Publication / bid issue
15.07.2026.
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Hiring Services for Testing & Calibration of Gas Flow Meter and Gas Detectors installed at various Production Facilities of GEL Operated Blocks
Gujarat Energy Limited · Gandhinagar, Gujarat324162
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
15 Jul 2026
5 Aug 2026
₹11,500
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
15.07.2026.
Online pre-bid meeting: 23.07.2026 at 03:30 PM IST via Cisco Webex. Queries must be sent before the meeting; the notice gives no exact query cut-off time. The general ITB also says queries must reach GEL at least five days before the bid due date.
29.07.2026 at 17:00 hrs IST. No date extension is contained in the issued pre-bid files.
The documents do not specify a bid-opening date or time; they state only that the technical stage opens first on the portal.
180 days from the Bid Due Date. GEL may seek an extension; bidder-initiated negotiations automatically extend validity another 30 days or until negotiations and contract signing finish.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No lump-sum tender value or estimated cost is disclosed. This is a rate-based, callout contract; GEL pays for actual certified work at the Section IV rates, and quantities may vary.
Part A: Rs. 5,500/-; Part B: Rs. 6,000/-; both parts: Rs. 11,500/-. Submit by RTGS, demand draft, or prescribed bank guarantee; eligible Gujarat-policy Micro/Cottage/Small Enterprises may claim exemption with valid proof. The operative validity is 180 days from closing, although Attachment-3 contains a conflicting 120-day sentence.
No tender fee.
Successful contractor must provide an irrevocable, unconditional, first-demand Performance Bank Guarantee for 05% of Contract Value (including GST) within Twenty-one (21) days of LOA/Work Order/Contract, whichever is earlier. It must remain valid until 90 days beyond the contract period and extensions, and be replenished after any draw.
Rates are firm for the 24-month contract and any extension, inclusive of all taxes/duties/cess/permits/insurance except GST; GST is extra at the prevailing rate. Correct, undisputed and certified monthly invoices are payable within 30 days, but only with original jointly certified log sheets/job reports and supporting documents; GEL pays no interest and may withhold disputed/protective amounts.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder may bid for Part A, Part B, or both, and must confirm the selected part(s) on its letterhead.
Within the last five years, bidder must have successfully executed relevant calibration contracts. Part A thresholds: one contract Rs. 2.80 L, two contracts each Rs. 1.75 L, or three contracts each Rs. 1.40 L. Part B: one Rs. 3.04 L, two each Rs. 2.8 L, or three each Rs. 2.8 L. Both parts: one Rs. 5.84 L, two each Rs. 4.55 L, or three each Rs. 4.2 L.
For Part A, master instruments must be calibrated and certified by an NABL-accredited laboratory. For Part B, calibration gas cylinders/canisters must be traceable to valid NPL India reference standards, with the traceability certificate supplied with each calibration certificate. Bidder must also possess sufficient equipment/accessories and skilled technical personnel and be able to mobilize within the stated callout period.
Average annual turnover for FY 2022-23, 2023-24 and 2024-25 must be at least Rs. 3.5 L for Part A, Rs. 3.8 L for Part B, or Rs. 7.3 L for both. Net worth in the last financial year must be positive. A CA certificate with UDIN and the specified audited reports are required; if FY 2024-25 audit is unavailable, the preceding year may be used.
Bidder must not be on GEL's or any GEL group company's holiday/blacklist. The prescribed undertaking also says the bidder has not initiated legal action/litigation against GEL or a GEL group company; the checklist states such bidders will not be considered. False declarations can trigger rejection/termination and PBG forfeiture.
Bid must be on sole-performance basis; no agreement/MOU for joint operation is allowed. Only one bid per bidder is permitted; common proprietors/partners across bids cause disqualification. Agent bids require a valid authorization letter.
Bidder must unconditionally accept the tender and submit the no-deviation/acceptance undertakings. PAN and GST proof are required where applicable; PF and ESI/WC registrations are required where applicable, with clarification if not applicable.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Onsite six-monthly calibration of gas flow meters using NABL-certified master instruments: DP transmitter, static/gauge pressure transmitter, RTD, correction of input parameters, witnessed readings, and calibration certificates with master-instrument references.
