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Generated 13 Aug 2026, 11:20 am

Himachal

Technical BO

AI Deep Dive

Balance Work for Construction of By-Pass Road

Balance work for the construction of by Pass road

PWD · Manali, Himachal Pradesh2026_PWD_141014_1

Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.

Published

13 Aug 2026

Closes

19 Aug 2026

Estimated value

₹1.8 Cr

EMD

₹3.6 L

Key dates

All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.

Bid submission deadline

Calendar date for online bid submission is left blank in the NIT/e-tendering forms; only the clock time 10:30 AM is printed.

HPPWD-6 e-tendering instructions: 'The bids will be submitted up to 10:30 AM on __________.' (date blank).
Offline-style NIT text still shows receipt by 11.00 AM on a blank date; e-tendering procedure prevails for online submission.
Original EMD (and tender-fee DD) must reach the office of the Executive Engineer inviting bids before opening of the technical/financial part, else the bid is non-responsive.

Bid opening

Opening calendar date is blank; e-tendering text states opening at 11:00 AM (date to be filled by EE).

E-tendering HPPWD-6: bid shall be opened at 11:00 AM on a blank date.
Offline NIT wording separately says opening same day at 11.30 AM — see contradictions.
On opening date contractors can login and see the bid opening process on the portal.

Bid validity

30 days from last date of receipt where only financial bids are invited; otherwise 75 days from last day of receipt of technical bid.

Withdrawal or unacceptable modification before validity/LOA attracts forfeiture of 50% earnest money and bar from re-tendering of the work.
Tender Form HP.PWD-7/8 leaves the filled validity period blank for the bidder to complete as applicable.

Completion period and start

Time allowed for execution is 6 months from the date of start in Schedule F (or first handing over of site, whichever is later).

NIT table Period of Completion: 6 Months; Schedule F repeats 'Time allowed for execution 6 Months'.
Number of days from LOA for reckoning date of start is left blank in Schedule F Clause 5.
Contractor must start within fifteen days of award; failure forfeits EMD and may debar from re-tendering.
Successful contractor must sign the contract within 15 days from the stipulated date of start.
No pre-bid meeting or clarification deadline is stated in the tender documents.

Publication / document issue dates

No filled publication, sale or application dates appear in the bid book; Tendernotice_1.pdf only carries a digital signature timestamp of 12 Aug 2026.

Tendernotice_1.pdf is a one-page digitally signed notice: 'Digitally signed by Akash Sood Date: 2026.08.12 09:40:01 IST'.
NIT application/issue blanks (para 5) and HPPWD-7/8 upload/open blanks are unfilled.

Financials

Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.

Estimated cost / tender value

Estimated cost put to tender is Rs 1,81,44,787/- (BOQ total Rs 1,81,44,787.71).

NIT 1.1 and Schedule E state Rs 18144787/- as rough guide / estimated cost.
Percentage BoQ grand total in figures: 18144787.71.
Bidding mode is Percentage Rate (Excess/Less/At Par on BoQ).

Earnest money (EMD)

EMD is Rs 3,62,900/- pledged in favour of Executive Engineer, HP PWD Manali at Katrain.

Acceptable forms: Treasury Challan / Deposit at Call Receipt / FDR / Bank Guarantee of any Scheduled Bank.
50% of EMD or Rs 20 lakh, whichever is less, in the prescribed shapes above; balance may be Bank Guarantee valid 6 months or more from last date of receipt of tenders.
Original EMD must be deposited in the EE’s office within the bid submission/opening window; scanned instrument is uploaded online.
EMD BG prescribed form is printed at p.118.
Withdrawal before validity/LOA: 50% EMD forfeiture; failure to furnish PG or commence work: full EMD forfeiture as applicable.

Tender document fee

Cost of tender form is Rs 5,000/- to be deposited as Demand Draft and uploaded as PDF; original DD submitted before bid opening.

NIT table and Schedule E both state Cost of tender form / Cost of Tender form: Rs 5000/-.
Online procedure: cost of tender as Demand Draft uploaded as pdf (para 24.1).

