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Annual Railway Track Maintenance Sardega RLS Connectivity

Annual maintenance of Rail track of Sardega RLS rail connectivity Phase_I at Mahalaxmi Area as per norms of Indian Railways for a period of 02 years

Indian Port Rail Corporation Ltd. · Sundargarh, Odisha2026_IPRCL_286620_1

Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.

Published

5 Aug 2026

Closes

20 Aug 2026

Estimated value

₹10.4 Cr

EMD

₹20.9 L

Key dates

All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.

Publication / document download

Bidding documents available free on www.etenders.gov.in from 15:00 hrs on 05.08.2026.

IFB No. IPRCL/BBS/LT/MCL/STM/267 dated 05.08.2026.
No corrigendum in the workspace amends this date.

Pre-bid / clarification

Pre-bid meeting is not proposed; no separate pre-bid clarification deadline is fixed.

Bidders may seek clarifications at the Employer's Bhubaneswar address in BDS ITB 7.1.
Site visit is not organised by the Employer; bidders may visit at their own cost.

Bid submission deadline

Completed bids must be submitted online by 11:00 hrs on 20.08.2026.

Only electronic bid submission is permitted on www.etenders.gov.in.

Bid opening

Online bid opening on 21.08.2026 at 11:30 hrs on www.etenders.gov.in.

Single stage two-packet system: technical bids open first; price bids of technically compliant bidders open later as advised by the Employer.

Bid validity and bid-security validity

Bid validity is 120 days after the bid submission deadline; bid security must remain valid up to 30.01.2027.

A bid valid for a shorter period is non-responsive.
If validity is extended at Employer's request, bid security must also be extended.

Contract commencement and completion

Works commence within 15 days of LOA; time for completion is 24 months for the entire works.

Defects Notification Period is stated as Nil in Contract Data.

Financials

Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.

Estimated cost / tender value

Approximate estimated cost is Rs 10,43,02,020/- (Rupees Ten Crore Forty-three Lakh Two Thousand and Twenty only).

Offer Sheet grand total is Rs 10,43,02,020.25, rounded to Rs 10,43,02,020/-.
Quoting is percentage above/below/at par on estimated cost, entirely in INR.
GST is paid extra; other duties/taxes/levies are to be included in rates/prices.

Bid security (EMD)

Bid security is Rs 20,86,040/-, payable online or by banker's cheque/DD/NEFT-IMPS-RTGS or unconditional bank guarantee, valid up to 30.01.2027.

Online mode or Bank Guarantee options are stated in IFB; ITB lists cashier's/banker's certified cheque or bank draft on a Scheduled/Nationalized Bank in favour of IPRCL payable at Mumbai, or NEFT/IMPS/RTGS to the BDS account, or unconditional BG.
BG must be from any Public Sector bank, or a Private Sector bank with net worth not less than Rs 10,000 crore, using Form BDF/1.
If BG is used: upload scanned copy with bid; deliver original BG in person to the official in BDS within 5 working days of bid submission deadline; mismatch or non-submission causes summary rejection.
IPRCL account for online transfer: Beneficiary Indian Port Rail & Ropeway Corporation Limited; SBI A/c 35289426927; IFSC SBIN0000300; Branch Mumbai Samachar Marg, Horniman Circle Fort, Mumbai.
Tender documents are free of cost; no separate tender document fee is prescribed.

Performance security and retention

Performance Security is 5% of Accepted Contract Amount excluding GST; retention is 5% of Contract Price, deducted at 10% from each IPC until 5% is recovered.

Performance Security validity: 28 days beyond issue of Performance Certificate; rate of addition/reduction on price variation is also 5%.
Additional Performance Security, if any, is to be as determined under ITB 35.5 via LOA (note: ITB 35.5 itself is marked Deleted — see contradictions).
After 50% retention is deducted, contractor may seek refund of that half against an acceptable BG.
No amount is certified/paid until Performance Security is received and approved.
Performance Security is to be furnished using the Section 8 form within 28 days of LOA (ITB 41).

Payment terms

Monthly IPCs are paid only after IPRCL receives funds from client MCL; 70% of certified net due can be released within 3 days after preliminary check, balance within 30 days after detailed verification.

