Publication
Bid document dated/published 14-07-2026.
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Indian Air Force · Medinipur West, West Bengal9415874
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
14 Jul 2026
4 Aug 2026
₹2.1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated/published 14-07-2026.
19-06-2026 at 10:00 at Security Section, Air Force Station Salua, Kharagpur, West Bengal-721145. This printed date predates the 14-07-2026 bid date; obtain portal clarification on whether any replacement meeting/site survey will be held.
04-08-2026 at 09:00:00.
04-08-2026 at 09:30:00.
180 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Not stated in the tender documents; bidders should not infer it from the EMD.
INR 2,08,757; valid for 45 days beyond final bid validity. Permitted instruments are Insurance Surety Bond, Account Payee Demand Draft, FDR, Banker’s Cheque or Bank Guarantee in favour of AIR FORCE PUBLIC FUND ACCOUNT, payable at Air Force Station Salua. Upload the scanned instrument online and submit the hard copy to the Buyer within 5 working days of bid opening.
3% of contract value. The GeM bid specifies ePBG duration of 38 months; ATC says validity is 60 days beyond warranty/completion of all obligations. GeM GTC requires submission within 15 days of award, while ATC says within 30 days—follow the stricter 15-day deadline unless clarified.
No advance. 100% payment after delivery and user acceptance; GeM GTC states release within 10 days of CRAC and online bill submission. Payment becomes due only after receipt and verification of performance security.
Bid price is all-inclusive for supply, installation, testing, commissioning, training, statutory clearances, transportation/loading-unloading and applicable costs; no recurring cost is permitted for one year from installation.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder minimum average annual turnover: INR 52 lakh over the last 3 years; OEM average turnover: INR 200 lakh over the last 3 years. Upload certified audited balance sheets or CA/Cost Accountant certificate; OEM turnover evidence is also mandatory.
General requirement: 3 years regular manufacture/supply of same or similar category products to Central/State Government/PSU, with contracts and acceptance certificates for each year; past performance is 80% of bid quantity in at least one of the previous 3 financial years. Additional ATC threshold: bidder or OEM must have completed at least one outdoor CCTV installation worth 80% of bid value at a Military/Paramilitary/Sensitive Government installation.
Eligible MSEs and DPIIT-recognised Startups receive full relaxation from bidder experience and turnover, subject to quality/technical compliance. OEM turnover relaxation applies only where the bidder itself is the eligible MSE/DPIIT OEM. Supporting proof must be uploaded.
Bidder must be the OEM or specifically authorised for this tender by the OEM/direct Indian subsidiary. If not OEM, an OEM agreement for sourcing spares is mandatory. Presales/post-sales technical teams must be present in India and warranty rectification must be completed within 7 days.
Bidder/vendor must have at least one registered office in West Bengal and must be registered/empanelled/approved/enlisted with State/Central Government for the required goods/service category by bid opening. Bidder must have ISO certification; OEM must have ISO 9001, 14001 and 27001, BIS and RoHS. Offered cameras require STQC security certification/model listing; equipment-specific BIS/CRS and technical certifications in Appendix A also apply.
Only Class-I or Class-II local suppliers may participate (minimum local content 50% and 20% respectively). All items must be reputed-brand Make-in-India products; Chinese-made CCTV systems/devices/accessories and products integrating Dahua/Hikvision/other Chinese-owned or controlled surveillance technology will be rejected.
Bidder must not be under liquidation, court receivership, similar proceedings or bankruptcy; upload an undertaking and a declaration on blacklisting/litigation. Canvassing, unsolicited letters, post-tender correction and conditional bids risk rejection. False local-content declarations can lead to debarment up to 2 years.
No consortium or joint-venture participation rule is stated in the tender documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply, installation, testing, commissioning, integration, training and statutory clearances for one complete CCTV surveillance system at Air Force Station Salua, Kharagpur, West Bengal.
163 AI-enabled 5 MP cameras (4 PTZ, 133 bullet, 23 turret, 3 dome); 3 x 55-inch commercial displays; 1 x 43-inch smart TV; 3 x 64-channel NVR; 1 x 32-channel NVR; 1 AI/VMS workstation/server with lifelong licences; 12 x 10 TB HDD; network switches, racks, SFPs, PoE injectors, UPSs, adaptors and accessories per schedule.
Approximately 8,000 m 12-core armoured OFC, 8,000 m HDPE conduit, 6,000 m armoured power cable and 5,000 m underground digging/cable laying; installation/grouting of 20 poles; splicing, LIUs, accessories and operational control at user-selected locations. The new system must integrate with the existing CCTV system.
Complete delivery, installation, testing and commissioning within 60 days from effective date of Supply Order. All system items/components carry 3-year warranty, measured from joint acceptance or installation/commissioning, whichever is later.
Clause-by-clause compliance with Appendix A (pages 13-54) is mandatory. Key requirements include non-Chinese equipment, secure HTTPS, disabled Wi-Fi, managed-switch MAC binding, STQC camera certification, BIS/RoHS, CERT/CERT-Air Force whitelisting of patches, MIL-standard outdoor connectors and compliance with CSI/System/01 and CSI/System/04 v2.0.
