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Request for Bids (RFB) for Selection of an Agency for Language Translation and Dubbing of e-Learning Courses available on the iGOT Karmayogi Platform
Karmayogi Bharat · New Delhi, Delhi2026_KYBW_284232_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
15 Jul 2026
14 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFB issued on 15th July, 2026; bidding document available online from 15th July to 14th August, 2026 free of cost.
Pre-bid meeting on 22nd July, 2026 at 15.30 hours at Karmayogi Bharat conference room; written questions only by email not later than 1 day before the meeting.
Online bid submission deadline is 14th August, 2026 at 16.00 hours (4.00 PM) on CPPP.
Technical Part opens online on 14th August, 2026 at 16.30 hours (4.30 PM) at KB office / CPPP; financially qualified firms are notified later for financial opening.
Bid validity is stated as 150 Days under BDS ITB 19.1; no price adjustment on extension under ITB 19.3(a).
Intended completion / contract period is within 1 year / Twelve (12) months from contract signing, covering translation, QA, review, corrections and final acceptance.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value, estimated cost or budget amount is stated in the RFB; pricing is unit-rate based for ~1,105 hours of accepted translated output.
RFB download is free of cost on CPPP; a non-refundable portal fee as indicated on CPPP must be paid to the portal before bid submission if charged by CPPP.
Bid Security is not required; all Bids must be accompanied by a Bid-Securing Declaration in the prescribed form.
Performance Security is three percent (3%) of Contract / Accepted Contract Amount as an unconditional Bank Guarantee, to be furnished within 21 days of Letter of Acceptance.
Bidders quote unit rates (INR exclusive of GST) for video dubbing without voice cloning, with voice cloning, and metadata/text translation; financial evaluation uses total of those unit rates exclusive of GST.
Payments are course/hour-linked and performance-based after KB acceptance; milestone structure is 15% (inception) + five 15% tranches + 10% final, in INR, with rates inclusive of GST and payment within 45 days of invoice (60 days for final).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a company (Companies Act 2013/previous), LLP, registered partnership or proprietorship, with active PAN and GST registration in India.
Bidder must have been in continuous operation in relevant services for at least 2 years as on the bid submission date.
Positive net worth as on last audited financial year, and Average Annual Turnover of ₹3 Crores or more during FY 2024-25 and 2025-26.
In last two years: at least 2 multilingual translation projects (ongoing allowed) for digital/e-learning or similar content into Indian regional languages with cumulative contract value ≥ ₹3 Crores, plus ≥500 hours translated/dubbed content across minimum 8 Indian languages.
Must demonstrate AI-assisted translation for Indian languages (MT, contextual post-editing, glossary/terminology management) and access to qualified linguistic experts for target languages.
Bidder must not be blacklisted/debarred by any Government entity, PSU, multilateral agency or World Bank, and must meet ITB eligibility (no conflict of interest; not Bank-sanctioned).
Bids from Joint Ventures are not permitted.
Only bidders scoring ≥70% technical marks proceed to financial evaluation; Most Advantageous Bid is selected by combined score with technical weight 70% and cost weight 30%.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Selection of an agency for on-demand AI-assisted language translation and dubbing of selected existing iGOT Karmayogi e-learning courses into multiple Indian languages, as a performance-based non-consulting services contract.
About 58 courses into 11 mandatory languages plus 3 Assamese-only courses (61 unique courses), equating to about 1,105 translated hours; additional 11 languages may be ordered; work is digital/remote with delivery via the iGOT CBP portal.
For each course/language: dubbed videos (MP4), audios (MP3 where applicable), translated quizzes/assessments and metadata (Word/Excel), language QA self-certification, monthly submission report, and end-of-contract handover package.
12-month contract from signing; monthly batches with agency submission target about T0+30 days from receipt of monthly courses, weekly sub-batches of 15–30 hours, and verification agency review within 21 days.
PDFs are not translated; government official speeches are not translated; YouTube videos are not translated without original source file; assets already in the target language are not re-translated; only Non-SCORM media is in scope.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-envelope (Technical + Financial) e-procurement on https://etenders.gov.in/eprocure/app; both parts uploaded simultaneously before the deadline.