Mobilisation advance: Not applicable. Advance against plant/materials: not permitted. Price adjustment (PVC): Not applicable.
Contractor submits monthly Statement in six copies with progress report and record measurement sheets.
Payment is expressly subject to availability of funds for the work.
Minimum third-party insurance Rs 2 crore per occurrence without limit on number of occurrences; works insurance minimum 100% of Contract Price.

BOQ schedule values (estimated)

Estimated amounts by schedule: A Routine Maintenance Rs 3,61,64,892.87; B P.Way supply/ballast/machinery Rs 1,70,10,783.98; C Deep screening/welding etc. Rs 50,56,174.15; D Drain cleaning Rs 3,34,35,000; E Weeds & bushes Rs 18,54,080; F Station building/goomty/weigh bridge/minor bridges AMC Rs 1,07,81,089.25.

Schedules A, D, E and F are split year-wise (1st and 2nd year).
Agency must quote only in the Excel offer sheet.

Eligibility

Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.

Limited-tender participation and bidder form

Participation is by invitation only for the Procuring Entity’s selected registered contractors; unsolicited offers are liable to be ignored.

IFB is also headed 'NATIONAL COMPETITIVE BIDDING' (see contradictions).
JV is not allowed (BDS ITB 4.1(b)(i)).
Eligible bidder for this work is Class-I Local (minimum local content 50%) unless MoR/MoPSW prior approval includes Class-II Local.
Foreign entity eligibility requires already having an office in India with proof (ITB 4.1(c)); land-border country bidders need Competent Authority registration (DoE Order 6/18/2019-PP).

Qualification criteria actually applying

Standard financial turnover/net-worth and specific experience criteria are deleted; the live pass/fail financial test is available bid capacity greater than total bid value.

EQC 2.2.1 and 2.2.2 deleted; EQC 2.3.1 Specific Construction Experience deleted.
Available bid capacity = A × M × N − B, with M = 1.5 and N = number of years prescribed for completion (here 24 months / 2 years).
A = maximum value of relevant engineering works executed in any one year in last five years (updated); B = value of existing commitments/ongoing works for next N years (updated).
If bid capacity is less than required, offer is summarily rejected.
Also must meet: no conflict of interest (ITB 4.3) and not disqualified under ITB 4.4, evidenced by Letter of Technical Bid and Affidavit PS 3.

Disqualification / debarment conditions (ITB 4.4)

Bidder is disqualified for blacklisting/banning, recent termination with PS forfeiture, insolvency, poor performance, allied-firm name-change after ban, land-border non-registration, reciprocal-country bar, or failure to disclose integrity transgressions.

Blacklisting/banning by IPRCL/RVNL/MoR/MoPSW/any MoPSW organisation/any Government organisation till finalisation of bids (unless withdrawn/ceased).
Prior contract terminated for failure with full Performance Security forfeiture by IPRCL/any MoPSW entity from 3 years before bid deadline up to day before price-bid opening (subject to court stay/revocation exceptions).
Bankruptcy/insolvency or ongoing NCLT/court IRP insolvency process on bid deadline or thereafter till finalisation.
Declared poor performer by IPRCL/MoPSW entity/Government agency while period still in force.
Changed name/created allied firm after ban/suspension/poor performance as per Railway Vigilance Manual para 1102(iii).
From land-border country and not registered with Competent Authority; or from country identified by MoPSW/Railway Ministry as not allowing Indian companies.
Fails to disclose previous Code of Integrity transgressions (GFR 2017 Rule 175(1)) in last three years or debarment by any other procuring entity.
Non-submission of the ITB 4.4 affidavit causes summary rejection; false affidavit causes rejection and bid-security forfeiture.

Conflict of interest and single-bid rule

Bidders with conflict of interest under ITB 4.3 are disqualified; participation in more than one bid disqualifies all related bids.

Conflict includes common controlling ownership/subsidy, same legal representative, access to another bidder's information, participation as design consultant, or affiliation in last two years with the Engineer.

Evaluation / preference rules affecting award

Award is to lowest evaluated substantially responsive qualified bidder, subject to Make-in-India Class-I matching procedure; CPSE and MSE purchase preferences do not apply.