Buyer may, at its sole discretion, require a binding 7-year comprehensive AMC after warranty, with four preventive visits/year, 3-day breakdown response/repair, 95% annual serviceability and maximum 18 days downtime/year.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit through the GeM portal under a Two Packet Bid. Technical compliance is evaluated first; only technically compliant bidders’ price bids are opened. Scanned EMD is uploaded online, with original/hard copy delivered to the Buyer within 5 working days after bid opening.
Upload the complete ATC duly signed by the contractor/proprietor. Appendix A technical specifications/compliance must be signed and stamped by the vendor, with every deviation stated unambiguously.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The bid is dated 14-07-2026, but the printed pre-bid meeting is 19-06-2026. No corrigendum is listed. The pre-bid date cannot function as a post-publication clarification opportunity; bidder should seek a fresh portal clarification/site-survey date.
GeM bid-specific Option Clause permits ±25% at award and a further increase up to 25% during the contract, whereas ATC Clause 17 permits only ±20% up to placement of supply order. The portal bid-specific clause is more specific/current for ordering mechanics; price for at least the 25% exposure.
ATC allows 30 days from signing/award, but GeM GTC requires performance security within 15 days of award. The GeM GTC governs and is stricter; submit within 15 days unless Buyer issues written clarification.
Bid summary states a fixed ePBG duration of 38 months; ATC/GTC require validity 60 days/two months beyond completion of all contractual obligations including the 36-month warranty. If acceptance/commissioning is delayed, a fixed 38-month instrument from award may expire too early. The obligation-based expiry prevails and the instrument must be extended as necessary.
ATC Clause 4(d) requires rectification within 7 days; ATC Clause 27(c) allows 15 days after defect notification. The specific OEM-support eligibility clause is stricter; plan for 7-day rectification and seek confirmation.
ATC sets LD at 0.5% per week capped at 10% of delayed stores; GTC sets 0.5% per week, ordinarily capped at 5% of total contract value and 10% for inordinate delay. The buyer-specific ATC expressly applies to this contract, creating potentially harsher exposure; price/manage to the 10% cap and obtain clarification on the base.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Confirm whether a fresh pre-bid/site-survey meeting will be held, because the printed 19-06-2026 meeting predates the 14-07-2026 bid issue date. Site access is material to route survey, trenching quantities, existing-system integration and pricing.
Confirm whether the optional 7-year post-warranty comprehensive AMC must be priced now, the annual price schedule/escalation basis, start date, taxes and LD methodology. The clause makes AMC discretionary for Buyer but irrevocably binding on the successful bidder, with no printed price schedule.
Confirm that PBG must be furnished within 15 days (not ATC’s 30 days) and remain valid until two months after actual completion of all obligations/warranty, even if this exceeds the summary’s 38 months.
Disclose the estimated bid value or state the exact rupee threshold for the mandatory prior outdoor CCTV contract, since eligibility is defined as 80% of bid value while the tender does not state an estimated value.
Confirm whether defects must be rectified within 7 or 15 days, and whether delay LD is capped at 10% of delayed stores or follows GTC’s 5% ordinary/10% inordinate total-contract cap.
Confirm whether “Appx” cable/trenching quantities are remeasurable and paid at quoted unit rates, and provide route drawings/location schedule plus interface details for the existing CCTV system. These materially affect OFC, power, conduit, splicing and civil-work cost.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
All supply, civil works, laying, integration, testing and commissioning must finish in 60 days. Buyer may unilaterally cancel for failure within the contracted period; extensions are solely at Buyer discretion and attract LD.
LD is 0.5% of delayed/undelivered contract price per week or part, with ATC cap up to 10% of delayed stores. Buyer may withhold payment for late bonds, guarantees, documents, supply, trials, installation or training.
Three-year warranty can be followed, at Buyer’s sole option, by a binding 7-year comprehensive AMC. AMC requires 95% annual availability, no outage over 3 days, four preventive visits/year, patch whitelisting at no extra cost and LD for excess downtime.
3% PBG remains tied through warranty plus 60 days/two months, payment is not due until security is received/verified, and there is no advance. This creates working-capital exposure across delivery and acceptance.
Faulty/corrupt hard disks will not be returned for warranty replacement; vendor must provide a new HDD. Budget for unrecoverable failed media and secure handling.
Buyer reserves broad rights to change/withdraw the ATC, vary quantities, split award among bidders, and terminate AMC on one month’s notice without compensation. This can strand mobilization, inventory and support investments.
Any Chinese make/integration is rejected; patches require CERT/CERT-Air Force whitelisting; Wi-Fi and smart-TV functions must be disabled; employee police verification is required. Non-compliance risks rejection, delayed acceptance or breach.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Unit Security Officer, Air Force Station Salua, Kharagpur, West Bengal-721145. Mobile: 8597697389; email: [email protected].
Buyer/HOD grievance email shown in the GeM bid: [email protected].
Station Commander, Air Force Station Salua, Kharagpur, West Bengal-721145.
The GTC requires the EMD hard copy to be submitted directly to the Buyer within 5 working days of bid opening. No separate courier/physical-submission address is printed; the tender’s identified buyer contact office is Unit Security Officer, Air Force Station Salua, Kharagpur, West Bengal-721145—confirm addressee before dispatch.