Auditorium building Civil Works

Publication / release

E-tender published from 25/08/2026, 11:00 AM.

• NIT letter date is also 25/08/2026.
• Online download and bid submission start at the same date/time.

Pre-bid meeting

Pre-bid meeting on 31/08/2026 from 11:00 AM.

• Venue is not stated in the NIT table.

Bid submission deadline

Online bid submission ends 03/09/2026 by 05:00 PM.

• Physical originals of tender documents and online-filled copies must be submitted in person by 03/09/2026, 11:00 AM — earlier than the online end time.

Bid opening

Online tender opening on 04/09/2026 at 05:30 AM as printed in the NIT.

• Printed wording is morning 05:30; confirm on mahatenders.gov.in if the portal shows a different opening clock time.

Bid validity

Conflicting validity periods: 120 days from tender opening (General Rules) vs 90 days from opening (Form B-1) vs 120 days from work order (Detailed Tender Notice).

• General Rules & Conditions cl. 8: minimum 120 days from date of opening, and thereafter until withdrawn by registered notice.
• Form B-1 offer text: minimum 90 days from the date fixed for opening.
• Detailed Tender Notice item 4: tender remains valid for 120 days from the date of issuing work order.
• See contradictions for which figure to apply.

Completion / time limit

Completion period conflict: NIT/Detailed Notice state 12 months; Form B-1 memorandum states 18 calendar months from written order to commence.

• Detailed Tender Notice: 12 (Twelfth) month including rainy season after issue of work order.
• NIT table: कामाची मुदत १२ महीने.
• Form B-1 memorandum (f): 18 (Eighteen) Calendar Months.

Estimated cost / tender value

Estimated cost Rs. 3,92,32,561/-.

• BOQ is a single percentage-rate item at the same amount: Construction of Cement Concrete Road & Development of Related works at Audiotorium Campus in Chalisgaon City.

EMD / bid security

EMD Rs. 3,93,000/- (stated as 1%); online submission mandatory; instrument option is Term Deposit Receipt up to 18 months from scheduled/nationalised bank in favour of Chief Officer.

• Detailed Tender Notice also prints '1% FOR TENDER' and '1% FOR WORK ORDER' without a second amount.
• EMD carries no interest; forfeitable for withdrawal/modification, failure to keep offer open, or failure to complete contract/security deposit.
• On acceptance, EMD may be appropriated towards security deposit if requested in writing.
• Failure to submit EMD in prescribed form within stipulated period leads to rejection.

Tender document fee

Tender form fee Rs. 10,000/- non-refundable per set.

Security deposit / performance security

Full security deposit is 8% of estimated cost: initial FDR/BG not less than EMD (Rs. 3,93,000/-) plus balance recovered from running and final bills; EMD treated as initial SD on acceptance.

• Successful tenderer must deposit full SD within 10 days of acceptance notification (extendable to 15 days by Chief Officer) in cash, Government securities, or Bank Guarantee from a Schedule Bank.
• If lump-sum SD is less than 8%, balance is made up by deductions from payments until 8% is reached.
• If lump-sum SD not paid in time, accepted tender/contract is cancelled and legal steps taken.
• SD refund: full with final bill if defect/maintenance period is over; otherwise only 90% with final bill and remainder after defect/maintenance period.
• Agreement to be executed at contractor cost on stamp paper of Rs. 1,16,000/- within 10 days of acceptance letter.

Payment terms and recoveries

RA/final bills paid subject to fund availability; multiple statutory and contractual recoveries apply; no price variation.

• NIT tip 4: bills for work done will be paid as per fund availability (निधी उपलब्धतेनुसार).
• Income tax deducted from each R.A. bill at prevailing rate (Additional Conditions also cite 2.24% on gross value, rates as per IT Act).
• Labour welfare fund @ 1% recovered from contractor’s bills.
• Work insurance from Director of Insurance, Govt. of Maharashtra; if not submitted, 1% of work recovered from bills.
• Royalty of material consumed deducted from bill.
• Offer must consider GST applicable for the work.
• Price variation clause not applicable in any case.
• No interest payable on amounts due pending final settlement.
• Schedule A materials supplied by Council: NIL.