If more than one bid is lowest-evaluated, award goes to bidder with higher average annual construction turnover in last three financial years.
Technical evaluation includes adequacy of commitment to mobilise key equipment and personnel per Works Requirements.

Scope of work

What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.

Work title, location and duration

Annual railway track maintenance of Sardega RLS rail connectivity (Phase-I) at Mahalaxmi Area for 02 years / 24 months, as per Indian Railways norms.

Employer: Indian Port Rail & Ropeway Corporation Limited (IPRCL), Bhubaneswar; funds sourced by MCL (Mahanadi Coal Field Limited) as Client.
Siding is completed and operational; maintenance is taken up as required by MCL.
Work is on MCL land; entire required land is stated as available.
Track length of the siding is approximately 16.0 KM; minor/major bridges and level crossings: Nil for the section description.
Electrification and S&T works: Not Applicable to the instant work.

Nature of works and deliverables

Scope covers annual track maintenance as per latest IRPWM, supply of P.Way materials, deep screening, drain cleaning, weed/bush removal, slope retention and high-depth cutting, plus related BOQ schedules including station-building AMC items.

Permanent Way track maintenance is involved; formation, stations/service buildings/residential/passenger amenities and track laying & linking are marked not applicable under 2.3.1 narrative, while Offer Sheet Schedule F still prices annual maintenance of station building, end goomty, weigh bridge building and minor bridges.
Schedules: A Routine Maintenance (Y1+Y2); B supply of P.Way fittings/fixtures including ballast spreading & minor machinery; C deep screening of track/points/DS, welding etc.; D drain cleaning; E removing weeds & bushes; F AMC of station building/end goomty/weigh bridge/minor bridges.
Climatic note: Zone-2 wind pressure; monsoon typically July–October — contractor to plan accordingly.
Standards: latest IRPWM and other IR manuals/specifications referenced in detailed specs (e.g. AT welding, USFD, ballast grading).

Key exclusions and site constraints

Work is near/on operational railway track; contractor must maintain safety without imposing speed restrictions as directed, supply own tools, and is liable for cable-damage and traffic-delay recoveries.

No tools/equipment supplied by Railways; contractor must provide gauges, beaters, screens, detonator-trained men, luminous temporary engineering restriction boards, etc.
P.Way materials required for work supplied free of cost from nominated place on voucher; contractor responsible for custody of released materials.
Cable damage penalties: Quad/Signalling Rs 1.0 lakh; OFC Rs 1.25 lakh; both OFC & Quad Rs 1.5 lakh; Electrical cable Rs 1.0 lakh per location.
Minimum key personnel: 1 Sr Engineer (Track Maintenance) — Graduate/Diploma Civil with 5/10 years similar experience; 1 Technician/Supervisor Diploma Civil with 5 years; Project Manager within 30 days of LOA.
Non-deployment penalty: Rs 2500/person/day for Project Manager and graduate civil engineer; Rs 1000/person/day for others.

Required documents & submission

The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.

Submission mode and portal

Only electronic submission on www.etenders.gov.in under single-stage two-packet system; Class-III DSC mandatory.

Technical and Price Bids both through e-tendering portal only.
Registration on etenders.gov.in with User ID/Password is mandatory.
Bidder must digitally sign and upload documents one by one; freeze bid submission on portal.
Server time on bidder dashboard is the reference for deadlines.
Financial bid must use the provided Excel/BoQ format only; modified BoQ is rejected.

Two-packet contents and signing

Technical packet holds LTB, bid security, PoA, qualification docs, checklist, uploaded bid document etc.; Price packet holds LPB, online financial rate page and signed PDF/Excel offer sheet.

Authorisation to sign: companies — PoA from Director authorised by Board resolution; firms — PoA by Proprietor; JV — PoA by JV partners (JV not allowed here).
All pages of bid except unamended printed literature to be signed/initialled by authorised signatory.
Summary rejection checklist (Form No.2) covers non-submission of Affidavit, LTB, LPB/BOQ summary, bid security, uploaded bid document, and quoting more than one percentage for any schedule.

