BT Roads Phase-II with Associated Infrastructure

Tender publication / download window

Bid documents available for download on CPPP from 14.07.2026 (17.00 Hrs) to 24.08.2026 (15.30 Hrs).

• Detailed NIT is also viewable on www.barc.gov.in; submission is only via https://eprocure.gov.in/eprocure/app.
• No corrigendum has amended these dates.

Clarification, site visit and pre-bid

Seek-clarification window runs 14.07.2026 (17.05 Hrs) to 04.08.2026 (10.00 Hrs); site visit 04.08.2026 (11.00 Hrs); pre-bid meeting 04.08.2026 (11.30 Hrs) at UC-1 Meeting Room, BARC(V) main campus.

• Pre-bid address: UC-1 Meeting Room, UC-1 building, BARC(V) main campus, Gajuwaka-Yellamanchili Road, Maduturu Sub Post Office, Visakhapatnam-531 011.

Online bid submission window

Online bid submission starts 18.08.2026 (15.00 Hrs) and ends 24.08.2026 (15.30 Hrs) on CPPP.

Physical EMD deadline

Hard-copy EMD must reach Room No. 112, UC-1 Annex office, BARC(V) main campus on or before 03.09.2026 (15:00 Hrs).

• Envelope to be sealed and superscribed with name of work and NIT number.
• If that date falls on a holiday, it is postponed to the next working day.

Bid opening

Cover-1 (PQ cum techno-commercial) opens online on 04.09.2026 (11:00 Hrs) at BARC, Atchutapuram; hard-copy EMDs are checked first. Cover-2 opening date is notified later on CPPP.

• Cover-1 is opened only after verification of physical EMDs.

Bid validity

Tender remains valid for 270 days from the last date of online bid submission, including any extensions.

Contract start and completion period

Time allowed is 900 calendar days including monsoon; start is normally the 15th day after work order or date of site handover, whichever is later.

• Schedule F confirms commencement reckoning from the fifteenth day of the work order or site handover, whichever is later.

Estimated cost / quote base

Estimated cost is Rs. 68,72,00,000/- inclusive of 18% GST; bidders must quote on Rs. 58,23,72,881/- inclusive of all taxes but exclusive of GST.

• Item-rate tender; rates in Schedule-B / BOQ are excluding GST but inclusive of all other taxes, royalties, levy or cess.
• GST on the work contract is reimbursable on proof; EPF & ESIC are reimbursed and must not be loaded in rates.

Tender document / processing fees

Cost of tender document and tender processing fee are both NIL.

• No MSME preference/exemption applies because this is a works contract.

Earnest Money Deposit (EMD)

EMD is Rs. 78,72,000/-; e-BG is not acceptable; original physical instrument is compulsory and must be received by 03.09.2026 (15:00 Hrs).

• Acceptable forms: FDR / DD / Bankers Cheque / Pay Order of a Scheduled Bank / Insurance surety bond, in favour of Pay & Accounts Officer, BARC, Visakhapatnam (SBI Duppituru Branch, Atchutapuram, IFSC SBIN0021520 if bank details needed).
• Part EMD may be Bank Guarantee: minimum 50% of EMD or Rs. 20.00 Lakhs, whichever is less, must be in the non-BG forms above; balance may be BG as per Appendix A.
• BG validity note: date should be 45 days after end of bid validity (270 days), reckoned from bid submission deadline.
• Scan of EMD is uploaded online; physical original preferably in person (post/courier at bidder risk). Bid not opened if EMD not received by due date/time.
• Withdrawing/modifying bid within validity before LOA attracts forfeiture of 50% EMD and bar from re-tender; failure to furnish PG after LOA attracts full EMD forfeiture and debarment.

Performance Guarantee

Successful bidder must deposit Performance Guarantee equal to 3% of tendered/work-order value within 15 days of LOA (extendable max 1-15 days with late fee 0.1% per day of PG amount).

• Accepted as BG (if PG exceeds Rs 1.00 lakh), FDR of Scheduled Banks, Government Securities; Schedule/GCC also allow Insurance Surety Bonds / account-payee DD etc.
• PG initially valid up to stipulated completion date plus 60 days; returned without interest after completion certificate.
• Work order is issued only after acceptance of PG; EMD of L1 is refunded after PG acceptance.