Onsite/offsite six-monthly testing and calibration of 16 portable multi-gas detectors and 3 wireless area-monitoring detectors over a two-year contract, to OISD-STD-153 and IEC 60079-29-2.
Deliver signed calibration certificates in the printed sample formats. Estimated two-year quantities are 76 gas-flow-meter calibration units; 64 portable-detector units; 12 area-monitor units; and four crew/equipment trips per listed site/field line. Quantities are estimates and may vary with GEL's callouts.
Services cover GEL facilities in Ahmedabad/Ingoli and Sanand East, Ahmedabad RFPSC/Balpura, Tarapur and Tarapur RFPSC, Sanand Miroli/Manipur, and Ankleshwar/Juni Diwi-Juni Diwa. Contract term is 24 months from the effective date, extendable by GEL for 6 months or until work completion, whichever is later, at the same rates and terms.
Callout service must mobilize unit/crew/services to the designated site within one week of each notice. Contractor bears transport of personnel/equipment, calibration gases, consumables, permits, insurance and HSE/PPE; no rental is payable for early mobilization.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only through https://tender.nprocure.com/ using two bids: Technical Unpriced Bid and Commercial Price Bid. Technical stage opens first; no physical bid is accepted except original DD/BG Bid Bond and an authorization letter where applicable.
Pre-bid notice permits PDF/DOC/TXT/XLS/PPT/PPS/PNG/GIF/JPG/ZIP/RAR, requires black/white 75–100 DPI, limits each file to 10 MB, bans the listed special characters, caps filenames at 70 characters, and requires opening checks after upload.
Bid must be signed and sealed by an executive officer or authorized representative. All bid documents/correspondence are in English; non-English supporting material needs an accurate English translation, and BQC translations must be third-party attested.
The tender does not state a DSC class/type or other digital-signature specification; bidders should confirm this through nProcure/GEL before upload.
If Bid Bond is DD/BG, courier the original to the Annexure-1 address before 29.07.2026 at 17:00 IST, upload a copy in Technical Bid, email its details, and paste the Annexure-1 cut-out slip on the envelope. RTGS requires no physical security original.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The issued notice adds an online pre-bid meeting on 23.07.2026 at 03:30 PM IST and requires queries before that meeting. It also imposes upload controls: permitted file types, black/white 75–100 DPI, maximum 10 MB per file, no listed special characters, filename maximum 70 characters, and post-upload opening checks. Bidder action: submit queries in the printed Excel format before the meeting and comply with upload limits.
The clarification workbook contains only column headings and no bidder query or GEL reply; it therefore makes no substantive amendment.
No corrigendum changes the original closing date, financial thresholds, qualification criteria or scope. Final dates: issue 15.07.2026; pre-bid 23.07.2026 at 03:30 PM IST; closing 29.07.2026 at 17:00 IST; validity 180 days. Final security: bid bond Rs. 5,500/- Part A, Rs. 6,000/- Part B, Rs. 11,500/- both; PBG 05% including GST. Contract: 24 months, extendable 6 months or until completion.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Attachment-3 paragraph (1)(i) says proposal validity is 120 days, while ITB Clauses 2.1.3/2.3.9, Attachment-3 paragraph (5), and the Bid Bond note say 180 days. Use 180 days because it is repeated in the operative ITB and guarantee-validity provisions; obtain GEL confirmation before issuing a BG.
Invitation says return Attachment-1 within two working days; ITB says three working days. To avoid non-compliance, use the earlier two-working-day deadline.
The Part A equipment table prints 'Total 16' but its listed current plus 'Future Requirement' meters total 19; the price schedule contains 76 two-year calibration events, equivalent to 19 meters × four six-month cycles. For bid pricing, quote all 76 schedule units as mandated, but actual quantities remain callout estimates; GEL should confirm whether all three future meters are included.
Model Contract Clause 3.19 leaves the mobilization period blank, while mandatory Exhibit-C commits the bidder to one week from each callout. Use one week unless GEL amends it, because the prescribed undertaking supplies the only definite period.