Physical originals

If bid security is by Bank Guarantee, original BG must reach the BDS-nominated official within 5 working days of bid submission deadline; scanned BG must already be uploaded.

Delivery in person or by post to GGM/Projects, IPRCL Bhubaneswar address in BDS; postal delay is bidder's risk.
Physical BG details must match scanned copy and portal data entry.
No other physical bid envelope structure is prescribed because only e-submission is permitted.

Corrigendum analysis

Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.

No corrigendum / addendum in the tender pack

The downloaded tender documents contain no corrigendum or addendum file; original IFB/BDS dates and conditions therefore apply as issued on 05.08.2026.

Workspace document set is limited to Tendernotice_1.pdf, BIDDOCUMENT.pdf and OFFERSHEET.xls.
IFB still obliges bidders to check the e-tender portal for any later addendum/corrigendum before submission.

Values that finally apply

Final key values remain those in the original issue: bid deadline 20.08.2026 11:00 hrs; opening 21.08.2026 11:30 hrs; estimated cost Rs 10,43,02,020/-; bid security Rs 20,86,040/- valid to 30.01.2027; bid validity 120 days; completion 24 months.

Pre-bid meeting: not proposed.
Document fee: free of cost.

Contradictions

Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.

Open NCB wording vs limited-tender invitation-only rule

IFB is titled National Competitive Bidding yet expressly says this is a limited tender open only to selected registered contractors; unsolicited offers are liable to be ignored.

Bidders should treat participation as invitation-only unless IPRCL confirms otherwise in writing/corrigendum.
Portal/category metadata also labels the tender type as Limited.

Bhubaneswar office floor number inconsistency

BDS/IFB give the GGM/Projects office as 5th floor, Z-Tower, while Contract Data repeatedly gives 6th floor at the same plot/address for communication and Employer's Representative.

For original BG delivery and clarifications, BDS ITB 7.1 (5th floor) is the bid-stage address.
Contract-stage communication address in SCC Contract Data states 6th floor — seek confirmation before physical delivery.

Contract Data 'Bridge Contract' label vs actual track-maintenance scope

SCC Contract Data 'Contract Type' still reads 'Foundation, Substructure and earthwork in approaches (Bridge Contract)', which conflicts with the IFB/Works Requirements track-maintenance scope.

Treat the named work and Section 5/BOQ as describing the actual scope; the Contract Type cell appears to be an unedited template leftover.

Additional Performance Security linked to deleted ITB 35.5

Contract Data still provides for Additional Performance Security 'in terms of ITB 35.5', but ITB 35.5 is marked Deleted.

Unclear whether unbalanced-bid additional security can still be imposed; seek clarification before pricing deeply discounted offers.

Schedule B description mismatch between PDF Offer Sheet and Excel

PDF Offer Sheet describes Schedule B as supply of P.Way fittings/fixtures including ballast & minor machinery, while OFFERSHEET.xls describes B as supply of PSC sleepers, points and crossings, derailing switch, P.Way fittings/fixtures including machinery.

Bidders should price from the Excel BOQ item details actually uploaded for e-submission, and seek clarification if item coverage is unclear.
Estimated amount for B is the same in both: Rs 1,70,10,783.98.

FIN-1 deleted but still cross-referenced

Form FIN-1 Financial Situation is deleted, yet Form FIN-2 still says audited statements should be submitted as attachments to Form FIN-1.

Practically attach audited accounts with FIN-2/qualification documents even though FIN-1 is deleted.

Pre-bid queries

Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.

Confirm invitation list / eligibility to bid

Ask IPRCL to confirm whether the bidder is on the limited-tender invited list, because IFB says unsolicited offers are liable to be ignored despite NCB heading.

Material bid/no-bid gate for anyone not holding an invitation/registration confirmation.

Payment cash-flow risk from MCL funding condition

Seek written clarification on expected fund-flow timelines and whether IPRCL will certify/pay if Client funds are delayed, given GCC 14.3 makes IPC payment contingent on receipt of funds from MCL.

Also ask whether 70%/30% payment timelines still run only after fund receipt.
No mobilisation advance compounds working-capital exposure on a 24-month maintenance contract.

