12 Watt White-LED Based Solar Street Lighting System

Bid publication date

Bid document is dated 06-08-2026.

• No corrigendum amends this date.

Bid submission deadline

Bid End Date/Time is 17-08-2026 09:00:00.

• If auto-extension triggers, bid end time can auto-extend by 3 days for a maximum of 1 auto-extension; minimum number of bids required to disable automatic bid extension is 1.
• No pre-bid meeting date or separate clarification-submission deadline is stated in the documents.

Bid opening

Bid Opening Date/Time is 17-08-2026 09:30:00.

Bid offer validity

Bid offer validity is 180 days from the bid end date.

Technical clarification window during evaluation

Time allowed for technical clarifications during technical evaluation is 2 days.

Delivery timeline

Delivery period is 15 days to the consignee location.

• Quantity ordered under the option clause gets additional delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to the option-clause rules in the bid.

Estimated / tender value

No numeric estimated bid value, tender value or contract value is printed in the available documents.

• The bid refers to an 'Estimated Bid Value indicated above' only for guidance on EMD/eligibility, but no amount is shown in the extracted bid text.
• Total quantity is 1 piece; evaluation is total value wise.

EMD / bid security

Bid header states EMD is not required, but the buyer ATC demands EMD equal to 2% of contract value by DD on or before tender closing date.

• Bid document EMD Detail: Required = No.
• ATC clause 7: '2% of the EMD contract value is to be deposited on or before tender closing date'; Annexure-3 is the EMD transaction format and contemplates DD upload, with GeM GTC exemption categories also referenced.
• GeM GTC: no bid security below ₹5 lakh estimated value; recommended quantum 1% (buyer may select 0.5%–5%); validity 45 days beyond bid validity; hard copy of bid security to buyer within 5 working days of bid opening where applicable.
• No absolute EMD amount is calculable because estimated/contract value is not printed.

Performance security / ePBG

The bid states ePBG is not required.

• Bid ePBG Detail: Required = No.
• GeM GTC still describes performance security for contracts placed after e-bidding/RA (buyer may select up to 5%, GFR band 3%–5%, validity 2 months beyond all contractual obligations including warranty, submit within 15 days of award). Because this bid sets ePBG Required = No, no ePBG is demanded in the bid particulars.

Tender document / participation fee

No tender fee or bid participation fee is prescribed in the bid or ATC.

• GeM disclaimer states asking for any Tender fee / Bid Participation fee is not permitted and can render the bid null and void.

Payment terms

Payment is within 45 days of CRAC issue and online bill submission, superseding the default 10-day GeM GTC timeline.

• GeM GTC default for goods is 100% payment within 10 days of CRAC and online bills, unless STC/ATC specify otherwise.
• Offer prices on GeM are all-inclusive of taxes, duties, local levies, transportation and loading/unloading.
• ATC adds that seller must transport and install at own cost; no extra transportation cost will be paid.

Purchase preference

MSE purchase preference and MII purchase preference are both set to No.

• Bid splitting is not applied.
• Bid to RA is not enabled.

Experience / past performance (GeM bid filters)

3 years same/similar product experience is required, with past performance of 50% of bid quantity in at least one of the last three financial years; MSE/Startup relaxation is not given.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar category products to any Central/State Govt Organisation/PSU for the stated number of financial years before bid opening; contracts and delivery acceptance certificates like CRAC are required for each of those years.
• Past Performance: Bidder or its OEM (themselves or through re-seller(s)) should have supplied same or similar category products for 50% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt Organisation/PSU.
• MSE Relaxation for Years of Experience and Turnover: No; Startup Relaxation: No.
• If seeking exemption from Experience/Turnover Criteria, supporting exemption documents must still be uploaded.

ATC similar-work experience threshold

ATC requires similar-category Govt/PSU supply experience of minimum ₹20 lakh over minimum 3 years, evidenced by at least 2 clients.

• Documents: Annexure-1 plus work order with BOQ and rates and completion evidence; photocopy of work orders mandatory.
• Clubbing of works in completion certificates is to be avoided and if done shall be rejected.