Security Deposit

Security Deposit is 2.5% of tendered/work-order value, recovered from running bills (and/or accepted as Govt. Securities/FDR/Insurance surety bond in favour of PAO, BARC Visakhapatnam).

• NIT Condition 24 states recovery @ 2.5% of gross RA bill amount until 2.5% is reached.
• GCC Clause 1-A states recovery @ 5% of each running and final bill until SD of 2.5% of tendered value is reached — see contradictions.
• For road works, half SD may be refundable after 6 months and balance after 12 months of completion certificate (or till final bill passed, whichever later), if EIC so opines.

Payment terms, advances and price adjustment

Monthly RA bills allowed once gross work since last payment reaches Rs. 1.9 Crore (or as decided by CE); payment targeted by 10th working day after bill presentation. Mobilisation advance up to 10% available against 110% BG at 10% p.a. simple interest. Clauses 10CA and 10CC are applicable.

• Mobilisation advance: not exceeding 10% of tendered value, on written request within one month of order to commence; released in instalments against BG of 110%; recovered with interest from bills after 10% work done so entire advance+interest is recovered by 80% work done.
• Clause 10B(iii) plant & machinery advance: Not Applicable.
• Secured advance on non-perishable materials is available under Clause 10B(i)/Appendix C.
• Clause 10CA base prices (excl. GST): Cement Rs. 4,220/MT; Reinforcement steel Rs. 55,000/MT; Bitumen Rs. 76,911/MT.
• Clause 10CC components: Xm (other materials) 50%, Y (labour) 25%, Z (POL) blank.
• Final bill: for tendered value > Rs. 2.5 Crore, payment timeline is 6 months after admissible final bill.
• Statutory recoveries: 2% TDS on GST; labour welfare cess @1% of gross value; income tax/cess as applicable.
• Construction water: recovery 1% of gross value of civil works done; construction power on chargeable tariff; land for camp @ Rs.1/- per month token.

Entity / JV / Make in India

Only registered Indian firms may bid; Joint Ventures and Consortiums are not eligible. Default participation is for Class-I local suppliers under PPP-MII Order 2017.

• Class-II local suppliers may participate only if allowed through uploaded pre-bid clarification based on bidder suggestion with Govt. noting; Non-local suppliers are barred.
• Local-content undertaking (Annexure-4) is mandatory; for contracts above INR 10 Cr, CA/cost-accountant local-content certification is required at execution/completion, with penalty up to 10% of contract value if category changes.
• Bidders from countries sharing a land border with India must comply with DoE Orders dated 23.07.2020 and give Annexure-6 certificate.

Financial eligibility

Bank solvency >= Rs. 27,48,80,000/- (not older than one year from tender opening); average annual turnover >= Rs. 68,72,00,000/- for last 3 audited FYs ending 31.03.2025 (CA-certified with UDIN); no loss in more than two of last five audited FYs ending 31.03.2025; bidding capacity >= estimated cost of work.

• Bidding Capacity = [A x N x 2] - B, with A = max value of works in any one of last five years (completed + in progress), N = years prescribed for completion, B = existing commitments during the completion period; formula to be CA-certified with UDIN.
• Also need PAN and registrations for GST, EPF (with PF code) and ESIC.

Similar-work experience

In last 7 years (ending last day of month previous to tender invitation; works completed up to day before bid-submission end also count): 3 similar works >= Rs. 27,48,80,000/- each, OR 2 >= Rs. 41,23,20,000/- each, OR 1 >= Rs. 54,97,60,000/-.

• Similar work = Construction of Bituminous Roads including GSB and WMM layers with minimum 2,500 MT of Bituminous Works, executed in India.
• Cost of work = gross value of completed work including client-supplied materials (excluding free-issue).
• Executed values escalated to current level at simple 7% p.a. from completion date to last date of tender submission.
• If works are not for Central/State Govt / PSU / Central Autonomous body, IT payment records may be demanded to prove client payments.
• Eligible similar works must not have been executed on back-to-back basis (Annexure-5).
• Performance certificates for all completed similar works cited are required.

PQ scoring pass mark

After meeting initial eligibility, PQ is scored out of 100; minimum 50% in each criterion and 60% aggregate required to pre-qualify.

• Criteria: Financial strength 20; Similar experience 20; Time overrun performance 20; Quality performance 15; Personnel 10; Plant & Equipment 15.
• Department may independently verify particulars, inspect works/offices, and restrict the pre-qualified list if too many qualify.
• Disqualification triggers include false representation, poor performance, abandoning work, financial failures/weaknesses.