Bid-capacity inputs after deletion of experience/turnover minima

Confirm that only EQC 2.2.3 bid capacity remains as the financial/experience pass-fail test, and how 'total bid value' and N (years) are computed for this 24-month maintenance contract.

Ask whether Schedule F building AMC and supply items count fully toward capacity and whether updated price indices to be used are specified anywhere.

Whether Additional Performance Security still applies

Ask whether unbalanced/low-rate additional performance security can still be levied, because Contract Data cites ITB 35.5 while ITB 35.5 is deleted.

Impacts pricing strategy on individual schedules.

Defects Notification Period Nil and Contract Type template text

Confirm that Defects Notification Period = Nil is intentional for this maintenance contract, and that the Bridge Contract type label is a clerical error.

Nil DNP shifts post-completion defect risk allocation; bidders need certainty before pricing.

Physical BG delivery address floor and Schedule B scope

Confirm the correct floor/office for original BG delivery (5th vs 6th) and which Schedule B description/item list governs pricing (PDF vs Excel).

Wrong physical delivery point risks summary rejection of BG-based EMD.

Risks

Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.

Payment contingent on Client (MCL) funds

IPRCL pays IPCs only after receiving funds from MCL, and payment remains subject to fund availability — high working-capital and delay risk on a 2-year O&M-style contract with no mobilisation advance.

70% interim release and 30-day balance timelines do not override the fund-receipt precondition.
PVC/price adjustment is Not applicable, so cost inflation over 24 months sits with the contractor.

Delay damages and security stack

Delay damages are 1/25000 of Contract Price per day (section-proportionate if sectional), capped at 5% of Contract Price, on top of 5% Performance Security and 5% retention.

Performance Security and retention together can lock ~10% of contract value (part of retention refundable against BG after 50% recovery).
Bid security can be forfeited for withdrawal during validity, misrepresentation, or failure to sign/furnish PS.

Operational railway / safety execution risk

Work is on/near running track of an operational siding; contractor bears public/operational safety, must avoid speed restrictions as directed, and faces specified recoveries/penalties for cable cuts and excess speed-restriction time loss.

No claim for inconvenience or rescheduling due to traffic.
Cable-damage penalties up to Rs 1.5 lakh per location.
Personnel non-deployment penalties Rs 1,000–2,500 per person per day.
Contractor supplies all tools/boards/labour camp facilities; no compensation for labour accidents from IPRCL/MCL.

One-sided time-extension and force-majeure cost bar

Extensions under delay/authority/force majeure give time only — no rate increase and no PVC on the extended period; force majeure expressly bars delay damages relief packaging with cost compensation.

Extensions require signing a supplementary agreement in prescribed form.
Maximum contractor liability is the Accepted Contract Amount.

Limited-tender and summary-rejection process risks

Invitation-only participation, multiple automatic rejection triggers (affidavit, LTB, LPB/BOQ, bid security/BG original, uploaded bid document, single percentage per schedule), and Employer right to annul without liability.

Jurisdiction of courts: Cuttack.
Integrity Pact applies given value above Rs 5 Cr.

Contacts

The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.

Employer corporate office

Indian Port Rail & Ropeway Corporation Limited, 4th Floor, Nirman Bhavan, Mumbai Port Trust Building, M.P. Road, Mazgaon (E), Mumbai-400010.

Cover contacts: 022-6656-6335; fax 022-6656-6336.
General tender emails on cover: [email protected] / [email protected].

Bid-stage contact / original BG delivery address

Group General Manager/Projects, IPRCL, 5th floor, Z-Tower, Plot no. 437, Mauza Patia, Nandan Kanan Road, Bhubaneswar – 751024 (Odisha); email [email protected]; Tel 7077797219.

BDS identifies this address for clarifications and submission of original bid security.
Same person is designated for Notification of Award control of contract.
Website: www.iprcl.in.
Note Contract Data alternately prints 6th floor for Employer's Representative/communication — see contradictions.

E-procurement portal helpdesk

Bid submission is only on www.etenders.gov.in; portal process queries go to the 24x7 CPP Portal Helpdesk.

Tender-document queries go to the Tender Inviting Authority / contact person indicated in the tender.