Performance guarantee and security deposit

For tendered amount Rs 100 lac and above: Performance Guarantee 5% of tendered amount; Security Deposit 2.5% recovered from bills.

This work’s estimated cost is above Rs 100 lac, so 5% PG applies.
HPPWD-6: successful bidder shall submit PG of 5% within 15 days of LOA, extendable max 7 days by Engineer-in-Charge on written request (see also Schedule F which says 'Before award of work' — listed under contradictions).
PG forms: Deposit at Call (if < Rs 1,00,000), Government Securities, FDR or Guarantee Bonds of scheduled bank/SBI in prescribed Format-I or II (pp.119-120).
PG validity: Format-I — stipulated completion + minimum 60 days; Format-II — stipulated completion + minimum 6 months; extend if time enlarged; returned after completion certificate (no interest).
Security Deposit 2.5% for tendered value Rs 100 lac and above, collected from running and final bills; may be released against BG once accumulations reach minimum Rs 5 lacs (each BG except last ≥ Rs 5 lacs).
Failure to deposit PG within allowed period: EMD forfeited automatically without notice.

Taxes and payment terms

Quoted rates are inclusive of GST and Labour Cess etc.; statutory GST and Income Tax are deducted from bills; interim payments under Clause 7 with threshold left blank in Schedule F.

Contractor bears GST, Labour Cess and taxes on inputs; quote inclusive of all tax components.
GST component on supply of service varied if different from rate on last date of receipt of tender (including extensions).
GST (SGST+CGST) deducted at source as notified; Income Tax deducted from running bills.
Clause 7A applicability and Clause 10B(ii) mobilisation advance left as Yes/No blanks in Schedule F.
Clause 10CC price escalation applies only if stipulated completion exceeds 18 months — this work is 6 months, so 10CC not attracted on that basis; Clause 10CA Applicable/Not Applicable also left unstruck.
Computerized measurements and contractor-prepared bills under Clauses 6 and 7 (GCC).

Eligibility

Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.

Who may bid

Open e-tenders from approved and eligible HPPWD contractors of appropriate class; enlistment must be valid on last date of bid submission.

Invited by Executive Engineer, HP PWD Manali at Katrain on behalf of Governor of Himachal Pradesh.
If bid opening date is extended, enlistment must be valid on the original opening date (e-tendering para 4).
Those not registered in HPPWD must get registered beforehand.
Near-relative bar in the awarding circle (SE to JE grades / Divisional Accountant) and 2-year post-retirement bar for gazetted engineers without prior HP Govt permission.

Similar work / work-done criteria

For works above Rs 100 lac / amount put to tender more than Rs 50 lac: minimum one similar work ≥ 40% of estimated cost, or one Civil Engineering work ≥ 80%, in last five years without LD/compensation.

Values of executed works indexed at simple 5% per annum from completion to last date of receipt of application for tender.
Estimated cost Rs 1,81,44,787 ⇒ similar-work threshold ≈ Rs 72,57,915 (40%); civil-work threshold ≈ Rs 1,45,15,830 (80%).
Affidavit required that eligible similar work was not executed on back-to-back basis; violation → forever debarment from HPPWD tendering and possible forfeiture of EMD/PG before start.
Separate JV-section criterion 1.1A(b) (half estimated cost similar / full estimated cost civil) is under JV rules applicable only for tendered amount Rs 500 lac and above — not this tender.

Bidding capacity and financials

For amount put to tender more than Rs 50 lac, assessed available bid capacity (A×N×M − B) must be ≥ total bid value; N=0.5 for 6-month completion; M=2.

A = max value of civil engineering works executed in any one year of last five years, updated at 8% per year to bid-year price level (completed + in progress), with CA certificate.
B = current-price value of existing commitments/ongoing works to be completed during this contract’s completion period; statements countersigned by EE or equivalent.
Sub-contractor experience/resources not counted except as expressly allowed in 1.1A.
Each bidder must produce PAN, affidavit that bid information is correct, and other certificates on demand.
Disqualification for false representations, poor performance record, or prior unreasonable high/low bid without justification (1.7).

