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EXPRESSION OF INTEREST (EOI) Procurement of AI-Based Tender Evaluation System for end-to-end automated processing, evaluation, and output generation of submitted bid documents, on a Supply, Implementation and Support basis for a period of 02 years.
Western Coalfields Limited · Nagpur, Maharashtra2026_WCL_364128_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
21 Aug 2026
8 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
EOI Notice dated 21/08/2026; EOI document available on CIL e-Procurement portal from 21.08.2026 (also on CPP Portal).
Prospective bidders may upload Feedback/Suggestions online with DSC from 21.08.2026 to 08.09.2026.
Feedback/Suggestions shall be opened on 09.09.2026 at 11:00 am.
Demonstration/Presentation by prospective bidders (physical mode/VC) on 15.09.2026 at 11:00 am at WCL-HQ, Nagpur.
Not specified in the EOI documents.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated value put to tender is Re. 1.00 (One Rupee only), shown as One (01) on the portal table.
Application Fee is Nil.
No EMD or bid security amount, form, or validity is prescribed in this EOI.
No performance security or payment/milestone terms are stated for this EOI stage.
No extra charge for the VC session.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Feedback is invited from organizations with proven experience in enterprise-grade AI/ML/Generative AI solutions, especially document processing, data extraction, NLP, LLM applications, and workflow automation.
Submitting Feedback/Suggestions or attending the demonstration/presentation is not mandatory for participation in the eventual bidding process.
Respondents are asked to provide references of similar deployments in government/PSU/large enterprise procurement environments as part of feedback points.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Procurement of an AI-Based Tender Evaluation System for end-to-end automated processing, evaluation, and output generation of submitted bid documents, on a Supply, Implementation & Support basis for 02 years.
This notice seeks Feedback/Suggestions (not priced bids) that WCL may incorporate in the final NIT before invitation of Tender.
Respondents should address architecture, data extraction/evaluation methodology, functional workflows, outputs/audit, deployment/integration, security/governance, implementation/support, pricing, references, accuracy, WCL prerequisites, performance, and other relevant information.
No bill quantities, technical standards catalogue, or explicit exclusions are specified beyond the 02-year supply-implementation-support framing and feedback topics.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Feedback/Suggestions on EOI will be received online only through the CIL e-Procurement portal https://coalindiatenders.nic.in, uploaded with DSC after portal registration/enrolment.
Upload of Feedback/Suggestions requires the bidder's Digital Signature Certificate (DSC).
No physical hard-copy bid originals are required for EOI feedback; only optional physical/VC demonstration attendance and advance email of VC particulars.
No prescribed proforma, annexure, or form templates are printed in the EOI documents.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The available tender files are only the EOI notice PDFs; no corrigendum or addendum document is present, so original EOI dates and conditions continue to apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
NIT2.pdf prints Phone No-0712-2510048 on the title page; Tendernotice_1.pdf omits the phone line but is otherwise the same EOI notice.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask whether cost estimates/pricing models and technical architecture shared in EOI feedback will be treated as confidential, non-binding market input, or may be used to set future tender ceilings/specs.
Request historic/expected annual tender counts, average pages/documents per bid, concurrent evaluation load, and languages/formats, since pricing feedback asks for volume slabs and charging basis but no workload baseline is given.
Clarify whether WCL mandates on-premise/MeitY-empaneled cloud/hybrid, data residency only in India, and what existing CIL/WCL e-procurement APIs or enterprise systems must be integrated.
Ask what minimum accuracy, explainability/audit-trail, and human-in-the-loop override standards WCL will treat as mandatory in the final tender, versus optional differentiators.
Seek agenda, time slot per bidder, whether a live demo on sample WCL bid files is expected, and whether presentation quality affects shortlisting for the future tender.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
This is a market-sounding EOI; LD, performance security, SLA penalties, payment milestones, and final eligibility will appear only in the later NIT, so current responses cannot lock commercial risk.
Providing a comprehensive cost estimate and detailed pricing model at EOI stage may reveal rate cards/charging logic that could shape a more competitive final tender without protecting the respondent's IP.
Feedback opens 09.09.2026 and demonstration is on 15.09.2026, with VC particulars due by 10.09.2026 — limited preparation time if sample demos or customized architecture decks are expected.
Eventual scope is supply, implementation and support for 02 years of an AI system that evaluates bids — implying sustained accuracy, auditability, security, integration and change-management obligations once tendered.
Documents state matters are under jurisdiction of Nagpur Court only.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
General Manager (CMC)-HOD, Contract Management Cell (CMC), Western Coalfields Limited.
Physical/VC demonstration at main Conference Hall (4th Floor), WCL-HQ, Coal Estate, Civil Lines, Nagpur-440001; VC details to [email protected]; Webex link printed on page 5.