Publication
14 July 2026.
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UPS
Gail India Limited · East Godavari, Andhra Pradesh9603360
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
14 Jul 2026
4 Aug 2026
₹42.4 L
₹98,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
14 July 2026.
Clarification requests are due no later than 20 July 2026 (two days before the scheduled pre-bid meeting). The pre-bid meeting is on 22 July 2026 at 15:00 hours by MS Teams.
Bid submission closes on 04 August 2026 at 13:00; bid opening is on 04 August 2026 at 13:30.
90 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The exact estimated cost is not disclosed; the approving note states only that it is less than INR 1 crore.
INR 98,000. Acceptable forms are demand draft, banker’s cheque, insurance surety bond, fixed deposit receipt, online banking transaction, receipt/letter of credit, or bank guarantee/e-BG; surety bond is also expressly accepted by GeM. BG and FDR validity must extend at least two months beyond bid validity; DD/banker’s cheque must be valid three months. Exempt bidders must submit Form F-2A.
The successful bidder must furnish 5% of total basic order/contract value, exclusive of taxes and duties, within 30 days of FOA/award. GeM specifies an ePBG duration of 20 months. Permitted instruments include DD/banker’s cheque, insurance surety bond, FDR, online transfer, BG/e-BG or letter of credit; an FDR must remain valid at least three months beyond warranty/defect-liability period.
Milestone payment is 70% after receipt and acceptance of all materials, 20% after successful installation and commissioning of all new battery banks, and 10% after complete pickup of buyback batteries. The GeM bid states payment within 30 days of CRAC and online bill submission. Net payment is reduced by the quoted buyback value.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Unless eligible for startup relaxation, the bidder must have successfully executed/completed at least two single orders in the preceding seven years, each covering supply, installation, testing and commissioning of a KPL-type Ni-Cd battery bank of at least 200 AH and nominal voltage at least 110 V.
Submit the complete PO with specifications/SOR/SOW plus completion/execution certificate showing PO reference, actual completed value, completion date and issuer address, and correlating supply/installation/commissioning; alternatively submit the detailed PO/contract showing capacity together with invoice/delivery challan/GRV/payment-receipt evidence. New references cannot be introduced after bid submission.
The bidder must be the manufacturer or an authorized dealer/distributor/stockist/channel partner/reseller of the quoted Ni-Cd batteries. A manufacturer must prove manufacturer status by company registration/ISO or another statutory document. A channel bidder must provide valid direct OEM authorization, the OEM’s manufacturer-status document, and OEM warranty confirmation.
No turnover, net-worth or working-capital qualification applies.
Prior experience is waived only for DPIIT-recognized startups meeting the tender’s quality/technical specifications and registered in the stated domains: Non-Renewable Energy/Others, Green Technology/Others, or Others/Industrial-Energy. The recognition/domain evidence must be CA-certified and notarized.
A non-consortium bidder may rely only on a foreign supporting company holding more than 50% of the bidder’s paid-up capital, or vice versa. The supporter must independently meet technical BEC. The bid must include the prescribed agreement, guarantee, company-secretary certificate and supporting-company PBG undertaking; the supporting company provides an additional PBG equal to 50% of the bidder’s PBG. Financial BEC, if any, must be met by the bidder itself.
Consortium bids are not permitted. Each bidder may submit only one bid; multiple participation disqualifies all affected bids. Common control, subsidy/financial stake, representative, information access or other conflicts of interest also cause disqualification.
The bidder must not be ineligible for corrupt/fraudulent/collusive/coercive practices; on GAIL/PMC holiday for poor performance or corrupt practices; banned/blacklisted by a Government department or PSU; or on GAIL/MoPNG’s banning list. Status changes before award must be promptly disclosed.
A bidder from a country sharing a land border with India, and any bidder having specified technology-transfer arrangements with such an entity, must hold valid Competent Authority registration at bid submission and acceptance. Form I-A is mandatory; Form I-B and registration evidence apply when relevant.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply, installation, testing and commissioning of new 200-AH KPL200P low-discharge pocket-plate Ni-Cd battery banks for existing UPS/charger systems, including racks, electrolyte, inter-cell connectors, accessories, manuals, packing, transport, loading/unloading, PDI, site commissioning and compulsory buyback/disposal of old batteries.
SCC specifies four banks: Tatipaka—200 AH x 180 cells for 2 x 5 KVA UPS; Kesanapalli—200 AH x 140 cells for 2 x 5 KVA UPS; Kesanapalli—200 AH x 40 cells for 48 V charger; Rajahmundry—200 AH x 90 cells for 2 x 3 KVA UPS. Sites are in East Godavari and Konaseema districts, Andhra Pradesh.
Complete supply, installation, commissioning and pickup of old buyback batteries within five months of PO/LOA. New batteries carry standard OEM warranty, minimum 12 months from commissioning. Old systems must be bought back within one month after successful installation.
Batteries must comply with latest IEC 60623/IS 10918 and the listed minimum BS, ANSI, IEC 60896, IEEE and IS 2500/8320 standards; be brand-new, non-prototype and suitable for humid/corrosive gas-plant duty. Cells ship dry/discharged with separately packed electrolyte. Type-test reports for identical/similar equipment must be no more than five years old at technical bid opening; otherwise tests are repeated at vendor cost without delivery impact.
Vendor bears dismantling, handling, transport and lawful disposal of 166-cell Ni-Cd KPL158P (2011) at Tatipaka and 54-cell VRLA (2018) at Rajahmundry, and must submit disposal/channelisation certification from an authorized collection centre, registered dismantler/recycler/refurbisher, or OEM take-back route.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only through the GeM portal as a two-packet bid: Part I techno-commercial/unpriced and Part II price bid/SOR. No manual, hard-copy or email bid is accepted, except the specifically required original security/POA documents.