Registrations, resources and LOA conditions

Valid GST registration (with up-to-date returns as per NIT), digital signature, required plant/machinery proof, and technical representative deployment are required; LOA only after labour/EPFO/ESIC/BOCW/PF proofs with PG.

Upload GST registration (HPPWD-6 list / Rules 24.4).
Proof of machinery, T&P shown in Schedule F at tender time (Rule 22); key equipment owned/leased/hired and technical personnel as per GCC (1.2 B(b)).
For works up to Rs 200 lac: one Diploma Engineer (Civil/Electrical) Principal Technical Representative with 2 years experience; recovery Rs 20,000/month if not deployed (Clause 32 table).
LOA issued to L1 only on receipt of Labour license, EPFO, ESIC, BOCW Welfare Board and PF Nos. or proof of applying, along with PG.
EPF registration proof within one month of award (Rule 22A).
Contractor supposed to have seen the site before tendering.

Joint venture / consortium

JV conditions apply only for tendered amount Rs 500 lac and above; this tender (~Rs 181.45 lac) is below that threshold, so JV route is not opened by the printed condition.

Where applicable: max 3 partners including lead; registered JV agreement; lead ≥50% and others ≥25% of turnover/work-done criteria; joint and several liability; Annexure-I mandatory provisions (pp.140-141).
Blacklisting risk if JV interest is pledged/sold in breach of Annexure-I.

Scope of work

What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.

Work title and location

Balance work for construction of By-Pass road from NH-03 (Saba Restaurant) to Club House Manali, chainage 0/00 to 1/800.

Sub-head: Metalling and Tarring, W-metal beam, U and V-shape drain and road furniture etc.
Administrative hierarchy: Zone (MZ) HPPWD Mandi; 6th Circle HPPWD Kullu; Manali Division HP PWD at Katrain; Sub Division HPPWD Manali.
Percentage-rate civil works contract under HPPWD GCC Form 7/8.

Principal BOQ deliverables and quantities

Road crust, bituminous surfacing, drains, crash barrier, RCC pipe and road furniture as percentage BoQ items totaling about Rs 1.81 Cr (ex-GST).

Earthwork excavation for road structures: 50.23 cum.
GSB: 1376.6 cum; WMM: 1314.02 cum.
Primer coat SS-1: 8343 sqm; tack coat RS-1: 16686 sqm.
Bituminous macadam: 417.15 cum; 30 mm BC with VG-10 @ 5.5%: 250.29 cum.
Hill-side V-shape drain 0.45×0.25 m: 1000 m; W-metal beam crash barrier: 200 m.
900 mm RCC NP heavy-duty pipe; PCC/RCC open foundation and superstructure items; HYSD reinforcement 854.7 kg.
Road furniture: direction/place boards (3), cautionary/mandatory signs (20), cat eyes (200), 200 m stones (7), km stones (3), thermoplastic marking, delineators (as in BoQ).
Rates exclude GST but include octroi, royalty, malkana, toll and other Govt taxes as item wordings state.

Standards, completion and exclusions

Execute to HPPWD/CPWD/MORT&H/MORD/BIS specifications within 6 months; site may be handed over in parts; no claim for partial site availability.

Schedule F Clause 11: Specifications — HPPWD/CPWD/MORT&H/MORD/BIS.
Preferred makes list for civil/PH materials and bitumen products (IOC/HPCL/BP collaboration) printed in schedules.
Financial milestones if physical milestones not filled: 1/8, 3/8, 3/4, full work with 1% tender value withheld per missed milestone.
Site available or in parts as Schedule F; contractor schedules accordingly — no claim for gradual handover (NIT para 34 / Rule 27).
Department may accept tender in full or part; contractor must tender for all component parts.

Required documents & submission

The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.

