Publication
Tender dated 07.09.2026; the signed NIT is dated 07 Sep 2026 and online queries opened at 18:30 hrs.
Loading
Loading…
Loading…
SUPPLY OF BOILER AND COOLING TOWER CHEMICALS ON DOOR DELIVERY BASIS AT HBL PLANT SUGAULI, EAST CHAMPARAN AND LAURIYA, WEST CHAMPARAN, BIHAR
HPCL Biofuels Limited · Sugauli and Lauriya, Bihar2026_HPCLB_290096_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
7 Sept 2026
23 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender dated 07.09.2026; the signed NIT is dated 07 Sep 2026 and online queries opened at 18:30 hrs.
22.09.2026 at 1500 hrs through the online query mode.
23.09.2026 at 1500 hrs (3:00 PM IST).
24.09.2026 at 1500 hrs (3:00 PM IST).
120 days from opening of the unpriced bid under Clause 8.0; the document contains conflicting due-date wording that should be clarified.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated tender value or tender document fee amount is stated in the available tender documents.
EMD is not applicable; therefore no bid-security amount, form, validity, claim period, or physical original applies to this tender.
Successful bidder must furnish 2% of Purchase Order value, by demand draft from a scheduled non-cooperative bank payable at Patna or by NEFT/RTGS/IMPS. It is refundable interest-free within three months after total supplies if no defects are observed.
The Special Terms specify only 2% SD, but the GTC inconsistently requires performance security of both 10% and 5%. Because Special Terms supersede GTC, 2% SD is the stated tender-specific requirement; obtain written confirmation that no separate PBG/ISB is required.
Payment is by NEFT within 30 days of receipt of HBL-certified bills at the relevant plant and only after supply. GTC describes 75% within 7 days of receipt and balance 25% after verification within 15 days, capped at 30 days overall.
Quote firm basic unit rates in the BOQ; applicable GST is 18% and is considered extra when declared consistently in Annexure V. Rates remain firm for one year from PO/LOA, whichever is earlier.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Digitally signed bids are invited from individuals/persons, sole proprietorships, registered partnerships, registered cooperative societies, and companies registered under the Companies Act, 1956.
Bidder must be an OEM of Ion Exchange, Nalco, or Thermax, or a directly authorized dealer/distributor/channel partner of one of those makes. Sub-authorizations and third-party authorizations are invalid; noncompliance disqualifies.
Non-OEM bidders must submit a valid OEM authorization/dealership certificate and a separate valid OEM authorization/consent letter for this tender and supply; omission causes rejection.
Bidder must not be blacklisted/holiday-listed, nor have such action initiated by HBL, government/quasi-government bodies, or PSUs. The PQC also excludes a bidder if 'any complaint' was found in its name in past years; fake, forged, false, or misleading eligibility documents cause outright rejection.
The printed PQC states no minimum turnover, net worth, prior supply experience, or past-performance quantity/value threshold. No consortium/JV eligibility route is stated.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply boiler chemicals to Sugauli (Part A) and Lauriya (Part B), and cooling-tower chemicals to Sugauli (Part C) and Lauriya (Part D). Award evaluation is schedule/part-wise; bidders may quote either or all parts but must quote all items within each quoted part.
pH booster 400 KG; oxygen scavenger 300 KG; anti-scalant 300 KG; high-silica RO anti-scalant 1,500 KG; RO cleaning chemical item 1.05 180 KG; item 1.06 150 KG; 40-inch × 2.5-inch cartridges 50 NOS. The two cleaner descriptions contain an ambiguity reported under contradictions.
pH booster 400 KG; oxygen scavenger 300 KG; anti-scalant 300 KG; high-silica RO anti-scalant 1,500 KG; acidic RO cleaner A 180 KG; alkaline RO cleaner B 180 KG; 30-inch × 2.5-inch cartridge filters 50 NOS.
Sugauli Part C: antiscalant/dispersant 1,100 KG; cathodic corrosion inhibitor 546 KG; bio-dispersant 500 KG; biocide 360 KG; non-oxidizing biocide 600 KG; corrosion inhibitor 700 KG; passivator 350 KG; oil/grease dispersant 225 KG; sodium hypochlorite 1,500 KG. Lauriya Part D: corresponding quantities 900, 450, 450, 360, 600, 225, 600, 360 and 1,500 KG, with the last item calcium hypochlorite.
Supplier bears supply, packing/forwarding, transport, loading and unloading to the specified Sugauli and Lauriya plants. Each call-up must be delivered within 15 days; PO/rates remain valid for 12 months from LOA/PO, whichever is earlier.
Approved makes/specifications are mandatory. Supply in leak-proof, tamper-evident labelled HDPE containers; provide OEM quality certificates, TDS and MSDS; comply with IS or equivalent standards. Bidder bears a one-week performance trial, technical personnel, dosing, monitoring/testing and reports, plus continuous monitoring and emergency support during the contract.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit electronically on the CPP Portal (https://etenders.gov.in/eprocure/app) in two bids: techno-commercial/unpriced and priced BOQ. Freeze Bid Submission before the server-clock deadline.
