Tender issue/publication
The supplied documents do not state a portal publication date; the NIT is dated 31.07.2026.
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Supply, Installation, Testing, Commissioning, Operation and Maintenance of Centralized Control and Monitoring System CCMS for Highway Lighting on National Highways under Odisha on Five 05 Year Contract Basis.
Ministry of Road Transport and Highways · Bhubaneswar, Odisha2026_MoRTH_920232_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Aug 2026
15 Sept 2026
₹1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The supplied documents do not state a portal publication date; the NIT is dated 31.07.2026.
Last date for receiving queries: 14.08.2026 at 1500 Hrs; pre-bid meeting: 17.08.2026 at 1100 Hrs.
Online bid submission closes on 15.09.2026 at 1500 Hrs.
Technical bids open on 16.09.2026 at 1700 Hrs; financial-bid opening will be declared later on the e-portal for technically responsive bidders.
Apply 120 days from technical-bid opening under operative Clause 9. Annexure-B instead says 120 days from the bid due date; this unresolved form conflict should be clarified before execution.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated cost or tender value is stated in the supplied tender documents; bidders must price the item-rate BOQ.
Non-refundable fee: Rs.10,000/-, paid through Bharatkosh to RPAO (NH), Kolkata; upload proof with the technical proposal.
Amount: one lakh rupees. Acceptable forms are Demand Draft, Bank Guarantee, or another mode permitted on the e-tender portal, in favour of RPAO National Highways Kolkata. The RFP does not specify EMD/BG validity or claim period.
10% of Contract Price by Bank Guarantee in approved format or Demand Draft, due within 7 days of LOA; refundable after successful contract completion. No separate validity/claim period is stated and no approved BG form is printed.
Monthly invoices require Engineer-in-Charge certification; payment is on actual completed installation. The Authority deducts 10% from every installation payment as retention/guaranteed money and refunds the balance after satisfactory installation of all panels, after adjustments.
First-year maintenance charge is Nil. For years 2-5, O&M is payable annually at 12.5% of the accepted CCMS supply-and-installation cost per feeder panel.
Rates include supply, installation, O&M, licences, hosting, connectivity, spares, insurance and incidentals, except GST; no escalation is allowed. Separately, actual NHAI API/portal/cloud/data charges are stated to be reimbursable against proof.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a contractor engaged in CCMS supply, installation, commissioning, operation and maintenance for street lighting and must own or hold valid authorization for the proposed CCMS hardware and software.
Minimum three years' experience in execution, operation and maintenance of CCMS street lighting on National/State highways, urban roads, municipal corporations or other government infrastructure projects.
Experience certificates must come from Central/State Government Departments, PSUs or Municipal Corporations. Annexure-II further requires originals/certified copies signed by a competent authority not below Executive Engineer/Deputy General Manager/equivalent.
Average annual turnover must be at least ₹2.00 Crores during the last three financial years. No net-worth criterion is stated.
Valid GST registration is required on the bid-submission deadline.
If equipment, software or communications are sourced through third parties, legally valid signed authorization agreements/MOUs/licences must accompany the bid; systems lacking them will not be considered.
JV bids are contemplated and must upload a Joint Bidding Agreement. The RFP states no JV member cap, equity floor, lead-member rule, or qualification-sharing formula.
Failure by any bidder/JV member to provide originals after evaluation causes unconditional one-year debarment. Annexure-B also imposes one-year suspension/debarment for bid withdrawal/modification, failure to sign, or failure to submit performance security; persistent performance failure may trigger future-tender debarment. No separate pre-existing blacklisting declaration is prescribed.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply, install, test and commission CCMS feeder panels at designated National Highway, service-road and slip-road switching points, then operate and comprehensively maintain the hardware, communications and web monitoring software.
Scope includes SIM/data connectivity, batteries, relays, protection devices, all replaceable parts, software/server support, 24×7 operation, operator/Authority training, GIS integration, continuous electrical/fault logging, reports and alerts.
The RFP BOQ identifies 17 tentative CCMS panels serving 417 LED lights across three Odisha projects: NH-26 Bargarh-Barpali/Bolangir (6), NH-157 Bhanjanagar-Aska (10), and NH-59 Mundamarai-Ratanpur (1). Actual panel count depends on site load, transformers and connected lights.
Contract duration is 60 months (five years), subject to extension/curtailment by performance and mutual consent. Installation duration is not fixed in the RFP and will be specified in the LOA. O&M spans the contract, with first-year maintenance priced at Nil and years 2-5 at the stated annual percentage.
Panels are 3-phase, stand/pole/ground mounted, with GSM/GPRS controller, protection and independent timer; rating must be at least twice connected load. Energy meters must be 3-phase 4-wire, ISI-marked, DLMS Category C1/Modbus, Accuracy Class 1, and meet IEC 62053-21 (IEC 62053-22 Class 0.5 optional), supported by a NABL-lab type-test report and annual calibration.
