Publication
Bid document dated 12-08-2026; no separate publication time is printed.
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IIIT Dharwad · Dharwad, Karnataka9743692
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
12 Aug 2026
5 Sept 2026
₹6.0 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 12-08-2026; no separate publication time is printed.
No pre-bid meeting or pre-bid/representation deadline is specified. During technical evaluation, bidders get 2 days for technical clarifications.
02-09-2026 13:00:00.
02-09-2026 13:30:00.
60 days from the bid end date; GeM permits further extension only by mutual consent.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is disclosed in the tender documents.
Not required; therefore no EMD amount, form, validity or physical original applies to this bid.
No tender/document fee is specified; GeM expressly prohibits buyer-added tender or bid-participation fees.
Successful bidder must furnish 3.00% ePBG, shown as 14 months, in favour of the Registrar; GTC requires submission within 15 days of award and states validity must extend 2 months beyond all contractual obligations, including warranty.
Quote a total all-inclusive landed price covering GST, packing, forwarding, transport, transit insurance, unloading, delivery, installation/configuration, warranty support and all incidentals; no extra delivery charge is payable.
100% payment within ten (10) days after issue of CRAC and online submission of bills; rejected goods are not payable.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover: ₹3 lakh for the last three years ending 31 March of the previous financial year; no MSE or startup relaxation. Buyer verifies at technical evaluation.
OEM minimum average annual turnover: ₹20 lakh over the last three years ending 31 March of the previous financial year.
Bidder or offered-product OEM must have regularly manufactured and supplied the same/similar category to a Central/State Government organisation or PSU in each of 3 financial years before bid opening, supported by contracts and delivery acceptance certificates such as CRAC.
Bidder or OEM must have supplied the same/similar category for 60% of the bid quantity in at least one of the last 3 financial years before bid opening to a Central/State Government organisation or PSU.
Offer must meet every minimum technical requirement. Bidder must be the OEM or an authorised distributor/dealer/reseller; valid OEM authorisation applies where required, subject to the GTC exceptions for Q1/Q2 and OEM-verified reseller catalogues.
Only Class-I or Class-II local suppliers may bid. Minimum local content is 50% for Class-I and 20% for Class-II; non-local suppliers are ineligible, except eligible MSE participation as stated in the bid.
A bidder from a country sharing a land border with India, or any bidder with a specified ToT arrangement with such an entity, is eligible only if registered with the Competent Authority; false declaration/non-compliance can cause immediate termination and legal action.
A seller debarred from GeM, and its authorised sellers, cannot participate. Each bidder—including affiliates/related parties—may submit only one bid; multiple bids are rejected.
No tender-specific consortium/JV structure, member cap, lead-member requirement or equity threshold is stated; any affected consortium/JV member remains covered by the land-border restriction.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply, deliver, install/configure as applicable, and provide warranty support for 1 high-end AI-enabled laptop/AI PC at IIIT Dharwad.
Minimum: Intel Core Ultra 9-275HX or higher/equivalent; NVIDIA GeForce RTX 5090 laptop GPU with 24 GB dedicated memory or higher/equivalent; 16 GB DDR5; 512 GB SSD (NVMe preferred); 16-inch WQXGA 2560×1600, 240 Hz, 500 nits; AI/NPU acceleration; maximum 3.4 kg.
Brand-new, unused current-production OEM model in original manufacturer-sealed packaging, with original charger/accessories, activated genuine Windows 11 and genuine licensed Microsoft Office 2024; refurbished/demo/trial/pirated products are prohibited.
Delivery within 15 days to IIIT Dharwad, Ittigatti Road, Near Sattur Colony, Dharwad 580009. Acceptance follows inspection and successful verification against specifications and the GeM contract; nonconforming product must be replaced at no extra cost.
Where required, assist with setup, OS/Office activation, drivers, device configuration, GPU/display and AI/NPU verification, and firmware/BIOS updates.
Minimum 3 years comprehensive onsite warranty from successful installation/acceptance, covering listed hardware including battery and charger; defects must be rectified/replaced without cost, with service support in India.
Buyer may increase or decrease the order quantity by up to 25% at award, and may increase contracted quantity by up to 25% during the contract at the same rates; additional delivery time follows the bid formula.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit the bid online through GeM. This is a Two Packet Bid; technical and commercial offers are separated by the portal. Bid-to-RA is disabled.
