Publication date
Bid document dated 10-07-2026 (Bid No. GEM/2026/B/7683104).
- No corrigendum is present in the tender pack, so this remains the publication/issue date.
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Education Department Gujarat · Kheda, Gujarat9489146
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
10 Jul 2026
1 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 10-07-2026 (Bid No. GEM/2026/B/7683104).
Bid End Date/Time: 31-07-2026 19:00:00.
Bid Opening Date/Time: 31-07-2026 19:30:00.
Bid Offer Validity is 180 days from the bid end date.
No pre-bid meeting date or bidder clarification deadline is specified in the bid documents.
Delivery period is 45 days to the consignee site.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No numerical estimated bid value or tender value is printed in the available documents.
EMD is not required for this bid.
No tender fee or bid participation fee is prescribed in this bid.
ePBG is 5.00% of contract value for 14 months; Advisory Bank State Bank of India; beneficiary Government Polytechnic, Kheda.
For goods, 100% payment within 10 days of CRAC and online bill submission, unless STC/ATC states otherwise; free delivery at site.
Bidder min. average annual turnover Rs.9 Lakh; OEM min. average annual turnover 22.50 Lakh (FY 2022-23, 2023-24, 2024-25).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual financial turnover of the bidder over last three years (FY 2022-23, 2023-24, 2024-25) is Rs.9 Lakh.
Minimum average annual financial turnover of the OEM over last three years (FY 2022-23, 2023-24, 2024-25) is 22.50 Lakh.
MSE and DPIIT Startup complete turnover relaxation is enabled, but ATC text is narrower than the bid-detail relaxation wording.
Bidder must have successfully executed at least one single work order of 1 qty of same/similar printer category in last 3 FYs to Central/State Government/PSU/Listed Company.
OEM (directly or through resellers) must have supplied same/similar category product 2.5 times bid quantity in last 3 years — stated as 2 qty cumulative.
Authorized distributors must upload MAF/OEM authorization; OEM and its authorized bidder cannot both bid for the same product.
OEM must have at least one functional service centre in Kheda/Ahmedabad/Nadiad; OEM letter compliance to GeM bid + additional specification parameters is required.
Bidder must not be under liquidation, court receivership or similar proceedings, and must not be bankrupt; upload undertaking with bid.
Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration can lead to immediate contract termination and legal action.
MSE Purchase Preference: No; MII Purchase Preference: No.
BIS is required for the A3 Size Multifunction Printer (MFP) item (1 piece).
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply of 1 x A3 Size Multifunction Printer (MFP) (Q2) — monochrome laser multifunction machine.
Buyer additional parameters lock the offer to monochrome laser MFP with A3 platen, 2 trays + bypass, ~41–45 ppm A4 / 21 ppm A3, duplex, scan, network + Wi-Fi, RADF/DADF or higher, 1-year on-site warranty.
Deliver 1 unit within 45 days to Government Polytechnic Kheda, Mahemdabad, Dist. Kheda 387120.
Minimum 1-year on-site OEM warranty; product serial number and warranty must be OEM-website verifiable at delivery; consumables excluded.
Buyer may increase/decrease ordered quantity by up to 25% of bid quantity at award and up to 25% of contracted quantity during currency at contracted rates.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-packet bid on GeM; documents listed as required from seller are to be uploaded with the bid.
OEM compliance must be on OEM letterhead with sign; land-border undertakings must be signed by authorized signatory on bidder and OEM letterheads as per ATC proforma.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender pack contains no corrigendum or addendum; original bid values apply as published on 10-07-2026.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Page-3 GeM standard text relaxes Bidder Turnover for any eligible MSE/Startup (OEM turnover only if bidder is MSE/DPIIT OEM), while Buyer ATC says turnover exemption applies only if they are manufacturers of the offered product.
Bid ATC PDF requires one work order for "same category products (I.e. Printer)"; the uploaded ATC DOC requires "same or similar category products".
Bid sets Inspection Required = No, yet Buyer terms nominate Gujarat Informatics Limited for pre-dispatch inspection "only if pre-dispatch inspection clause has been selected in ATC".
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether a non-OEM MSE/Startup reseller gets Bidder Turnover relaxation under page-3 text, or only manufacturer MSEs/Startups as per ATC.
Clarify whether only pure "Printer" category orders qualify, or any "same or similar" MFP/printer orders under the ATC DOC wording.
Confirm if Gujarat Informatics Limited PDI will actually be applied despite Inspection Required = No, and who bears inspection cost/time within the 45-day delivery.
Request the numerical Estimated Bid Value (referred to but not printed) and any internal budget band used for reasonableness, since turnover thresholds alone do not fix tender value.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Late delivery attracts LD @ 0.5% of contract value of delayed quantity per week (or part), normally capped at 5%, and up to 10% for inordinate delay (>25% of completion period).
During warranty, defects must be rectified within 3 days; delay penalty 0.5% of unit price per week, cumulative cap 10% of total contract value, recoverable from PBG; buyer may then get service from alternate sources at seller risk/cost and forfeit PBG.
Successful bidder must furnish 5% performance security for 14 months; payments due only after PBG receipt/verification.
Bid sets Arbitration Clause = No and Mediation Clause = No, so dispute path defaults to GeM GTC mechanisms rather than arbitration under this bid header.
Bid to RA is enabled with H1 elimination; pricing strategy must anticipate reverse auction among technically qualified bidders.
OEM and authorized bidder cannot bid simultaneously; no bidder is exempted from bidder/OEM past-performance criteria — high rejection risk if proofs are weak.
Buyer can vary quantity ±25% at award and increase contracted quantity by up to 25% during currency at same rates, affecting supply commitment and working capital.
False land-border declaration / non-compliance is ground for immediate termination and legal action; ATC also warns of legal action by GIL/End user Dept.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Government Polytechnic Kheda under Education Department Gujarat; office location Kheda.
Buyer email for HOD grievance redressal contact: [email protected].
Consignee Dipakkumar Girishbhai Parmar at Government Polytechnic Kheda, opposite Raska Check Post, Nr. Raska Weir, Taluka Mahemdabad, Dist Kheda 387120.
Performance security beneficiary: Government Polytechnic, Raska Village, TA: Mahemdavad, DI: Kheda, PIN:387120.
If pre-dispatch inspection is selected, nominated agency is Gujarat Informatics Limited, Gandhinagar.