Debarment / blacklisting / security vetting

Bidders must declare debarment/blacklisting/termination history; false information attracts forfeiture of EMD/PG and debarment from BARC/DAE. Award is subject to BARC Security Section vetting.

• Must unambiguously disclose debarment, termination for poor performance, or relinquishment before completion on Govt/Semi-Govt works; Competent Authority decides restriction.
• Annexure-1 includes blacklisting declaration; Annexure-7 is list of adverse occasions (Nil list if none).
• Adverse character/antecedent findings on firm or personnel can lead to termination without show-cause and forfeiture of PG/SD.

Work title, location and nature

Item-rate civil works: Preparation of Subgrade and formation of BT Roads (Phase-II) with associated infrastructure (RCC cable trenches, drains, footpaths, street lighting etc.) at BARC main campus, Atchuthapuram, near Visakhapatnam, A.P. (pin 531011).

• Category: Civil Works - Others.
• Invited on behalf of the President of India by Chief Engineer, BARC, Visakhapatnam.
• Completion: 900 calendar days including monsoon.

Principal deliverables and quantities (from BOQ)

Scope spans jungle clearance, earthwork/subgrade, GSB/WMM, DBM/BC pavement, RCC trenches/drains/kerbs/pavers, hume pipes, structural steel, and external street-lighting package.

• Site clearance: jungle clearing 25,428 sqm; tree cutting 112 Nos (60-120 cm girth) + 110 Nos (120-240 cm).
• Earthwork: excavation 27,490 Cum; embankment/subgrade/shoulders with borrowed murrum/gravel 1,05,000 Cum.
• Pavement: GSB 15,983 Cum; WMM 13,239 Cum; prime/tack coats over 50,760 Sqm; DBM 8,705 MT; Bituminous Concrete 3,807 MT.
• Concrete/structures: M30 RCC 10,450 Cum; reinforcement 1,150 MT; formwork ~70,310 Sqm (film-faced plywood) + 5,268 Sqm; precast trench covers 2,568 Cum; paver blocks 11,853 Sqm; kerbs 790 Cum.
• Drainage pipes: NP2 150 mm - 1,024 Rmt; NP3 450 mm - 307 Rmt; NP3 600 mm - 150 Rmt.
• Electrical: 140 Nos 8 m octagonal GI street-light poles; 150 Nos 120W LED fixtures; LT Al cables 4C x 25 sqmm 4,000 Rmt and 3.5C x 400 sqmm 3,500 Rmt; HDPE ducts; 5 outdoor street-light panels; earthing etc.
• Department issues construction water and limited grid power on recovery; all other materials are contractor-procured.

Standards, QA and contractor inclusions

Execution to BARC Specifications and IS Codes; item rates include survey/setting-out, programmes, samples/testing, temporary works, environmental precautions and post-completion clearance unless priced separately.

• Clause 11 of Schedule F: Specifications to be followed - BARC Specifications, IS Codes.
• Minimum plant to deploy includes Hot Mix Plant (1), WMM plants (2), pavers, graders, rollers, transit mixers, etc. (Schedule F Clause 18).
• Minimum technical staff: 1 Civil Project Manager (20 yrs similar), 2 Civil site engineers, 2 billing/QA/survey, 1 Electrical engineer, 1 Safety officer - with specified monthly recovery rates if not deployed.
• Price escalation under 10CA/10CC and deviation limits: 30% superstructure / 100% foundation (sub-structure) items.

Submission mode and covers

Bids are online only on CPPP in two covers: Cover-1 Pre-Qualification cum Techno-commercial Bid and Cover-2 Financial Bid (BOQ).

• Portal: https://eprocure.gov.in/eprocure/app.
• No price information may appear in technical/correspondence before price-bid opening - ground for summary rejection.
• Do not tamper with BOQ_XXXX.xls template; quote every item (zero allowed where intended).
• Conditional rebates rejected; unconditional rebates accepted.
• e-BG not acceptable.

Digital signature and signing

Bidder must use a valid Class III DSC with signing key usage issued by a CCA-recognised CA; only one DSC per bidder.

• Intending bidder must have valid Class-III digital signature for download/submission.
• Partnership firm tenders must be signed by all partners or by attorney with produced power of attorney; firm must be registered under Indian Partnership Act 1952.

