No physical document submission is prescribed as a pre-qualification step; GeM disclaimer voids bids that mandate physical form as a pre-requisite to qualify bidders.

• EMD/ePBG are not required, so no hard-copy security instruments are called for in this bid.

Signing / electronic acceptance

GeM uses e-sign (at par with digital signatures under IT Act Amendment 2008) for portal transactions; sellers must have requisite authorization to contract on GeM.

No corrigendum issued in the document set

The available tender documents contain no corrigendum/addendum; original bid dates and conditions stand as published on 04-07-2026.

• Final applying values (from original documents): Bid End 14-07-2026 13:00:00; Bid Opening 14-07-2026 13:30:00; Bid Offer Validity 30 days; Estimated Bid Value INR 2,95,000; EMD Required No; ePBG Required No; Quantity 1; Delivery 15 days; Pre-bid 07/07/2026 if scheduled.

Turnover criterion: INR 1 Lakh average vs INR 5 Lakh in any one year

Bid Details set Minimum Average Annual Turnover (3 years) at 1 Lakh, while ATC Clause 5 requires minimum annual turnover of ₹5,00,000 during any one of the last three financial years.

• Bid Clause 1 elaborates the 3-year average turnover test ending 31st March of the previous financial year.
• GeM disclaimer states Buyer-added ATC clauses in contravention of clauses defined in bid detail section may render bid/contract null & void or be invalid; bidders should seek clarification on which turnover test will be applied for evaluation.
• Practically, meeting the higher ATC ₹5 lakh-in-any-one-year test and the bid average test is the safer compliance path until clarified.

Local-only participation (ATC) vs open GeM bid

ATC Clause 3 restricts participation to local bidders/parties, but the GeM bid document itself does not state a local-only filter and is structured as an open GeM goods bid.

• ATC also requires documentary evidence of local-supplier status 'wherever applicable' without defining 'local'.
• This creates eligibility uncertainty for non-local GeM sellers and is a material bid/no-bid issue.

Sample approval before supply vs GeM sample restrictions

ATC requires sample approval before commencement of supply, while GeM disclaimer restricts seeking sample with bid or sample approval during bid evaluation (except under approved policy).

• ATC wording is post-award ('successful bidder' / before supply), so it may not be a bid-evaluation sample demand; still, the 15-day delivery period plus sample approval creates execution tension.
• GeM places responsibility for any trial/sample policy violation on the Buyer Organisation.

Which turnover criterion will be used for evaluation?

Ask Buyer to confirm whether evaluation uses Bid Details average turnover of 1 Lakh over 3 years, ATC ₹5 lakh in any one of last 3 years, or both.

• Material to bid/no-bid and to document preparation; ATC vs bid-detail conflict may also engage GeM disclaimer on contravening ATC clauses.

Definition and enforceability of 'local bidders/parties'

Seek written clarification of what 'local' means (district/state/Class-I local supplier under DPIIT, etc.) and whether non-local GeM sellers will be rejected.

• Without definition, non-local bidders face rejection risk after bid preparation cost.

Sample approval process vs 15-day delivery

Ask whether sample is mandatory for this 1-unit solar street light order, expected sample approval timeline, and whether delivery clock pauses pending written approval.

• Critical because delivery is only 15 days and sample approval is a pre-supply gate under ATC.

Is pre-bid on 07/07/2026 confirmed?

Confirm whether the Pre-Bid Meeting on 07/07/2026 is scheduled, mode/venue, and how clarifications will be published.

• ATC says attend if scheduled; without confirmation, bidders may miss material clarifications on the ATC conflicts above.

Warranty enforcement without ePBG

With 5-year system warranty / 25-year PV warranty and ePBG Required = No, ask how warranty performance will be secured and what post-supply obligations apply.

• Affects pricing of long warranty risk on a small one-unit contract.

Tight 15-day delivery plus sample gate

Only 15 days delivery for an MNRE-spec solar street light, with ATC sample approval required before supply, creates high LD/default risk.

• LD under GeM GTC: 0.5% of contract value of delayed quantity per week or part week, cap 5% normally; up to 10% for inordinate delay (>25% of completion period).

Long warranty without performance security

Five-year system warranty (incl. battery) and 25-year PV module warranty apply, while this bid sets ePBG Required = No.

• Seller retains long residual warranty exposure with limited contractual security backstop on this order.

ATC validity / nullification risk

GeM disclaimer can treat certain Buyer ATC clauses (or the bid/contract) as null & void if they contravene bid-detail sections or prohibited practices.

• Creates uncertainty for bidders relying on ATC local-only or enhanced turnover conditions, and for those excluded by them.

Quantity variation (±25%)

Option clause allows up to 25% quantity change at award and further increase up to 25% during contract currency at contracted rates.

• On a 1-piece bid this can mean an additional unit; delivery-time recalculation rules apply.

Purchaser rights to cancel / reject without liability

Purchaser may accept/reject any or all bids wholly or partially and cancel/modify the tender process at any stage without liability.

Auto bid-end extension uncertainty

If fewer than 3 bids are received, bid end time can auto-extend by 3 days (max 1 extension), shifting submission/opening planning.

Visibility of bidder documents to competitors

Documents uploaded by bidders are shown to all participating bidders after login, including clarification/representation documents.

• Commercial sensitivity risk for proprietary technical or pricing-related supporting files.

Land-border false declaration risk

Non-compliance or false land-border declaration can cause immediate contract termination and further legal action.

Inviting / buying organisation

Panchayat Raj Department Bihar / Panchayati Raj Department — office: Panchayat Raj West Champaran (Ministry/State: Bihar).

Buyer / grievance email contacts

HOD grievance redressal email: [email protected]; Buyer Email: [email protected].

Consignee / reporting officer and delivery address

Consignee/Reporting Officer: Saugandha Kumar Mandal; Address: Gram Panchayat Raj Pander Khap, PIN 845101.

• This is the delivery/consignee address; no separate physical bid-submission address is prescribed (online GeM bid).

Governing law / jurisdiction

Contract governed by laws of India; disputes subject to competent courts specified in the tender document (no specific court named in the available documents).