Publication / bid dated
GeM Rate Contract Bid GEM/2026/B/7951343 is dated 27-08-2026.
- No corrigendum in the tender pack amends this date.
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Supply of Grocery and Vegetables to ESIS Hospital
MH-ESIS Hospital · Ulhasnagar, Maharashtra9794623
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
27 Aug 2026
14 Sept 2026
₹1.5 Cr
₹1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
GeM Rate Contract Bid GEM/2026/B/7951343 is dated 27-08-2026.
Online bid end date/time is 11-09-2026 14:00:00.
Bid opening date/time is 11-09-2026 14:30:00.
GeM bid offer validity is 30 days from the bid end date; ATC separately states tenders remain open for acceptance for 120 days from opening.
GeM bid states Rate Contract validity 12 Months; ATC awards contract initially for 02 years (extendable by up to one further year).
ATC provides for a pre-bid meeting in the Medical Superintendent's chamber at 12:00 hrs, but the calendar date is left blank; GeM allows 2 days for technical clarifications during technical evaluation.
Successful firm must accept the offer/letter of approval within 15 days of issue; failure forfeits EMD (non-acceptance) or acceptance is deemed if no reply (letter of approval).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 1,50,00,000 (15000000).
EMD Amount is INR 1,00,000; Advisory Bank State Bank of India; beneficiary Medical Superintendent ESIS Ulhasnagar (Rakesh Ramesh Pevekar).
No tender/bid participation fee is stated in the GeM bid details or ATC fee schedule.
ATC requires successful contractor to submit security deposit by pay order/DD in favour of “MHESIS Hospital, Ulhasnagar”, payable at Mumbai; EMD released after SD receipt (no interest); SD released 2 months after RC expiry (no interest).
Quoted rates must cover freight/insurance/packing/FOR delivery; ATC price-bid table says unit cost exclusive of GST with GST shown separately, while other ATC clauses say rates are inclusive of all taxes/charges.
No advance; payment only after receipt in good condition per specification against supply order and satisfactory inspection; bill amount paid by Medical Superintendent within 3 months of presentation subject to availability of grant-in-aid; ATC also provides for quarterly payments after verification.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover of the bidder (3 years): 50 Lakh(s); OEM average turnover (last 3 years): 100 Lakh(s); turnover eligibility verified by buyer at technical evaluation.
ATC eligibility 4.2 requires annual average turnover above Rs. 1 crore for FYs 2021-22, 2022-23 and 2023-24 (CA certificate); 4.3 nationalized bank solvency certificate of minimum above Rs. 60 Lakhs verified by banker (if applicable).
GeM requires 3 Year(s) past experience for same/similar service and lists Past Performance among required seller documents; ATC layers additional experience/order-value tests.
Must be registered GeM seller; hold PAN, GST, Shop & Establishment / trade licence, valid FSSAI (or FDA) registration, and registered/branch office plus operational setup/godown/distribution facility in Mumbai MMRDA / Mumbai Metropolitan Region.
Bidder must not be blacklisted/deregistered by any Govt institution in last three years (undertaking also references five years), not convicted for sub-standard supplies or under PC Act/IPC public-procurement offences, and must submit No Conviction Certificate / criminal-liability affidavit.
Tender forms are not transferable; agency shall not engage any sub-contractor or transfer the contract to any other person.
Mandatory samples of quoted Grocery, Bread, Vegetable & Fruit items must be submitted before the tender deadline as directed by the Tender Evaluation Committee; failure may lead to bid rejection.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Rate contract for day-to-day supply of Bread, Grocery items, Vegetables and Fruits (and related dairy/meat items listed) to MH-ESIS Hospital, Ulhasnagar.
Supply destination is the hospital store room / kitchen store at MHESIS Hospital, Press Bazar, Ulhasnagar 3 (W) 421002; consignee location on GeM schedules is THANE.
ATC operational delivery is same day/next day of indent, latest by 2 days / within 2 days of supply order, with grocery supply window 09:00–11:00 AM (or as conveyed); GeM BOQ delivery period is 15 days for every line.
Premium/good quality, clean, hygienic supplies matching approved samples and specifications; groceries properly packed with manufacturing and expiry dates; packaging tare (goni/bardhan etc.) deducted from weight.
Item-wise consignee-wise evaluation: contract awarded schedule-wise with separate L1 for each of 197 schedules; bid splitting not applied as a GeM split rule.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online Technical and Financial bids on the GeM Portal; additionally drop a sealed hard-copy envelope (EMD instrument + Annexure-I undertaking) in the hospital tender box.
All technical-bid scans must be signed and stamped by the bidder; company/partnership/proprietor signing via Annexure-III authorisation / board resolution / partnership deed as applicable.