Submission mode and portal

Online e-tender on http://hptenders.gov.in with valid digital signature; mandatory originals of tender-fee DD and EMD before technical/financial opening.

Upload documents in JPG/PDF; BoQ in XLS format only (do not modify template).
Blank cells in BoQ treated as rate ‘0’.
Revised bids may be resubmitted any number of times before last submission time.
Financial bid of only eligible agencies opened after check of scanned docs and hard copies received subsequently.
Original DD (cost of bid) and original EMD by registered post or hand to office of authority inviting tender on any date before opening time — failure makes tender non-responsive.
Original EMD also required in EE’s office within period of bid submission for bid to be opened.
Offline sealed-envelope wording still appears in NIT paras 6(ii)–7 but e-tendering instructions and Rules 23–25 govern online process.

Signing and attestation

Upload filled HP.PWD Form 7/8; affidavits and JV PoA (if ever applicable) notarized; contractor signature with full address on NIT conditions page.

Tender documents to be signed for all components; successful bidder signs contract (NIT + Form 7/8) within 15 days of stipulated start.
Integrity Pact form is printed (pp.75-81) as part of GCC book.
Percentage rates in decimal coinage; amounts rounded to full rupees.

Corrigendum analysis

Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.

The AI found nothing to report for this question.

Contradictions

Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.

Performance Guarantee submission timeline

HPPWD-6 requires PG within 15 days of LOA (extendable 7 days), while Schedule F Clause 1 says submission 'Before award of work'.

NIT para 7 defers to 'period as indicated in Schedule F', but Schedule F is filled as 'Before award of work' rather than a day count.
Bidder should clarify with EE which clock starts LOA issuance versus award, and whether the 15+7 day window still applies.
Practical impact: LOA itself is withheld until PG and labour/EPFO etc. are received (HPPWD-6 para 15), which aligns more with 'before award' than post-LOA 15 days.

Bid submission and opening clock times

E-tendering instructions use 10:30 AM submission / 11:00 AM opening; offline NIT text uses 11:00 AM receipt / 11:30 AM opening — calendar dates blank in both.

For e-procurement, HPPWD-6 e-tendering times and the portal clock should be followed; offline envelope timings look like unstruck standard form residue.
Portal listing outside these PDFs may hold the operative calendar dates (not printed in the bid book).

Estimated cost rupees vs paise

NIT/Schedule E state Rs 18144787/- while BoQ total is Rs 18144787.71.

Difference is 71 paise only; percentage quoting uses the BoQ template total. Immaterial to eligibility thresholds at whole-rupee level.

Online e-tender vs residual sealed-envelope instructions

Document simultaneously mandates hptenders.gov.in e-upload and describes physical dual-envelope tender/EMD submission.

Operative process for this package is e-tendering (digital signature, XLS BoQ, scanned uploads) plus physical originals of fee DD and EMD only.
Following only the sealed-envelope narrative without portal upload would not produce a valid e-bid.

Work-done percentage criteria in JV section vs main NIT

Main NIT/26.2.b uses 40% similar or 80% civil; JV qualification 1.1A(b) uses half estimated cost similar or full estimated cost civil — but JV clause itself applies only at Rs 500 lac+.

For this ~Rs 181.45 lac tender, apply 26.2.b / NIT 1.2.1 (40%/80%).
Do not use the half/full criteria unless tendered amount meets the Rs 500 lac JV threshold.

Pre-bid queries

Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.

Confirm operative bid submission and opening date-time

Ask EE/portal to confirm calendar dates and whether 10:30/11:00 (e-tender) or 11:00/11:30 (offline NIT text) apply, and the deadline for physical EMD/DD.

All date fields in the PDF NIT table and Form 7/8 are blank; only signature date 12.08.2026 appears on Tendernotice_1.pdf.
Material to bid/no-bid given the short advertised window typical of HP e-tenders.

PG / LOA sequencing and Accepting Authority

Clarify whether PG and statutory registrations must be in hand before LOA ('Before award of work') and who is Accepting Authority (blank in Schedule F).