Registration / class

Open only to contractors registered with Departments of Government of Maharashtra; Class 4 and above.

• NIT invites online B-1 tenders from civil-registered contractors of the appropriate construction-department class who meet pre-qualification conditions.
• Every registered tenderer must produce certificate of registration in the appropriate class and renewal with expiry date.

Similar work experience

At least one similar completed work in last 5 years valued not less than 50% of present estimated cost, with completion certificate.

• Completion certificate must clearly indicate nature, value and completion date.
• 50% of Rs. 3,92,32,561 is about Rs. 1,96,16,280.50 (derived; document states the percentage only).

Other qualification / compliance conditions

Prior experience and technical staff statement required; successful bidder needs valid Contract Labour licence before start; no foreign exchange; deviations cause rejection.

• Registered or unregistered tenderer must furnish statement of previous experience and technical staff employed.
• Declaration of all works already under contract and remaining value to be executed, in the prescribed proforma.
• Successful tenderer must produce valid current licence under Contract Labour (Regulation and Abolition) Act, 1973 before starting work, else acceptance liable to withdrawal and EMD/SD forfeiture.
• Must comply with Apprentices Act, 1961.
• Tenders with deviations from stipulated conditions are summarily rejected.
• No turnover/net-worth thresholds, consortium/JV rules, or explicit debarment/blacklist clause found in the documents.

Work description and location

Percentage-rate civil works for cement concrete road and related development at the auditorium campus, Chalisgaon Municipal Council premises / city, Dist. Jalgaon.

• NIT work title (Marathi) also covers road concreting, other civil works, painting and interior decoration within the modern closed auditorium campus in Chalisgaon municipal limits.
• Detailed tender name: CONSTRUCTION OF CEMENT CONCRETE ROAD & DEVELOPMENT OF RELATED WORKS AT AUDIOTORIUM CAMPUS CHALISGAON MUNICIPAL PREMISES FOR CHALISGAON MUNICIPAL COUNCIL.
• BOQ item: Construction of Cement Concrete Road & Development of Related works at Audiotorium Campus in Chalisgaon City — qty 1 Nos, estimated Rs. 3,92,32,561.

Contract type, standards and contractor duties

B-1 percentage rate tender above/below Schedule-B rates; works as per PWD/standard specifications; contractor to do surveys, bar chart and site-related obligations.

• Only one percentage on all estimated/scheduled rates; separate percentages for sub-works not allowed.
• All work to be carried out as per PWD specification / standard specification and norms.
• Tenderer will carry out all engineering surveys required for the project.
• Successful tenderer should prepare bar chart and ensure work as per chart.
• Schedule A: no materials supplied by Municipal Council (NIL).
• Printed Schedule-B section in the PDF is only a title page; itemised quantities sit in the e-procurement BOQ as one percentage item.
• Completion period: see keyDates (12 vs 18 months conflict).

Submission mode and portal

Online e-tender on https://mahatenders.gov.in; enrollment mandatory; all tender documents and EMD must be submitted online.

• Contact 02589-223416 for online process / digital certificate issues.
• Percentage BOQ template must not be modified; upload after filling allowed columns only.

Physical originals deadline

Originals of work-related documents and online-filled copies must be submitted in person by 03/09/2026, 11:00 AM.

• Physical deadline is earlier than online submission end (03/09/2026, 05:00 PM).
• Receiving office address is not separately printed beyond Chalisgaon Municipal Council / Chief Officer.

Signing, attestation and digital certificate

Tender must be signed by owner/partner or person holding power of attorney; digital certificate needed for e-portal; corrections initialled; no page removal/addition/replacement.

