Issue / publication
Tender documents were made available from 15 July 2026 at 1800 hrs (MSK).
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TENDER FOR SMM
Embassy of India, Moscow · Moscow2026_MEA_845005_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
16 Jul 2026
30 Jul 2026
₹40 L
₹1.5 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender documents were made available from 15 July 2026 at 1800 hrs (MSK).
Pre-bid meeting: 21 July 2026 at 1130 hrs (MSK), P&I Wing, Embassy of India, Moscow; queries for that meeting were due by email by 1700 hrs on 17 July 2026.
Use the conservative deadline of 30 July 2026 at 1600 hrs (MSK), stated in the specific receipt clause.
Technical bids are scheduled to open on 31 July 2026 at 1100 hrs (MSK); financial bid opening will be notified later only for technically qualified bidders.
Bids must remain valid for 180 days from the last date of bid submission.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
A Bank Guarantee of 150,000 Rubles is stated, and Annexure I requires an undertaking accepting submission of a Performance Guarantee.
Quote annual rates inclusive of applicable taxes in Rubles using Annexure II; evaluation is on the total Ruble amount, while per-unit rates are for reference only.
Payment is by bank transfer monthly at each month-end after satisfactory completion of work; no advance is payable.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
The bidder must be based in the Russian Federation and be a registered firm/entity legally authorized and competent for the stated scope.
At least three years' experience is required in social media management and analysis, working with local Ministries/Departments or reputable private organizations.
The firm must not be blacklisted by any Government Department, and no criminal case may be registered against the firm, owner, or partners anywhere in Russia.
Only bidders meeting every minimum eligibility condition and submitting all Annexure I documents proceed to a technical presentation; the minimum qualifying score is 60/100.
Conditional tenders are rejected, and canvassing or lobbying automatically disqualifies the bid and company.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Provide English- and Russian-language content generation and social-media management for the Embassy of India, Moscow, and forward bilingual content to the Embassy's already assigned website vendor for updating.
Minimum output includes 3 posts/day; 1 annual content plan; 12 monthly calendars; 4 quarterly reviews; 4-6 special campaigns/year; and adaptation of 30 Embassy-provided English items/month.
Provide 12 monthly analytics reports, daily/ongoing website content, event photography and bilingual posts using the agency's resources, and daily monitoring/community management as directed.
Initial term is one year; it may be renewed year-to-year for up to two years on the same rates, terms and conditions, subject to satisfactory performance and mutual consent.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit physical sealed bids only: Envelope A — Technical Bid and Envelope B — Financial Bid, each separately sealed, inside one outer envelope marked 'Annual Contract for providing social media management-related services'.
Forward the bid under the bidder's original memo/letterhead with complete postal and email address; Annexure II must bear tenderer signature(s), name, designation, date and seal.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The detailed receipt clause says 1600 hrs on 30 July 2026, while the cover and schedule say 1630 hrs. With no corrigendum, bidders should use the earlier 1600 hrs deadline and seek written confirmation.
The invitation says all bids open simultaneously at 1630 hrs on 31 July, but the cover, schedule and two-bid clauses say only technical bids open at 1100 hrs and financial opening is later. The repeated detailed two-bid provisions prevail: technical opening at 1100 hrs; financial opening later for qualifiers.
The schedule gives 22 July 2026; the generic clause says no later than seven days before the 31 July opening (which implies 24 July); and the pre-bid clause requires meeting queries by 1700 hrs on 17 July. Use 17 July for pre-bid-meeting queries and 22 July as the conservative general clarification cut-off, while seeking confirmation.
The eligibility clause allows work orders or completion certificates, but mandatory Annexure I asks for contract awards along with satisfactory-performance certificates. To avoid rejection, submit both award/work-order copies and satisfactory completion/performance certificates.
The Standard Conditions allow buyer termination where force-majeure delay is 'not more than' one month, while the Special Conditions allow either party to terminate only when impossibility lasts more than one month. The later, specific Part IV force-majeure clause should prevail, but written clarification is advisable.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether bid receipt closes at 1600 or 1630 hrs on 30 July 2026, and confirm that only technical bids open at 1100 hrs on 31 July rather than all bids at 1630 hrs.
Please confirm whether this is bid security or post-award performance security and issue the required form, beneficiary wording, eligible issuing banks, submission stage, validity/claim period, forfeiture triggers, and release timeline.
Please confirm whether special-occasion photographers/videographers are included in the annual lump sum or paid additionally, and provide a pricing line/unit and expected deployment assumptions because Annexure II has no dedicated row.
Please confirm whether 'up to maximum of two years' means two additional renewal years, whether the bidder must hold the same rates throughout, and define monthly acceptance criteria and the payment due period after satisfactory completion.
Please specify arbitration rules/statute, seat, venue, language, number and appointment of arbitrators, and courts with jurisdiction; the present clause only cross-refers to Indian governing law.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The Embassy may withhold outstanding dues until completion and deduct liquidated damages of 0.5% of the contract price of delayed/undelivered services per week or part-week, capped at 10% of the value of service.
Either party may terminate without reason on 60 days' notice, but the seller must finish ongoing work despite notice or risk forfeiture of security deposit/bank guarantee; buyer also has broad termination grounds.
There is no advance; monthly payment follows undefined 'satisfactory completion' and is also tied to providing the succeeding month's Action Plan, with no stated payment due days or deemed-acceptance mechanism.
The service combines immediate bilingual publishing, at least three posts daily, 24x7 crisis support, weekend/holiday availability, daily monitoring, event coverage and open-ended new initiatives, creating staffing and surge risk.
Renewal can extend year-to-year at the same rates, terms and conditions, exposing the bidder to inflation/currency risk; special photographers/videographers are 'on payment basis' without a dedicated Annexure II price line.
Prices include all IP-rights costs; the seller indemnifies the buyer against third-party infringement claims and cannot assign or subcontract any part of the contract.
The RFP carries no financial commitment and may be varied or withdrawn at any stage; the contract applies Indian law but provides no workable arbitration procedure beyond a cross-reference to the governing-law paragraph.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Embassy of India, Moscow; Siddhartha Kumar Baraily, First Secretary (P&I) & Head of Chancery.
Mr. Avinash Kumar Singh, AA (P&I), is the named contact and Tender Opening Officer.
Address bids to Mr. Siddhartha Kumar Baraily, HOC, Embassy of India, Moscow, 6-8 Vorontsovo Polye, Moscow, Russia 105064.