Publication / Bid dated
Bid document dated 28-08-2026 (GeM Bid GEM/2026/B/7963203).
Loading
Loading…
Loading…
Indian Oil Corporation Limited · Mumbai Suburban, Maharashtra9808499
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
28 Aug 2026
22 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 28-08-2026 (GeM Bid GEM/2026/B/7963203).
Online pre-bid meeting on 02-09-2026 at 11:00 AM IST via Zoom; queries must reach before the pre-bid due date/time by email or GeM seek-clarification.
Bid End Date/Time: 14-09-2026 16:00:00.
Bid Opening Date/Time: 14-09-2026 16:30:00.
GeM states Bid Offer Validity 120 Days from Bid End Date; ATC NIT states offer valid for 120 Days from date of opening of technical bid (IOCL may seek further extension).
GeM/BOQ delivery period is 180 days for all line items; ATC requires supply within 6 months from LOA OR 5 months from call-up orders, whichever is later, with call-ups by receiving locations/State Offices.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No explicit estimated bid value/tender cost figure is printed in the available documents (GeM only refers generically to 'Estimated Bid Value indicated above' without a visible amount). Group-wise PQC monetary thresholds are given for experience and turnover guidance.
EMD not required on GeM; however Bid Security Declaration (BSD) in lieu of EMD is mandatory for all bidders including MSE/Startup/CPSE/JV exempt categories; offers without BSD liable for rejection.
No tender fee/bid participation fee is charged; GeM disclaimer prohibits asking for tender/bid participation fee.
Supply ePBG/PBG: 5% of order/contract value (excluding GST per NIT); GeM ePBG duration 32 months; Advisory Bank State Bank of India; submit within 15 days of GeM contract award in IOCL format. Separate CAMC BG after warranty.
ATC: 90% on receipt of materials at site; 10% after installation and commissioning (with delayed-commissioning BG option). GeM bid states payments within 45 days of CRAC and online bill submission.
CAMC cumulative value fixed at 40% of base supply price (excl. taxes), spread over 5 years after warranty (10%/15%/20%/25%/30% of base). Payment frequency stated as quarterly in STC and half-yearly in specs.
Delayed supply price adjustment: 0.5% of contracted price of delayed material per week or part thereof, maximum 10%; based on date of receipt at delivery location.
Buyer may increase/decrease ordered quantity up to 25% of bid quantity at placement and increase contracted quantity by up to 25% during currency at contracted rates (GeM option clause); repeat orders per GeM GTC.
MII purchase preference Yes with margin L1+20% up to 100% quantity; MSE purchase preference Yes with margin L1+15% up to 100% quantity; bid splitting not applied; item non-divisible but PPP-MSE & PP-MII still applicable.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Electronic two-bid GeM tender from indigenous bidders only; only Class-I and Class-II local suppliers eligible (non-local not eligible, subject to concurrent MSE policy notes).
Executed similar works in last 5 years ending last day of month immediately preceding month of original bid submission end date; thresholds group-wise for 3/2/1 orders (values inclusive of all taxes).
Standalone annual turnover in any of FY 2023-24, 2024-25 & 2025-26 meeting group-wise minimums (aggregate if multi-group).
Bidder must be either valve manufacturer or actuator manufacturer; valves require valid API monogram licence matching group (API 609 for A/B; API 600 for D; API 6D for C/E), valid as on original bid submission end date (renewal application acceptable if expired); counterpart authorisation letter required; PAN-India service setup undertaking from both valve & actuator manufacturers.
Holiday-listed bidders rejected; blacklisting/holiday declaration mandatory; insolvency/liquidation/bankruptcy petitioners or admitted cases rejected; land-border country bidders only if registered with Competent Authority (GeM GTC cl.26).