Mandatory physical sample box of quoted items must be submitted before tender closing, sealed and labelled as Sample for Grocery Tender.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The downloaded tender pack contains no corrigendum or addendum files; values above are as printed in the GeM bid, ATC, BOQ and GTCs.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid Validity Period Of Rate Contract is 12 Months; ATC awards initially for 02 years (extendable max one further year) and Annexure-VII is for 2 years.
GeM filter is Minimum Average Annual Turnover 50 Lakh(s); ATC 4.2 requires average turnover above Rs. 1 crore for FYs 2021-22 to 2023-24.
GeM and several ATC places require 3 years; ATC clause 5.0 allows two years to hospitals or one year to one Government hospital.
GeM Bid Offer Validity is 30 days from end date; ATC 6.0 keeps tender open for acceptance 120 days from opening.
Corrected GeM BOQ sets Delivery Period 15 days for all 197 items; ATC requires supply same day/next day/latest 2 days and grocery delivery 09:00–11:00 AM with same-day penalties.
ATC cites two different MHESIS Fund account numbers and payable locations for the EMD DD/PO.
Annexure-V undertaking template states earnest money of Rs.50,000 while GeM/ATC notice state Rs.1,00,000.
Price-bid clause B.1.0 says FOR price exclusive of GST; other ATC clauses and Annexure-I say rates inclusive of all taxes/charges.
GeM shows bid dated 27-08-2026 with end/opening 11-09-2026; ATC notice table still shows availability 22/06/2026, online submission 7/7/2026 13:00, and multiple blank /2025 physical deadlines and pre-bid date.
Annexure-VII specifies Milk/Buttermilk as 1 Liter, Bread 800 Gram, some spices 100 Gram; GeM corrected BOQ lists all 197 items as 1 KG.
Eligibility 4.4 uses last three years; Annexure-I undertaking 13.0 uses last five years.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether GeM RC validity (12 Months) or ATC 02-year hospital rate contract (plus optional 1-year extension) governs supply obligations and SD release timing.
Clarify whether GeM 50 Lakh average turnover suffices or ATC > Rs.1 crore applies, and whether the 80%/50%/40% of Rs.1.5 Cr order-value tests in ‘last one years’ are mandatory pass/fail.
Seek written confirmation of enforceable delivery timeline, daily 09:00–11:00 window, and which LD/penalty schedule applies on GeM POs.
Request the single correct bank account/IFSC/payable-at details for EMD DD and the exact SD/ePBG percentage or rupee amount payable on award.
Ask whether sample-with-bid remains compulsory despite GeM disclaimer language on sample ATCs, and the exact drop point/time/item list for samples.
Clarify evaluation price (inclusive vs exclusive of GST) given conflicting ATC clauses and GeM landed-price norms.
Confirm whether hospital will run multi-vendor item-wise RCs (197 L1s) and how split awards affect mandatory full-basket daily supply expectations.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Failure to supply within 2 days attracts 2% of order value per day LD (cap 10%); thereafter risk purchase from next higher bidder/open market with full extra cost recovery from bills/SD; special terms add Rs.1,000 per late/no-supply instance and Rs.5,000 per day for failure/substandard supply.
Contractor must continue supply at accepted rates even if market prices rise during the (up to 2–3 year) period; reverse fall clause forces downward revision if lower sales are offered elsewhere.
Bills paid within 3 months of presentation subject to availability of grant-in-aid; no advance; payments also described as quarterly after verification.
Medical Superintendent may terminate anytime without assigning reason; may enhance/reduce quantities or buy nothing; bidder exit needs 3 months’ notice else SD forfeiture plus penalty.
BOQ quantities are 1 unit per item and GeM RC GTC gives no minimum drawl commitment while hospital expects uninterrupted daily/emergency supply capability.
Missing any listed certificate invalidates tender; physical EMD/samples/hard-copy envelope are pass/fail; GeM disclaimer warns sample-with-bid and physical pre-requisites (beyond EMD/Integrity Pact) can render bid/contract null & void if policy-noncompliant.
Supplies subject to hospital inspection; defects open to rejection with MS decision final; rejected goods removed within 15 days at supplier cost; MS may require free replacement, buy-elsewhere differential, or terminate and recover loss.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Office of the Medical Superintendent, MHESIS / ESIS Hospital, Press Bazar, Ulhasnagar 3 (W) 421002 (Public Health and Family Welfare Department, Maharashtra).
HOD grievance email [email protected]; Buyer email [email protected]; ATC letterhead email [email protected].
Hard-copy EMD envelope and samples: Tender Box / Office of the Medical Superintendent, 4th Floor, MHESIS Hospital, Ulhasnagar (West) 421002; opening in MS chamber at same hospital.