Turnover / financial standing

Average annual turnover of last 3 financial years must be ₹40 lakh and above, with CA-certified turnover, ITR and balance sheet for 2021-22, 2022-23 and 2023-24.

• Bid also lists Bidder Turnover and OEM Annual Turnover as documents required from seller, but no separate OEM turnover quantum is stated.
• Notarized Rs.100/- affidavit required that the bidder is not bankrupt and not blacklisted by any Centre/State body.

Registrations, local presence and certifications

Bidders need PAN, Bihar GST, Bihar service centre, SP character certificate, listed ISO/EN certificates, buyer-district registered office at least 3 years old, and last-six-month GSTR-3B.

• GST registration at Bihar is required.
• Service centre must be in Bihar.
• Character Certificate issued by Office of Superintendent of Police is mandatory.
• ISO certificates listed: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015, EN 16630:2015, CVC.
• Registered office must be located in the district of the Buyer, minimum 03 years old, with GST and IT return within Buyer district area as address proof.
• Notarized Rs.100/- affidavit that no civil or criminal proceeding is pending regarding the firm.
• Notarized Rs.100/- affidavit accepting all ATC terms.

Land-border / debarment style restrictions

Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority; false declaration can lead to immediate termination and legal action.

• ATC also requires a blacklisting/bankruptcy affidavit; GeM GTC provides for suspension/debarment for false documents, bid withdrawal within validity, failure to furnish performance security, substandard supply, etc.

Consortium / JV

No consortium or joint-venture rules are stated in the bid or ATC.

Item being procured

Supply of 1 piece of 12 Watt White-LED Based Solar Street Lighting System as per MNRE Specification (Q3).

• Item category/title matches MNRE 12W white-LED solar street lighting system.
• Type of bid: Two Packet Bid; inspection by empanelled inspection authority: No.

Key technical parameters

Bid requires minimum 75 Wp PV module, minimum 12.8 V battery, 12 W LED rating and 6 m pole height, with full MNRE technical specification attached.

• MNRE battery detail: minimum 12.8V, 30 AH Lithium Ferro Phosphate with BMS.
• MNRE light source: 12 W W-LED; min 135 lm/W efficacy; photometry per IES LM-79/IS 16106; total luminous flux ≥1500 lm; system efficacy ≥125 lm/W; CCT 5500–6500 K; CRI ≥70.
• Duty cycle dusk to dawn: first 4 hours full light (min 24 lux), thereafter lower light (50%, min 12 lux).
• Autonomy: 3 days or minimum 36 operating hours per permissible discharge.
• IP 65/66; impact resistance ≥ IK 08; electronics efficiency minimum 90%; charge controller MPPT type.
• Pole mounting: 5 m above ground and 1 m below ground; luminaire at least 4.5 m above ground (consistent with bid pole height 6 m).
• PV module must be indigenously manufactured crystalline silicon with IEC 61215 Edition II / BIS 14286 test certificate from NABL or IECQ lab; module efficiency not less than 14%.

Location, installation and delivery

One unit is to be delivered and installed within 15 days at Gram Panchayat Sant Pur Sorahiya (PIN 845105); seller bears transport and installation cost.

• Consignee/Reporting Officer named Paras Raut.
• Buyer may increase or decrease ordered quantity up to 25% at contract placement and up to 25% of contracted quantity during currency of contract at contracted rates.

Warranty and O&M deliverables

MNRE warranty is 5 years for the street lighting system including battery and 25 years for PV modules, with O&M manual and warranty card to be supplied.

• PV module output warranty: not less than 90% at end of 10 years and 80% at end of 25 years.
• Operation, Instruction and Maintenance Manual required in English and the local language.
• GeM GTC default guarantee/warranty is 1 year unless category/bid specifies longer; here MNRE category specification provides the longer warranty.

Submission mode and portal

Bid is an online GeM two-packet bid; required documents must be scanned and uploaded within the bid submission period.