• If firm: signed by partner or authorised person holding power of attorney.
• Offer in words and figures; percentage in Schedule-B / BOQ.
• Contractor must sign original papers and drawings; declaration that plans, specifications and site conditions were studied.

No corrigendum issued in the document set

No corrigendum/addendum files are present; schedule and conditions stand as in the NIT and civil tender document.

• Press Tender Notice page inside civiltddoc.pdf is blank; the operative published notice is Tendernotice_1.pdf.
• Final key values from base documents: publish 25/08/2026 11:00; pre-bid 31/08/2026 11:00; online submission end 03/09/2026 17:00; physical originals by 03/09/2026 11:00; opening 04/09/2026 05:30; estimated cost Rs. 3,92,32,561; EMD Rs. 3,93,000; fee Rs. 10,000; class 4+; completion 12 months in NIT/Detailed Notice (18 months in Form B-1).

Completion period: 12 months vs 18 months

NIT and Detailed Tender Notice fix 12 months including rainy season; Form B-1 memorandum allows 18 calendar months from written order to commence.

• NIT table and Detailed Tender Notice both say 12 months after work order.
• Form B-1 Memorandum (f) says 18 (Eighteen) Calendar Months.
• Bidder should seek written clarification; until then treat the conflict as material to programme and LD exposure.

Bid validity: 120 days vs 90 days vs from work order

Three different validity formulations appear in the same tender pack.

• Detailed Tender Notice item 4: 120 days from date of issuing work order.
• General Rules & Conditions cl. 8: minimum 120 days from date of opening.
• Form B-1 offer text: minimum 90 days from date fixed for opening.
• General Rules opening-linked 120 days is the more specific bid-process rule versus the Form B-1 90-day boilerplate; the 'from work order' wording is anomalous for bid validity.

EMD description: 1%+1% vs single Rs. 3,93,000

Detailed Notice says 1% for tender and 1% for work order; NIT/Form B-1 quantify a single EMD of Rs. 3,93,000 (~1%).

• No second separate 'work order' EMD amount is quantified elsewhere.
• Operative quantified EMD for bid submission is Rs. 3,93,000 online/TDR.

Physical originals 11:00 AM vs online end 05:00 PM on 03/09/2026

Same-day physical hard-copy deadline is earlier than the online bid end time.

• Online submission allowed until evening 05:00 on 03/09/2026.
• Tip 3 requires personal submission of originals and online-filled copies by morning 11:00 on 03/09/2026.
• Practically, complete hard-copy set must be ready before online close.

Additional General Conditions appear to be a security-services template

Civil road tender pack includes additional conditions written for security personnel deployment, lump-sum monthly rates, and gate registers.

• Examples: security personnel, round-the-clock guards, daily deployment reports, lump sum monthly rates inclusive of security personnel liabilities.
• Conflicts with B-1 percentage civil-works commercial model and Schedule A/B civil framing.
• Risk that inapplicable security clauses could be invoked or that civil-specific additional conditions are missing.

NIT scope wording vs English tender title

Marathi NIT adds painting and interior decoration; English title emphasises CC road and related works at auditorium campus.

• BOQ English description matches the road/related-works title and is a single percentage item without a detailed item break-up.
• Absence of itemised Schedule-B in the PDF increases scope ambiguity.

Confirm binding completion period

Ask which completion period governs: 12 months (NIT/Detailed Notice) or 18 months (Form B-1 memorandum).

• Affects resource plan, rainy-season working and liquidated damages exposure under Clause 2.

Confirm bid validity period

Seek written confirmation whether offer must stay open 90 or 120 days from opening (or 120 days from work order as one clause states).

• Wrong validity can cause rejection or EMD forfeiture for not keeping offer open.

Itemised scope / missing Schedule-B

Request the detailed Schedule-B / BOQ item break-up and drawings, and clarify whether painting and interior decoration are in scope.

• PDF Schedule-B is only a heading; e-BOQ is one lump percentage line.
• NIT Marathi title includes रंगकाम and अंतर्गत सजावट; English title is road/related works.