Physical originals

Original EMD instrument and original Letter of Transmittal (Annexure-8) must be sent/submitted physically; EMD hard copy deadline is 03.09.2026 (15:00 Hrs) at Room No. 112, UC-1 Annex office.

• NIT list states EMD and Letter of Transmittal originals via post/courier; Condition 22 prefers personal delivery of EMD, post/courier at bidder risk.
• Scan of EMD also uploaded online; bid not opened if physical EMD missing by due time.
• Site-visit requests (optional) by email with visitor ID details to designated BARC emails.

No corrigendum issued in the workspace

The tender document set contains no corrigendum/addendum files, and database metadata lists an empty corrigenda array; all dates, amounts and conditions above are as in the original NIT/TD/BOQ.

• Bidders should still monitor CPPP for any later corrigendum before bid submission, as NIT requires considering corrigenda and CPPP notifies registered bidders.

Security Deposit recovery rate: 2.5% vs 5% of gross bill

NIT says SD is recovered @ 2.5% of each running bill until 2.5% of tendered value; GCC Clause 1-A says recovery @ 5% of each running and final bill until the same 2.5% SD is reached.

• Both sources agree the total SD quantum is 2.5% of tendered/work-order value (Schedule E).
• Conflict is only on the per-bill deduction rate (cash-flow impact).
• Bidder should seek written clarification; until clarified, budget for the stricter GCC 5% cash retention path while the 2.5% ceiling remains the target stock of SD.

Turnover evaluation window: 3 years vs last 5 years wording

Minimum average turnover eligibility is clearly last 3 consecutive audited FYs ending 31.03.2025, but the Cover-1 evaluation narrative refers to "Turnover during the last 5 years".

• Form A also seeks five-year financial statements; bidding-capacity factor A uses max one-year value in last five years.
• Pass/fail average-turnover threshold remains the 3-year figure of Rs. 68,72,00,000/-; the 5-year references relate to documents/scoring inputs, not a second conflicting threshold - still worth confirming in pre-bid if scoring uses 3-year or 5-year average.

Two published estimated cost figures (GST-in vs GST-out)

Documents simultaneously state estimated cost Rs. 68,72,00,000/- incl. 18% GST and a quote base of Rs. 58,23,72,881/- excl. GST; eligibility percentages appear anchored to the higher GST-inclusive figure.

• Example: average turnover and similar-work thresholds (40%/60%/80% of 68.72 Cr) align with the GST-inclusive estimate, not the 58.24 Cr quote base.
• Not an internal error per se (the NIT explains both), but bidders must not assume eligibility is 40/60/80% of the BOQ/excl-GST figure.
• Confirm in pre-bid that bidding capacity comparison uses which estimated-cost figure ("estimated cost of the work put to tender").

Which estimated-cost figure governs bidding capacity and PQ value math?

Please confirm whether "estimated cost of the work put to tender" for bidding capacity and any value-linked evaluation is Rs. 68,72,00,000/- (incl. GST) or Rs. 58,23,72,881/- (excl. GST quote base).

• Material to bid/no-bid because turnover already equals the GST-inclusive figure and capacity formula uses estimated cost directly.

Class-II local supplier participation

Will BARC allow Class-II local suppliers for this tender via pre-bid clarification, or is participation strictly limited to Class-I local suppliers?

• NIT makes Class-II participation contingent on department-uploaded pre-bid clarification.

Security Deposit bill-recovery rate to apply

Please reconcile NIT Condition 24 (deduct @2.5% of gross RA bill) with GCC Clause 1-A (deduct @5% of gross RA/final bill) and state the recovery rate that will be operated in RA bills.

• Affects working-capital modelling on a ~Rs.58-69 Cr works contract.

Hot-mix plant location, lead and approval constraints

With only 1 Hot Mix Plant mandated and ~12,512 MT bituminous works (DBM+BC), please confirm any maximum lead distance, in-campus plant permission, environmental clearances, and whether hired/outsourced mix supply is acceptable under Form H ownership status.

• Also confirm whether night/round-the-clock paving is practically feasible under BARC security gate and vehicle-permit regime without time-extension relief.

Time relief for PVC / security clearances and adverse-antecedent termination

Will delays in Police Verification Certificates / entry permits be compensable EOT, and can BARC clarify process/timelines given Condition 33 allows immediate termination and PG/SD forfeiture on adverse security remarks without show-cause?