Class III DSC required in the name of the person duly authorized to sign; Power of Attorney required to demonstrate authority of the bid signatory.
BDS states hard copy of the bid or any other document are not to be submitted, while the same ITB 13.3 heading also prints an address for original documents—treat submission as fully online unless clarified.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The downloaded tender set contains only the RFB PDFs (Tendernotice_1.pdf and TranslationRFB.pdf); no corrigendum, addendum or pre-bid reply document is present, so original RFB dates and conditions currently apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Cover/SPN state pre-bid at 15.30 HOURS on 22nd July, 2026, while BDS ITB 7.2 prints '15.30 am' for the same meeting—hours/15:30 is consistent with other pages; 'am' appears to be a typographical error.
BDS adds that hard copy of the bid or any other document are not to be submitted, yet the same ITB 13.3 block also gives an Employer address 'For submission of original documents'.
BDS ITB 19.1 says 'The Bid shall be valid until: 150 Days' while the same clause explains validity should be a specific date not linked to the submission deadline.
SPN/ITB require a Bid-Securing Declaration, yet BDS ITB 20.9 (period of suspension if declaration is executed) is marked NA, while the form refers to the period specified in the BDS.
ToR payment/SLA text treats total scope as approx. 1,105 hours, but the month-12 row of the delivery schedule says 'Total 1105 courses are translated and closed'.
Page 2 header calls the project 'National Public Service Capacity Building Project', while SPN/BDS name it 'Public Sector Capability Enhancement Project (PSCEP)' / related variants.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
What is the suspension period if the Bid-Securing Declaration is executed, given BDS ITB 20.9 is marked NA while the form depends on a BDS period?
Please confirm that no hard-copy originals are required, or list exactly which originals (if any) must be delivered, to whom, and by when.
Please specify the calendar date on which the 150-day bid validity expires for use in Letters of Bid and related declarations.
If FY 2025-26 audited statements are not yet available by bid submission (14 Aug 2026), which years/documents will be accepted for the ₹3 Cr average turnover and positive net-worth tests?
What is the maximum increase/decrease in courses/hours KB may order, and does the 24-month fixed rate obligate the agency to unlimited ad-hoc volume for KB/DoPT/CBC/nominees?
When exactly is the POC source course shared, what deliverables/formats are scored, and is the 50-mark POC evaluated only after PQ or must a link already appear in the technical proposal at bid submission?
For awarded work, when is 'with voice cloning' versus 'without voice cloning' applied, and how is that choice reflected against the evaluated total of unit rates?
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay LD/penalty is 0.5% of invoice amount per week of delayed hours, with maximum cumulative penalty / LD of 10% of final Contract Price; quality and monthly delivery SLAs are strict.
Agency must translate ~50–125 hours/month and submit within about 30 days of course receipt, but payment waits for independent verification and KB acceptance/publication.
No price adjustment; unit rates fixed for 24 months and usable for ad-hoc work by KB/DoPT/CBC/nominees, while KB may increase or decrease course volumes.
3% Performance Security BG can be invoked for delay/quality/SLA/abandonment; Bid-Securing Declaration can suspend the bidder if bid is withdrawn early or contract/PS not signed/furnished.
50 of 100 technical marks rest on a POC in Hindi and Punjabi emphasizing sovereign/India-hosted AI; failure or weak POC is likely fatal despite other strengths.
No sharing of personnel or subcontracting with the review/verification agency is permitted; conflict of interest attracts immediate termination.
Invoices paid within 45 days (60 days final) only after acceptance and SLA compliance; quoted rates are deemed inclusive of GST/other taxes with TDS deducted.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Shri Vijay Singh Rawat, Sr. GM, Procurement & Contracts, Karmayogi Bharat — primary RFB, clarification and complaint contact.
Shri Kailash Bhatt, Chief Learning Officer (CLO), Karmayogi Bharat is the Employer Authorized Representative / Member in Charge under SCC.
CPPP 24x7 helpdesk for portal/technical issues: Tel 0120-4200462, 0120-4001002, 0120-4001005, 0120-6277787; emails cppp-nic[at]nic[dot]in and support-eproc[at]nic[dot]in.