• ATC title: mandatory documents and pre-qualification criteria to be scanned and uploaded within period of bid submission.
• If required documents are not uploaded before bid end date, bidder shall be disqualified in technical evaluation.
• Buyer also requires all required bid documents to be submitted at the buyer location within 05 days of bid end date.
• Documents uploaded by bidders are not shown to other bidders.

Signing / attestation mechanics

Annexures are to be signed, sealed, scanned and uploaded on GeM on the bidder’s letter head; several undertakings must be notarized affidavits on Rs.100/- stamp paper.

• Annexure-1 and Annexure-2 note: signed, scanned and uploaded on GeM Portal by Bidder on his/her Letter Head with Signature.
• Blacklisting/bankruptcy, no-litigation and ATC-acceptance declarations require notarized affidavits on Rs.100/- stamp paper.
• EMD Annexure-3 requires signature and seal; scanned DD upload if EMD applicable.

Physical originals

ATC requires all required bid documents at the buyer location within 5 days of bid end date; GeM GTC separately contemplates hard-copy bid security to buyer within 5 working days of bid opening where bid security applies.

• No separate courier address beyond buyer/consignee location is printed for physical submission.
• GeM disclaimer warns that mandating physical-form documents as a pre-requisite to qualify bidders can render the bid & resultant contract null & void.

No corrigendum / addendum on record

The tender document set contains no corrigendum or addendum; original bid dates and conditions continue to apply.

• Available files are the GeM bid document, buyer ATC, MNRE specification and GeM GTC only.
• Final applicable dates remain: dated 06-08-2026; bid end 17-08-2026 09:00:00; bid opening 17-08-2026 09:30:00; offer validity 180 days from end date.

EMD required vs not required

Bid particulars set EMD Required = No, while ATC demands 2% EMD by DD before closing date.

• Bid document EMD Detail clearly states Required: No.
• ATC S.No. 7 and Annexure-3 require EMD deposit/transaction details and scanned DD, subject to GeM exemption categories.
• GeM disclaimer also says buyer-added ATC clauses contravening bid-detail EMD provisions are invalid unless allowed by GeM GTC.
• Action: treat this as an unresolved conflict; seek buyer clarification before assuming EMD is or is not payable. If ATC is enforced despite the bid flag, amount still cannot be computed because contract/estimated value is not printed.

Physical document submission vs GeM disclaimer

ATC mandates physical submission of all required bid documents at buyer location within 5 days of bid end, while the bid disclaimer says mandating physical documents as a qualification pre-requisite makes the bid null and void.

• ATC S.No. 15 requires physical submission within 05 days of bid end date.
• Bid disclaimer item 4: mandating submission of documents in physical form as a pre-requisite to qualify bidders can render bid & contract null & void.
• GTC still allows hard-copy bid security within 5 working days of bid opening where bid security is applicable.
• Action: upload complete set online before bid end; seek clarification whether physical set is still insisted upon and whether it is evaluated as a pass/fail gate.

Experience threshold mismatch (50% of 1 qty vs ₹20 lakh ATC)

GeM past-performance filter is only 50% of bid quantity (quantity = 1), but ATC demands minimum ₹20 lakh similar Govt/PSU supply experience over 3 years from at least 2 clients.

• For a 1-piece bid, the GeM 50% past-performance filter is numerically tiny, while ATC imposes a much higher monetary experience bar.
• Bidders should assume the stricter ATC experience package will be applied in technical evaluation unless clarified otherwise.

OEM annual turnover required without stated quantum

Bid checklist requires OEM Annual Turnover documents, but neither bid nor ATC states the minimum OEM turnover amount or years.

• Bidder average turnover is clearly ₹40 lakh over last 3 years; OEM threshold is unspecified.

Is EMD actually payable, and on what value?

Ask buyer to reconcile bid EMD Required=No with ATC 2% EMD and to state the exact amount, instrument, validity and beneficiary details.