Integrity Pact required only if tender value more than Rs 10 crore; documents do not state an estimated value ≥10 crore, so IP applicability is conditional on that threshold.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply and commissioning support of electrically actuated valves (COBV, TOBV, CS Ball MOV, Gate Valve MOV, SS Ball MOV) with comprehensive AMC for IOCL locations — GeM title 'Actuated Valves of various sizes'; internal tender MnC/ENG-9/PT-54/26-27.
116 valves in 5 evaluation groups across Una Terminal, Dimapur Depot, Betkuchi, Sagar Depot and Paradip Terminal (GeM consignee reporting officer at IOCL HO Mumbai).
Delivered basis including unloading/placement; TPI before dispatch; erection/commissioning assistance and training by vendor/actuator OEM (installation/cabling by IOCL contractor); comprehensive warranty then 5-year CAMC (extendable another 5 years at 1.2×).
Valves to IOCL HO-ENGG standard specs (API 609 COBV/TOBV; API 6D ball; API 600 gate) with electric actuators for hydrant/foam/product service; flameproof Ex(d), Zone 1, IIA/IIB, T4, IP68 or better; TPI by listed agencies; rates inclusive of TPI.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online only on GeM portal (https://gem.gov.in); two-packet bid; physical/manual bids not accepted; reverse auction enabled (H1 elimination).
Bids uploaded with bidder DSC; Power of Attorney / Board Resolution required as per entity type; POA on non-judicial stamp paper of appropriate value, duly notarized where specified.
No EMD instrument required. GeM notes that EMD and signed Integrity Pact (if applicable) may be submitted in physical form within 5 days of bid opening; mandating other physical pre-qualification documents is disallowed. Post-LOA PBG/agreement documents to Contracts Dept HO within 15 days.
Group-wise evaluation; quote per line item inclusive of basic, freight, TPI, GST, insurance etc.; RA among technically qualified bidders except H1 (with stated exceptions); conditional tenders after pre-bid liable for rejection.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
TenderKart metadata lists zero corrigenda for this tender; documents instruct bidders to watch https://gem.gov.in for any future addendum/corrigendum/date extension, but none is present in the downloaded set.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Cover/index use MnC/ENG-9/PT-54/26-27 while NIT header once prints MnC/ENG-9/PT-540/26-27; GeM ID GEM/2026/B/7963203 is consistent. Use GeM ID + PT-54 as used throughout annexures.
GeM Bid Details: 120 days from Bid End Date; ATC NIT cl.10: 120 days from date of opening of technical bid. Same duration, different anchor dates (opening is 30 minutes after end).
GeM/BOQ show Delivery Days = 180 for all items; ATC requires completion within 6 months from LOA OR 5 months from call-up, whichever later, with delivery commencing only after call-up. Bidders should clarify which clock starts when and how call-up delays interact with GeM 180-day metric.
GeM Payment Timelines: pay within 45 days of CRAC + online bills. ATC STC: 90% on receipt at site, 10% after installation/commissioning (with delayed BG option). Milestone structure in STC is more specific to this procurement; GeM timeline still governs processing once billing milestones are met — confirm with buyer.
NIT Performance Bank Guarantee clause states CAMC BG = 5% of total AMC charges for 5 years; technical specification cl.9.9 states 10% of total AMC charges. Order-of-precedence lists STC above general terms; technical specs are not ranked — seek pre-bid clarification; do not assume.
STC cl.7.b: CAMC payment on quarterly basis; Specs cl.9.10: half yearly basis. Same documents also differ on related BG/payment mechanics — clarify before pricing cash-flow.
Embedded gate valve standard sheet states 12 months operation or 18 months from supply; tender STC and actuator specification require comprehensive warranty 24 months from installation or 36 months from receipt, whichever earlier. Tender-specific warranty (24/36) is the intended commercial warranty for this bid; standard sheet residual text is a conflict to flag.