Provide web central server, role-based control, GIS/Google Maps, automated daily reports, alerts, remote configuration, updates at least every 15 minutes (programmable to 1 minute), 24 months online data plus full-contract archive, cyber/fail-safe features, and secure API integration with the NHAI head-office platform.
MORTH may increase or decrease panels, locations or units at any time during the contract according to actual need, without changing agreed rates or terms.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit technical and financial bids online only at https://eprocure.gov.in. The BOQ is to be filled separately in the Financial Bid only; the listed qualification records form the technical bid.
Only the authorized signatory holding the Power of Attorney, or the person executing/delegating it, may be the digital signatory; otherwise the bid is non-responsive. Sign every page of the bid documents and sign/seal the prescribed forms.
Upload copies with the online bid. Originals of the Clause 4.1 documents are demanded only after declaration of the evaluation result; no fixed number of days or separate physical-delivery address is stated. Failure causes one-year debarment, and if L1 fails the tender is annulled and re-invited.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The RFP/NIT procure CCMS for National Highways under Odisha, but the electronic BOQ's work title says 'under RCD, Bihar.' The tender reference and inviting authority in that BOQ match this tender, so the Odisha RFP/site schedule should prevail; obtain a corrected BOQ or written confirmation before pricing.
The RFP fixes 60 months/five years, while the electronic BOQ's CCMS item places '84' under 'Duration in months.' The specific RFP duration and five-year BOQ payment note should prevail, but the XLS should be corrected because it is the uploadable price schedule.
Clause 9 measures 120 days from technical-bid opening; Annexure-B measures it from bid due date. The operative bidding clause should prevail over the form, but bidders need a corrected declaration or confirmation to avoid signing a conflicting undertaking.
The electronic BOQ contains unrelated hidden/legacy descriptions such as construction of sluice-valve chambers and supply/fixing items, although the RFP financial form contains only CCMS supply/installation and its O&M payment rule. The RFP CCMS schedule should prevail, but bidders should not alter the protected XLS without portal clarification.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please replace or formally clarify the XLS: it names RCD Bihar, shows 84 months against the CCMS item, and contains unrelated sluice-valve legacy rows. Confirm that bidders must price 17 tentative Odisha panels for a 60-month contract and that the protected file will evaluate correctly.
State the installation/commissioning completion period and site-handover sequence. The current RFP leaves the deadline to the LOA, preventing realistic manpower, inventory and LD/penalty pricing before bid.
Provide feeder-wise load, transformer, existing panel/earthing/communication survey data and permissible quantity variation/minimum commitment. Rates are fixed although the 17-panel quantity is tentative and may move up or down.
Confirm whether 10% performance security and 10% installation retention apply cumulatively, the retention release milestone per site versus all 17 panels, and the required validity/claim periods and approved BG formats for both EMD and performance security.
Specify invoice-payment time, certification process, reimbursement timing/caps for NHAI API/portal/cloud charges, and whether general hosting is included while only incremental NHAI-prescribed charges are reimbursable.
Define 'instance,' exclusions, measurement/reporting source, cure rules and aggregate cap for the ₹5,000 penalty after 48 hours; the phrase 'or as specified in the RFP' leaves uncapped and ambiguous exposure.
Confirm whether bid validity runs from 15.09.2026 (bid due date) or 16.09.2026 (technical opening), and issue a corrected Annexure-B consistent with Clause 9.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Failures must be restored within 48 hours; delay attracts ₹5,000 per instance, recoverable from bills or performance security. 'Instance' and the aggregate cap are undefined.
Quantities may increase or decrease with no rate change, and rates are fixed for the full contract while including licences, hosting, data, spares, consumables and insurance except GST. Site demand and future telecom/cloud costs therefore sit largely with the contractor.
The contractor provides 10% performance security and also suffers 10% retention on every installation payment. O&M earns no separate charge in year 1, invoices need certification, and no payment deadline is stated.
Contractor bears comprehensive insurance and responsibility for damage, theft, accidents, cyber incidents, data loss and third-party claims, plus broad legal/IP indemnities and replacement/licensing obligations at its own cost.
Either party may terminate on one month's notice without compensation. Separately, document-default, bid withdrawal/non-signing/security failure and persistent performance failure can cause one-year or unspecified-period debarment.
Installation completion is deferred to the LOA, so the bidder accepts schedule obligations without knowing the pre-award programme or site-handover assumptions.
Claims below Rs.10 Crores go to SAROD/IIAC arbitration, but claims of Rs.10 Crores or more and all declaratory/non-monetary disputes cannot be arbitrated; parties must continue performance pending resolution and may need conciliation/mediation or civil court.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Regional Officer, Ministry of Road Transport & Highways, Government of India, Regional Office Bhubaneswar. No individual person's name is given.