Participation through the registered GeM seller account constitutes acceptance of GTC, STC and ATC. No separate DSC class, wet-signature rule, notarisation rule or physical-original requirement is specified for this no-EMD bid; sign and seal the printed technical compliance declaration.
Documents uploaded as clarifications or representations will be visible to other participating bidders after login; technical clarifications must be answered within 2 days.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Bid field requires ePBG for 14 months, but GTC requires performance security valid 2 months beyond all obligations, while ATC imposes a 3-year warranty from installation/acceptance. Read together, the successful bidder should expect to extend security through 2 months after warranty, despite the 14-month initial field; obtain buyer confirmation before pricing.
ATC technical table permits a higher/equivalent processor and GPU, but the printed compliance form lists only Intel Core Ultra 9-275HX and NVIDIA RTX 5090, 24 GB. The substantive ATC minimum-specification wording should prevail, but bidders offering an equivalent should identify it fully and seek written acceptance before bidding.
ATC asks for OEM authorisation wherever applicable, while GTC says buyers need not seek it for Q1/Q2 products or OEM-verified resellers. ATC itself makes GTC prevail; therefore the GTC exemption applies, but non-exempt resellers should upload valid authorisation.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please reconcile the 14-month ePBG field with the GTC requirement for validity 2 months beyond the 3-year warranty. Confirm the exact start/end dates and whether extensions/replacements of the ePBG will be mandatory; this materially affects bank charges and exposure.
Confirm whether processor/GPU equivalents are accepted despite the exact-model wording in the compliance form, and publish objective benchmark/performance thresholds and documentary proof required for equivalence.
Specify the required Microsoft Office 2024 edition, licence type (perpetual/volume/OEM), applications, activation method and transfer/recovery rights; 'genuine licensed version' alone can lead to materially different pricing.
Confirm that any manufacturer colour is acceptable under 'manufacturer-equivalent colour designation' and that colour is not a brand/model-specific pass/fail attribute.
With a base quantity of 1, explain how ±25% or an additional 25% will be rounded and whether the buyer may order a second whole unit at the contracted rate.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delivery, setup and compliance verification must be completed within 15 days. Delay attracts LD at 0.5% of delayed-quantity contract value per week/part, normally capped at 5% total contract value and up to 10% for inordinate delay; delay over 25% of completion period is 'inordinate'.
Failure to perform by the delivery date permits cancellation of the unsupplied portion. False documents, unauthorised goods, substandard/refurbished goods, bid withdrawal, failure to provide performance security, or unsatisfactory execution can trigger suspension/debarment/removal from GeM.
3% performance security is non-interest-bearing, payment becomes due only after its receipt/verification, and the unresolved 14-month versus warranty-linked validity can materially increase bank-guarantee cost. Payment is also contingent on CRAC and online billing.
Buyer may verify against OEM sources or physically inspect; nonconforming supply can be rejected and replaced at no extra cost. No payment is made for rejected goods, which must be removed within 10 days or incur storage/ground-rent exposure and risk disposal at seller cost.
Seller bears all packing, logistics, insurance, installation/configuration and warranty costs. GST changes up to bid end are seller's account; no price increase is admitted during a delayed extension, while the buyer receives any GST decrease benefit.
Three-year onsite warranty expressly includes costly components such as GPU, display, battery, charger and cooling system, with repair/replacement at no extra cost; GTC also expects defective goods to be rectified/replaced within 7 days.
The bid marks both arbitration and mediation 'No', increasing reliance on the GTC dispute-resolution route and courts if escalation fails.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Indian Institute of Information Technology (IIIT), Dharwad, under Department of Higher Education, Ministry of Education; office: Dharwad.
Buyer email: [email protected]. HOD grievance-redressal email: [email protected]. No phone number is printed.
Reporting officer: Ajithkumar B. Delivery address: IIIT Dharwad, Ittigatti Road, Near Sattur Colony, Dharwad 580009, Karnataka.
Registrar, IIIT Dharwad, Department of Higher Education, Ministry of Education. No separate physical bid-submission address is specified because EMD is not required and the bid is online.