EMD '1% for work order' meaning

Clarify whether any additional 1% EMD/security is payable at work-order stage beyond the Rs. 3,93,000 bid EMD and 8% SD.

• Detailed Notice prints 1% FOR TENDER and 1% FOR WORK ORDER without a second figure.

Physical submission logistics and opening time

Confirm where physical originals are received, whether 03/09/2026 11:00 AM hard-copy cut-off is firm despite online end at 17:00, and whether opening is really 04/09/2026 05:30 AM.

• Also ask whether Additional General Conditions for security services are to be ignored for this civil work.

Payment risk under fund-availability clause

Ask expected funding source, bill certification timeline, and whether delayed payment due to निधी उपलब्धता attracts any interest or extension.

• Documents say bills paid as per fund availability and no interest on dues pending final settlement.

Severe delay compensation (Clause 2)

Compensation up to 10% of estimated cost per day of delay, capped at 10% of estimated cost; time is of the essence.

• Chief Officer’s written decision on smaller amount is final.
• Progress must follow bar chart; failure attracts same compensation regime.
• Combined with uncertain 12 vs 18 month duration, LD risk is high.

Payment and cash-flow risk

Payment only as funds are available; no interest on pending dues; multiple recoveries from bills; no price variation.

• Recoveries include IT, 1% labour welfare, possible 1% insurance if policy not produced, royalty, relevant taxes, and SD build-up to 8%.
• Offer must include GST; price variation not applicable — contractor bears input-cost inflation over the full duration including rainy season.

Long defect liability and SD retention

Defect liability about 60 months from completion certificate (or 63 months from commissioning, whichever earlier); SD fully released only after that period.

• Only 90% SD refunded with final bill if defect period still running.
• Failure to rectify lets Council do work at contractor risk/cost and recover from SD.

One-sided acceptance, forfeiture and dispute control

Council may accept part tender, reject any/all bids, and forfeit EMD for refusal of part acceptance, withdrawal, or post-agreement back-out; Chief Officer decisions largely final.

• Agreement stamp cost Rs. 1,16,000 within 10 days is a material post-award cash outlay.
• Failure to furnish balance SD cancels contract and triggers legal steps.
• Bad work compensation under Clause 17: 1% of estimate per day up to 10 days, plus risk-and-cost rectification.

Submission and documentation pass/fail traps

Physical originals by 11:00 AM on bid-end day, mandatory online EMD/docs, site-visit sign-off, and no-deviation rule create easy disqualification paths.

• Incomplete tenders liable to summary rejection.
• EMD not in prescribed form within stipulated period → rejection.
• Additional conditions forbid assignment/subletting in any manner.

Template mismatch / scope ambiguity execution risk

Security-services boilerplate in Additional Conditions plus missing itemised Schedule-B and dual scope wording raise claim and interpretation risk.

• Contractor must examine site; no claims for local conditions entertained.
• Specifications/drawings stated as indicative/for guidance in Additional Conditions, yet deviations from tender conditions are rejected — inconsistent drafting.

Inviting authority

Chief Officer, Chalisgaon Municipal Council, Chalisgaon, Dist. Jalgaon — Shri. Hanmant Bangar.

• NIT reference series: न.प./बांध./जा.क्र./ ... /२०२६ dated 25/08/2026.
• Digitally signed on portal copy by Devendra Ashok Shinde (24/08/2026).

Phone, fax and email

Phone (02589) 223416; fax 02589-223397; email [email protected].

• Same phone number is given for e-tender/digital certificate difficulties.

Portal and physical submission

E-tender portal https://mahatenders.gov.in; physical originals to be submitted in person (Council/Chief Officer process) by 03/09/2026 11:00 AM.

• Documents do not print a separate street address block beyond Chalisgaon Municipal Council, Chalisgaon, Dist. Jalgaon.
• Tender opening may be attended by tenderers or authorised representatives if present.