Not a pure conflict if read together: no cash/BG EMD, but BSD still mandatory and non-submission is rejectable. Risk if bidder treats GeM 'EMD Required: No' as no security document at all.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask IOCL to confirm whether GeM 180-day delivery runs from contract placement, and how delayed/staggered call-up orders affect LD/price adjustment and GeM SLA — especially if call-up is later than LOA.
Material cash/security impact over 5–10 years of CAMC; request written amendment aligning NIT/STC and technical specs.
BOQ lists only supply line items; CAMC is prescribed as 40% of base supply price. Confirm whether RA/L1 is on supply only, how CAMC is contractually loaded, and GST treatment at award vs discharge.
Request worked example of least-cost matrix when L1 in multiple groups fails combined PQC, including whether price-matching of deemed L1 is mandatory and interaction with MSE/MII 100% preference on non-divisible item.
Confirm exact extended-stem length interface (1200 mm), whether MCS supply is in BOQ for each site or only integration with existing MCS/PLC, and acceptable deviation on 4–5 sec/inch or 60 sec max stroke time.
Clarify whether GeM CRAC can be issued for 90% on receipt while 10% remains linked to commissioning, and which location processes bills when consignee on GeM is HO Mumbai but sites are Una/Dimapur/etc.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
0.5% per week (or part) of delayed material price, capped at 10%, measured to receipt at location — tight if call-ups and multi-site logistics slip.
Breakdown attendance within 48 hours; then Rs 1,000/day/unit, escalating to Rs 10,000/day/unit after further 7 days; can consume half-year CAMC twice then encash CAMC BG; holiday listing possible; extended CAMC at 1.2× is binding or BG forfeiture/blacklisting.
Supply PBG 5% through warranty+2 months (GeM 32 months ePBG); CAMC BG 5% or 10% of 5-year AMC for CAMC+3 months; possible additional 48-month BG to release final 10% if commissioning delayed — multi-year capital lock and claim risk.
CAMC commercial is locked to 40% of supply base over 5 years (plus optional further 5 years at 1.2×) while vendor bears all spares/hardware/software/labour for warranty+CAMC — under-pricing supply to win RA creates long tail loss risk.
No EMD cash, but BSD enables debarment/holiday listing for bid withdrawal, tender breach, or failure to execute; LOA non-acceptance also triggers BSD + holiday list.
Critical petroleum-handling items; firm prices including freight/TPI despite pan-India sites (NE Dimapur, Paradip, Una, etc.); outdoor storage packing risk; import licence not provided; QAP/TPI gate before dispatch.
Mandatory acceptance of ±25% at placement and +25% during contract at same rates can stretch capacity and working capital after RA.
GeM bid sets Arbitration Clause No and Mediation Clause No; STC limits sole-arbitrator path to cumulative claims ≤ Rs 10 crore — larger disputes face truncated arbitration path.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Indian Oil Corporation Limited (Marketing Division), Materials & Contracts, Head Office — tender through GeM under Ministry of Petroleum and Natural Gas.
Jatin Chawla, SM (M&C), M&C Department, Small Wing, 5th Floor, Indian Oil Bhavan, G-9, Ali Yavar Jung Marg, Bandra (East), Mumbai – 400 051; Tel 022-26447471; Email [email protected].
Pre-bid queries: [email protected] and [email protected]. Progress reports to Manager (Engineering), HO — Mail ID [email protected], 6th Floor, Small Wing, Engineering Department, same Indian Oil Bhavan address.
HOD grievance redressal email on GeM bid: [email protected]; buyer email [email protected].
Yash Bardhan Singh — address INDIANOIL BHAVAN, G-9, ALI YAVAR JUNG MARG, BANDRA (EAST), MUMBAI-400051 (all GeM line-item consignee entries).
Contracts Department, HO only (Indian Oil Bhavan, Bandra East, Mumbai) for PBG, purchase agreement, signed LOA duplicate and related formalities within 15 days of LOA.
Disputes up to LOA stage — Mumbai courts; during execution — respective State/location of delivery.