• High contractual-risk question for staffing a DAE site over 900 days.

Delay damages and milestone withholding

Compensation for delay is @1.5% of tendered value per month (per-day basis), capped at 10% of tendered value; failure of each financial milestone withholds 1% of tendered value.

• Milestones: 1/8 work in 1/4 time; 3/8 in 1/2 time; 3/4 in 3/4 time; full in full time (900 days).
• Withheld milestone amounts are automatic, no interest; may be released if subsequent milestones are caught up, else adjusted against final EOT compensation.
• Early-completion bonus (Clause 2A) is Not Applicable.

BARC security / site-access regime

Work is inside a DAE/BARC campus with strict security: PVC efforts for staff, vehicle permits, material gate passes, restricted electronics, and no compensation for security-related delay or inconvenience.

• Award itself is security-vetted; adverse C&A remarks can terminate contract without show-cause and forfeit PG/SD.
• Working hours stated as round the clock, but Sundays/holidays/late hours need Security Department intimation; overtime supervision cost is contractor's.
• Smartphones/cameras restricted; confiscation risk.

High entry barriers and forfeiture exposure

Large EMD (Rs. 78.72 lakh), 3% PG, 2.5% SD, 270-day bid validity (EMD BG to extend ~45 days beyond), and multiple forfeiture/debarment triggers create significant bid and post-award capital lock-in.

• 50% EMD forfeiture on withdrawal/unacceptable modification within validity; full EMD forfeiture if PG not furnished in time; full EMD/PG forfeiture plus debarment for false information.
• Physical EMD must arrive before Cover-1 opening - logistics failure alone rejects the bid.
• No JV/consortium route to pool credentials or capital.

Payment and price risks

RA bills only after ~Rs. 1.9 Cr incremental progress; mobilisation advance is interest-bearing (10% p.a.); water recovery 1% of civil gross; GST/EPF/ESIC are reimbursable (cash-flow lag) not rate-inclusive.

• Final bill payment window up to 6 months for >Rs. 2.5 Cr contracts.
• 10CA/10CC apply but base prices are for regulation only - bidders must use market rates; bitumen/cement/steel volatility still residual risk outside indices.
• Department may accept whole or part of tender at quoted rates; scope/value may be amended at award without damages obligation (award criteria).

Defects liability and long maintenance exposure on road works

12-month defects/maintenance liability after completion certificate; SD retained through that period (road-work split refund 6+12 months only if EIC agrees half SD is enough).

• Contractor must rectify defects at own cost on written notice within the maintenance period; else department recovers from dues/SD.

One-sided determination and no-claim clauses

GCC determination (Clause 3) allows forfeiture of SD already recovered and PG; several no-claim protections for Employer on power interruption (<24h continuous), security delays, and suspension scenarios.

• If work cannot start for reasons not in contractor control within 1/8th of stipulated time, either party may close contract with PG refund but no interest/loss-of-profit.

Tender inviting authority

Chief Engineer & Project Director, Bhabha Atomic Research Centre, Visakhapatnam, for and on behalf of the President of India.

• Named signatory on NIT: M. Srinivasa Rao, Chief Engineer & Project Director.
• Inviting officer address: BARC(V) main campus, Gajuwaka - Yellamanchili Road, Maduturu Sub Post Office, Visakhapatnam-531011.

Site visit / technical contact emails and phones

Site-visit requests: To [email protected], [email protected]; CC [email protected], [email protected]. Phones: 0891-283-1343/1147/46/50/49.

• Email must include visitor name(s), Government photo ID details and bidder address; visitors carry original ID.

Physical EMD submission address

Room No. 112, UC-1 Annex office, BARC (V) main campus, Gajuwaka-Yellamanchili Road, Maduturu Sub Post Office, Visakhapatnam-531 011.

• Sealed superscribed envelope with name of work and NIT number.
• Pre-bid meeting venue: UC-1 Meeting Room, UC-1 building, same campus address.

Letter of Transmittal addressee

The Chief Engineer, Bhabha Atomic Research Centre, Visakhapatnam - 531011, Andhra Pradesh.

CPPP helpdesk (e-procurement support)

24x7 CPP Portal Helpdesk: 0120-4001 002, 0120-4001 005, 0120-6277 787; email [email protected].

• For registration and e-tendering participation assistance, not tender technical queries.