Every bid page must be signed by the authorized signatory holding POA. The bid is to be typed/written in indelible ink, with corrections initialled; non-English material requires an English translation authenticated by the Indian Chamber of Commerce.
Upload scans with Part I. Send original EMD/bid security (or declaration, as applicable), POA and any other expressly required original in a sealed envelope superscribed with tender number/title to Senior Manager/Manager (C&P), GAIL Bhavan, A V Apparao Road, East Godavari, Rajahmundry-533103. The text gives two inconsistent seven-day triggers; obtain written confirmation before relying on either.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM states total quantity 5 and the SOR has three site line items with quantities 2, 2 and 1, while SCC repeatedly specifies four distinct banks with 180, 140, 40 and 90 cells. The SOR line descriptions also use the generic material text ‘200AH, 90 CELLS’ even for Tatipaka and Kesanapalli. The more detailed SCC technical schedule should govern technical configuration, but the commercial quantity/unit mapping is unresolved and requires written clarification before pricing.
The SOR says both old buyback batteries are kept at Vadisaleru Stores, whereas the SCC requires pickup from Tatipaka and Rajahmundry after installation. The SCC is the more specific execution document, but logistics and tax/invoice assumptions should be confirmed in writing.
ITB gives both ‘within 7 days from Bid Due Date’ and ‘within 7 days from un-priced bid opening’ for the same originals. With current dates these triggers differ by 30 minutes. Neither is explicitly stated to override the other; use the earlier deadline unless GAIL confirms otherwise.
GCC says supply payment within 15 days unless SCC states otherwise; GeM states 30 days from CRAC and online bills; SCC replaces a single supply payment with 70/20/10 milestones but gives no processing time per milestone. SCC governs the milestone split, while GeM’s 30-day timeline is the only bid-specific processing period; bidders should confirm its application to all three milestones.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask GAIL to issue a corrected item-wise BOQ mapping the GeM quantities 2+2+1 to the SCC’s four banks (180/140/40/90 cells), including whether each GeM ‘EA’ represents a bank, UPS set, or another unit, and whether the generic ‘90 cells’ material description is to be ignored.
Ask whether the two old banks must be collected from Vadisaleru Stores or separately from Tatipaka and Rajahmundry, and which location drives loading, freight, GST invoice and hazardous/e-waste logistics.
Ask GAIL to state one exact receipt deadline for original EMD/POA because ITB alternately measures seven days from bid due date and from unpriced-bid opening.
Ask whether the 30-day GeM payment timeline applies separately to the SCC’s 70%, 20% and 10% milestones, what documents trigger each milestone, and whether the buyback value is netted entirely from the first invoice or proportionately.
Ask for joint-site-visit dates and approved battery-room layouts, rack envelope/load limits, existing charger voltage/current characteristics and cable/terminal interface data before price freeze; the tender leaves rack dimensions, mounting and cells-per-stand to post-visit manufacturer recommendations while requiring firm fixed pricing.
Ask GAIL to define objective equivalence criteria and whether prior approval is required for a make other than HBL/AMCO SAFT, to avoid rejection after bid submission.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The unresolved bank-count/configuration and buyback-location conflicts can materially distort cell count, rack/electrolyte cost, installation effort and freight. Do not price without a written BOQ clarification.
For this supply-plus-services order, delayed supply or services attracts 0.5% per week or part, capped at 5% of total order value; total PRS cannot exceed 5%. Repetitive HSE violations may additionally attract fines up to 2% of contract value, with work stoppage at no cost/time impact to GAIL.
CPS is 5% of basic contract value and first payment is blocked until it is furnished. Late CPS may terminate the contract; any discretionary extra 30 days carries SBI one-year MCLR plus 4% p.a. penal interest. A further 10% payment remains withheld until buyback pickup is complete.
The five-month period includes supply, PDI, installation, commissioning and old-battery pickup. PDI requires three weeks’ advance notice, and failed/old type tests must be repeated at vendor cost without delivery extension, compressing manufacturing and site windows.
Prices remain firm for the entire contract and must include packing, transport, installation, commissioning, tools/chargers and e-waste handling. Net payment deducts the buyback quote, while GAIL raises a separate offline GST invoice; bidder bears disposal compliance and should price metal-value volatility, handling and GST cash flow.
During contract currency, if the supplier/OEM/agent offers identical goods to another qualifying buyer at a lower price, the GAIL price automatically reduces and the supplier must certify no lower sale with each bill.
The GeM bid disables both arbitration and mediation, increasing court-litigation exposure for disputes.
GAIL may increase or decrease award quantity by up to 25% at placement and may increase contracted quantity by up to 25% during the contract at contracted rates, with only formula-based additional delivery time.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ramar E, Manager (C&P), GAIL (India) Limited, Rajahmundry. Phone 0883-2400720/721, extension 1382; email [email protected].
Senior Manager (C&P)/Manager (C&P), GAIL (India) Limited, GAIL Bhavan, A V Apparao Road, East Godavari, Rajahmundry-533103 (A.P.); emails [email protected] and [email protected]. This is the address for physical originals.
Ramar E, Manager (C&P), and Sunil Kumar Kasturi, Senior Manager (C&P). Phone 0883-2400720/721, extensions 1382/1380; emails [email protected] and [email protected].
Murali Krishna P, Chief Manager (O&M-NG P/L), GAIL Rajahmundry; mobile 9989048822.
HOD grievance email: [email protected]; buyer email: [email protected].