Enroll on CPP Portal and register one valid Class III DSC with signing-key usage; digitally sign and upload each required bid document.
Download the standard BOQ, fill only white/unprotected cells, retain the filename, upload online, and place no conditions/deviations in it. Modification causes rejection; do not disclose price in the techno-commercial bid.
Tender forms call for authorized signature, seal/stamp and, for Annexures III-IV, bidder letterhead. EMD is NA, so the generic portal instruction to send an original EMD instrument does not trigger; no other physical original submission deadline is specified.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 8.0 says 120 days from unpriced-bid opening, while the basic table and Annexure V tie validity to the submission due date/extended due date. Clause 8.0 is the specific operative validity clause, but bidders should obtain portal clarification before signing Annexure V.
GTC payment documentation says 10% performance security, GTC deposits says 5%, while tender-specific Special Terms require 2% SD and list no separate PBG. Clause 15.5 gives Special Terms precedence, so 2% SD prevails for bid planning, subject to written confirmation.
Special Terms put transit insurance in supplier scope, while GTC says Corporation covers transit risk insurance. Special Terms prevail under Clause 15.5, so bidder should price transit insurance unless HBL clarifies otherwise.
Part A and the BOQ repeat 'RO Cleaning Chemical – B' for both items 1.05 and 1.06; item 1.06 is granular with pH stated as >3, whereas Lauriya's corresponding acidic cleaner is 'A', white granular, pH <3. The tender-specific Part A/BOQ wording technically prevails for quoting, but this is likely a material typo requiring corrigendum.
Special Terms state 12 months from date of supply ('whichever is earlier' without a second trigger); GTC states 12 months from commissioning or 18 months from supply, whichever earlier. Special Terms prevail, so price on 12 months from supply, but seek correction of the incomplete wording.
The basic information prints [email protected], while the NIT pages print [email protected]. The repeated NIT address ending .in should be used, with telephone confirmation if email bounces.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether the successful bidder must furnish only 2% Security Deposit or also a PBG/ISB, and if so whether it is 5% or 10%, with validity and claim period.
Please confirm whether Part A item 1.06 should be RO Cleaning Chemical A, pH <3 (as in Part B item 2.05), and confirm its correct quantity and physical form before pricing.
Please issue measurable limits for corrosion rate, scale/fouling, boiler efficiency, dosing and water/steam parameters; specify trial quantities and whether rejected trial chemical is paid. Current text leaves corrosion limits 'to be specified by HBL' while all trial costs and continuation risk sit with bidder.
Please confirm (i) whether 120-day validity runs from bid due date or unpriced opening, (ii) who bears transit insurance, and (iii) the exact warranty start/end trigger; these directly affect compliance and price.
Please define the nature, authority, look-back period, and finality of a 'complaint' that causes automatic rejection; the current PQC can exclude a bidder on an unadjudicated complaint.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
One-week trial, chemicals, specialist manpower, dosing, testing, monitoring and reporting are entirely at bidder cost. HBL may withhold payment or terminate for non-performance, and continuation beyond trial depends on HBL certification despite some acceptance limits being undefined.
Each call-up must arrive within 15 days; rejected/damaged material must be replaced within 7 days at supplier cost. HBL may test random samples and reject the entire lot.
LD is 0.5% of basic value of undelivered call-up quantity per week/part, capped at 5%. It is additional to risk purchase; Special Terms add differential cost plus 10% handling charges, recoverable from bills/security.
Rates are firm for one year with no revision. HBL may change quantities/specifications and may place split, part, or repeat orders up to 100% of each item within 12 months at the same unit prices.
HBL can cancel for delivery/default and procure the balance at bidder risk; vendor aggregate liability is capped at 100% of PO value, while Owner liability is capped at 10% and excludes escalation, idle and remobilization charges.
Inclement weather, third-party breach, ordinary material delay, and commercial hardship are excluded. Notice is due within 10 days; no delay costs are payable, and termination arises only after 180 days of effect in a continuous 365-day period plus 30 days' notice.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Shabbir Azam, Chief Manager – Procurement, HPCL Biofuels Limited; [email protected]; 0612-2270483 / 0612-2260185.
HPCL Biofuels Limited, House No. 352, Road No. 3J, New Patliputra Colony, Patna – 800013, Bihar. No physical bid/other-original receiving address or deadline is specified because bidding is online and EMD is NA.
Shri Prashant Pd. Keshri, Deputy Manager – Cogen, for Parts A & C; [email protected]; mobile 9155922939.
Shri Sachin Kumar, Manager – Cogen, for Parts B & D; [email protected]; mobile 8077453244. The basic-information page has a conflicting '.co.in' address.
For online submission/registration support: 0120-4200462, 0120-4001002, 0120-4001005, 0120-6277787; [email protected].