Exhibit-B item 8 points acceptance to Exhibit-D, but Exhibit-D is the holiday-list/litigation declaration. Acceptance/no-deviation forms are Exhibit-C and Attachment-2. Submit all three separately to avoid rejection.
Attachment-5 cites a Finance Department GR dated 01/04/2026 but says listed non-nationalized banks are accepted only up to 31 March 2024. Nationalized banks are unambiguously accepted; use one of them or obtain written confirmation for any listed private/co-operative bank.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm that both proposal and Bid Bond/BG validity must be 180 days (not the 120 days printed in Attachment-3 paragraph 1(i)), and issue a corrected eligible-bank list for July 2026, especially for private/co-operative banks.
Please confirm whether the three meters marked 'Future Requirement' are included from contract start, whether the 76 calibration units in the price schedule are guaranteed or only estimated, and how travel is paid if fewer instruments are released per callout.
Please fill Model Contract Clause 3.19 and confirm whether the binding mobilization period is one week from each callout for both Parts A and B, including any offsite work and transport of cylinders.
Please state the technical-bid opening date/time and the required class/type of digital signature certificate; neither is specified, although submission is portal-only.
Please confirm whether bidders must submit Attachment-2, Exhibit-C, Exhibit-D, and a signed/stamped tender as four separate documents, correcting Exhibit-B item 8's reference to Exhibit-D for acceptance.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay, interruption, repudiation or breach attracts LD of 1% of Contract Value per week or part, capped at 10%, plus applicable GST. GEL may also terminate, recover damages, procure at contractor risk/cost, invoke security, and withhold all payment during delay; LD does not replace those remedies.
Payment runs only after undisputed certification, original log/job reports and all supporting records. GEL may withhold part or all payments for broad protective reasons, pays no interest, and makes no payment for breakdown, replacement delay, technical breach, contract breach or legal breach.
Quantities are estimates and may vary; GEL may split/part-award among two or more bidders. Rates are fixed through the contract and extension with no escalation, while contractor bears travel, gases, equipment, permits, insurance and all taxes except GST.
PBG is 5% including GST, first-demand, replenishable, and callable for a broad list of defaults. GEL may terminate for convenience on 15 days' notice with no lost-profit compensation, immediately for non-mobilization, or after a seven-day cure for unsatisfactory performance; false undertakings allow immediate termination.
Ordinary aggregate liability is capped at 100% of Contract Value and gross negligence/willful misconduct at 300%, but the cap does not apply to legal breaches, taxes, IP, confidentiality or contractual indemnities. Contractor carries wide personnel, property, pollution, third-party and compliance indemnities.
Force majeure excludes equipment breakdown, subcontractor non-performance, ordinary monsoon, labor/equipment unavailability, financial hardship and manpower shortage; no payment is due during force majeure, and GEL can terminate after 15 consecutive days with two days' notice. During disputes/arbitration the contractor must continue work per GEL instructions and receives only undisputed sums.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Mr. Amitabh Ranjan, Sr. VP (C&P/E&C/M&L), Gujarat Energy Limited.
Gujarat Energy Limited, Gujarat Energy Bhavan, Behind Udyog Bhavan, Sector-11, Gandhinagar-382 010, Gujarat, India. General phone: +91-79-66701002/66701505/1506; fax: +91-79-23236375.
Durgadatta Rautaray, AM (C&P): [email protected]; Alpesh Shah, AGM (C&P): [email protected]. Bid-bond transaction/vendor-registration correspondence also uses [email protected].
Original DD/BG Bid Bond and any authorization letter are addressed to Durgadatta Rautaray – AM (C&P) / Alpesh Shah – AGM (C&P), Gujarat Energy Limited, 05th Floor, South Wing, Gujarat Energy Bhavan, Behind Udyog Bhavan, Sector-11, Gandhinagar-382 010, India; tel. +91-79-6670 1506; fax +91-79-2323 6375.
Portal: https://tender.nprocure.com/. (n)Code Solutions assistance: toll-free 7359 021 663 / 7359 023 1663; [email protected]; grievances: [email protected].