• Without a printed estimated/contract value, 2% cannot be computed.
• Also ask whether MSE/other GeM exemptions apply despite ATC wording and bid note that MSE experience/turnover relaxation is No.

Is physical submission still a qualification gate?

Seek written confirmation whether the ATC 5-day physical document submission will be enforced despite GeM disclaimer item 4, and the exact delivery address/person.

• Material bid/no-bid and logistics issue because non-upload already causes technical disqualification and physical gate may be unlawful under GeM disclaimer.

Confirm local-office and Bihar-only filters

Ask whether registered office must specifically be in West Champaran / buyer district for 3+ years, and whether Bihar-only GST and Bihar service centre will be strictly evaluated for a 1-unit GeM goods bid.

• These conditions heavily restrict competition relative to the 1-piece scope and may conflict with open GeM participation expectations.

Clarify ISO/EN certificate list and OEM turnover quantum

Request confirmation of exactly which certificates are mandatory (especially EN 16630:2015 and 'CVC') and the minimum OEM annual turnover figure/years required.

• EN 16630 is ordinarily a playground-equipment standard and appears odd for solar street lighting; CVC is not an ISO certificate.
• OEM Annual Turnover is listed as required without a threshold.

Confirm whether ₹20 lakh / 2-client ATC experience overrides GeM 50% quantity filter

Ask which experience package will be used for technical qualification for this 1-piece bid.

• Also request whether installation scope, foundation/civil works and exact installation point within the Gram Panchayat are included in the 15-day delivery.

Highly restrictive ATC vs tiny quantity

For supply of only 1 unit, ATC imposes ₹40 lakh average turnover, ₹20 lakh multi-client experience, local 3-year office, Bihar GST/service centre, SP character certificate and multiple ISO/EN certificates.

• Competition may be artificially narrowed; participation risk is high for non-local bidders.
• Buyer reserves right to cancel bid at any stage without any reason.

Conflicting EMD / physical-submission rules

Unresolved conflicts on EMD and physical document gates create rejection and compliance risk.

• Uploading incomplete documents before bid end causes technical disqualification.
• If buyer still enforces ATC physical submission, logistics within 5 days of bid end are critical.

Short delivery and LD exposure

15-day delivery including transport and installation is tight; GeM LD is 0.5% of delayed quantity contract value per week, capped at 5% (10% for inordinate delay).

• Inordinate delay is inexcusable delay exceeding 25% of completion period.
• Default/termination for non-performance can lead to forfeiture of performance security (if any), rating downgrade or debarment.
• Option clause can add ±25% quantity during placement/currency of contract.

Payment and long warranty risk

Payment only 45 days after CRAC stretches working capital; MNRE warranty is 5 years on system/battery and 25 years on PV modules.

• Seller must install/transport at own cost with no extra transportation payment.
• Arbitration clause and mediation clause are both set to No in the bid particulars.
• No MSE/Startup relaxation and no MSE/MII purchase preference reduce preference-based upside.

False-declaration / compliance exposure

False land-border declaration, forged documents or non-compliance can trigger termination, debarment and legal action under GeM GTC.

• Seller remains responsible for labour-code compliance as stated in the bid closing conditions.

Inviting authority / buyer organisation

Buyer is Panchayat Raj Department Bihar / Panchayati Raj Department, office Panchayat Raj Santpur Sohariya.

• Ministry/State Name: Bihar.
• Department Name: Panchayat Raj Department Bihar.
• Organisation Name: Panchayati Raj Department.
• Office Name: Panchayat Raj Santpur Sohariya.
• Bid Number: GEM/2026/B/7881833.

Grievance / buyer email contacts

HOD email is [email protected]; buyer email is [email protected].

• No phone numbers are printed in the bid document.

Consignee / delivery and physical-submission location

Consignee is Paras Raut at Gram Panchayat Sant Pur Sorahiya, PIN 845105; ATC physical documents are to be submitted at the buyer location.

• This is the only concrete address printed for delivery/reporting.
• No separate dedicated physical-submission desk, phone or alternate postal address is given beyond buyer location wording.