Affects cash-flow timing for 5% PG on ~Rs 1.81 Cr+ bid and ability to meet LOA conditions without automatic EMD forfeiture.

Balance-work site conditions and scope boundaries

Request as-built/status of already-completed portions, free issue materials if any, and whether encumbrances/traffic management on NH-03–Club House corridor are on contractor or department.

Title is 'Balance work'; Schedule F site-handover parts A/B/C are blank.
NIT bars claims for partial site — bidders need clarity on available stretches and existing crust condition before pricing percentage.

Price adjustment and mobilisation advance applicability

Seek confirmation that Clause 10CA/10CC and Clause 10B(ii) mobilisation advance are Not Applicable as left unstruck/blank for this 6-month road work.

Material to risk pricing of bitumen, cement, steel and diesel over a Manali hill-road season.

Risks

Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.

Delay compensation and milestone withholds

Compensation for delay up to 1% per month (per day basis) capped at 10% of accepted tendered value; plus 1% tender value withheld per missed financial milestone.

Authority for fixing compensation under Clause 2: Superintending Engineer.
Compensation may still be levied at final justified extended date even if not decided during progress.
Extension of time is the remedy under covered delay events — 'no damages' to contractor (Clause 5.3 theme).

Tight 6-month hill-road completion and partial site risk

6 months for ~1.8 km balance metalling/tarring and furniture at Manali; department may hand over site in parts with no contractor claim.

Start within 15 days of award or EMD forfeiture/debar from retender.
Weather, traffic on NH-03 approaches, and 'balance work' unknowns amplify programme risk.
Must field required plant (HMP/paver/rollers etc. per machinery schedules) and Diploma engineer technical representative.

Security cash lock-up and defect liability

5% PG plus 2.5% SD on a >Rs 100 lac contract; SD retained through 12-month defect liability on road works (half may release at 6 months at EIC discretion).

PG validity must cover completion + 60 days (Format I) or + 6 months (Format II).
Failure to furnish PG → automatic EMD forfeiture; failure to commence after acceptance → PG absolute forfeiture language in Form 7/8.
All compensations recoverable from SD/PG; additional security if SD reduced.

Tax-inclusive pricing and limited escalation

Rates must include GST/Labour Cess and input taxes; 10CC only if completion >18 months — unlikely relief on 6-month job; 10CA left unconfirmed.

Bitumen/steel/cement/diesel volatility sits largely with contractor if 10CA marked Not Applicable.
GST TDS and IT TDS reduce running-bill cash.

Forfeiture, debarment and one-sided rejection rights

Department may reject any bid without reasons; conditional rebates rejected; multiple forfeiture/debar triggers on withdrawal, non-start, back-to-back works, or false credentials.

50% EMD forfeiture on pre-validity withdrawal; full EMD on non-start/refusal by L1; bar from retendering.
Back-to-back similar-work violation → forever debarment from HPPWD tendering.
Integrity Pact breach can trigger suspension/other remedies and pact prevails over tender on covered matters.

Contacts

The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.

Tender inviting / Engineer-in-Charge office

Executive Engineer, HP PWD Division Manali at Katrain invites and administers the tender on behalf of the Governor of Himachal Pradesh.

Zone: (MZ) HPPWD Mandi; Circle: 6th Circle HPPWD Kullu; Division: Manali Division HP PWD at Katrain; Sub-Division: HPPWD Manali.
Bid documents may be seen in EE office on working days 11:00 AM–04:00 PM except Sundays and public holidays.
No telephone, mobile or email address is printed in the supplied tender PDFs/BoQ.
Physical originals of tender-fee DD and EMD: office of the authority inviting tender (EE Manali at Katrain) by hand or registered post before bid opening.

Higher authorities named in schedules

Superintending Engineer is authority for Clause 2 compensation, extensions, milestone rescheduling and related decisions; Accepting Authority field is blank.

Engineer-in-Charge designation: Executive Engineer (Schedule F definitions).
E-procurement portal referenced: http://hptenders.gov.in.