Publication
Bid document dated 08-07-2026; no separate publication time is printed.
Loading
Loading…
Loading…
Indian Air Force · Udhampur, Jammu And Kashmir9362467
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
8 Jul 2026
29 Jul 2026
₹60,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 08-07-2026; no separate publication time is printed.
Written clarification requests are due not later than 10 days before bid submission (therefore 19-07-2026 based on the printed closing date). The mandatory pre-bid/site visit is scheduled for 27-07-2026 at 10:00 at Security Section, Air Force Station Udhampur.
29-07-2026 at 14:00:00.
29-07-2026 at 14:30:00.
180 days from the Bid End Date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The estimated bid value is not disclosed in the supplied documents: the ATC only says ‘As per GeM’, while the generated bid shows no value. No tender/document fee is specified; the GeM bid warns that asking any tender or participation fee would make the bid/resultant contract null and void.
INR 60,000 in favour of Station Commander, 39 Wing Air Force Station Udhampur (Air Force Public Fund Account). It must remain valid 45 days beyond the 180-day bid validity. Acceptable GeM forms include surety bond, account-payee DD, FDR, banker’s cheque, bank guarantee/e-BG or permitted online payment; this bid expressly accepts surety bond and DD. Upload scanned proof with the bid and deliver the original to the Buyer within 5 working days of opening.
5% of Supply Order/contract value, required for 26 months. The bid accepts e-PBG and also FDR; GeM GTC lists surety bond, account-payee DD, FDR, BG/e-BG and acceptable online payment. The generated bid requires the original FDR within 15 days of award; the ATC instead says PBG hard copy within 30 days, but GeM GTC requires performance security within 15 days, so use the 15-day deadline unless the portal contract expressly permits otherwise.
No advance. 100% is payable after successful completion and receipt of the user certificate; under GeM goods terms, payment is released within 10 days of CRAC and online bill submission unless the ATC states otherwise. Payment/job completion is also conditioned on providing the specified on-site spares.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover: bidder INR 10 lakh and OEM INR 70 lakh over the last three years ending 31 March of the previous financial year. Certified audited balance sheets or a CA/Cost Accountant certificate are required. No MSE or start-up relaxation applies to experience/turnover.
Bidder or OEM must have regularly manufactured and supplied same/similar category products to a Central/State Government organisation or PSU for 3 years before opening, supported by contracts and delivery acceptance certificates for each year. Past performance requires supply of at least 30% of bid quantity in any one of the last three financial years. The ATC additionally asks for satisfactory completion reports, ongoing CCTV works and same-type supply orders in Defence establishments.
Participation in the pre-bid/site visit is mandatory; only bidders uploading the AF Udhampur site-survey certificate proceed. Bidder must have a registered/branch office at Udhampur/Jammu. Each proposed equipment OEM must have its own registered office in India and have operated in India for at least five years; an office through JV, franchise, agency or distributor is not accepted.
Only Class-I/Class-II local suppliers may participate; minimum local content is 50%/20% respectively. Products must be Made in India and not Chinese in origin. Camera/server/recorder/software connected with China through manufacture, origin, assembly, office, promoter or partner are expressly rejected. OEM local-content and non-Chinese declarations are required.
Pass/fail evidence includes OEM authorization/support, non-malicious-code, escalation matrix, MeitY conformity, GST/PAN, acceptance of terms, ISO, BIS, STQC, CMMI, MII, ONVIF, UL, RoHS, compliance and MAC-address evidence, plus WPC/performance test/software licences and weather/flame-proof enclosure certificates where applicable. Installation must be by the OEM, OEM-certified resource or authorized reseller.
Bidder must not be under liquidation, receivership, similar proceedings or bankruptcy. Bidder must certify non-blacklisting; CCTV OEM/subsidiary must not be blacklisted, discontinued, banned, de-listed or holiday-listed by Central/State Government or PSU as of submission. GeM participation also represents that the seller is not debarred under GFR Rule 151. Poor past performance, misrepresentation, multiple bids under different names, canvassing/bribery or missing clarifications can cause rejection.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
One turnkey CCTV surveillance system at Air Force Station Udhampur covering Lower Camp, Upper Camp, 153 HU, 117 HU, ATC, perimeter, hangars, VAs/VPs and command/control centres. Scope includes survey, design, engineering, supply, testing, installation, commissioning, SAT, integration, training, documentation and 2-year warranty.
Minimum SOR includes 45 fixed 8MP cameras (15 motorized varifocal + 30 fixed), 2 PTZ 4MP cameras, 2×16-channel and 10×8-channel NVRs, 12 HDDs (3×6TB + 9×4TB), 23 PoE switches, 13 pairs media converters, 8 displays, racks, 6.5 km OFC, 1.8 km CAT-6, 4.5 km HDPE conduit, 1.5 km power cable and associated boxes, poles, steel conduit and accessories.
Appendix E specifies 8MP fixed cameras, 4MP PTZ cameras and 8/16-channel NVRs. Cameras must support stated cybersecurity/certifications and IPv6; storage must retain feeds for 3 months at two Main Control Centres and 45 days elsewhere, include RAID 5/6/hot spare, separate capacity as needed and 25% future headroom. Camera-level 128GB SD storage must backfill NVR after network restoration.
Vendor bears cable laying/splicing, mounting, power distribution, fabrication, runway/road cutting and reinstatement, high-hangar access, earthing to IS-3043, surge protection, all tools/labour/insurance/transport and every additional component or consumable needed for a working system. Deliverables include as-built colour layouts/IP documentation, design-loss calculations, software, licences, O&M manuals (2 hard-copy and 2 CD sets), AutoCAD drawings and training.
Complete delivery and execution is due within 40 days from contract effective date. Training is 10 employees for 2 days at Buyer location. On-site warranty is 2 years after installation/commissioning/testing, with service attendance within 48 hours and resolution within 72 hours; bidder must maintain the stated spare cameras, NVRs, PoE units and cables on site and provide qualified on-site O&M manpower.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit electronically on the GeM portal as a Two Packet Bid. Upload technical eligibility documents with the technical bid; the commercial bid contains only completed price fields and no document upload.
Participation on GeM uses portal e-signing, which GeM states is at par with digital signatures under the IT Act. The scanned bid document must be duly signed and stamped; declarations/forms call for authorized owner/managing partner/director signatures and company seal.
Only security originals are expressly required physically: EMD original to the Buyer within 5 working days of bid opening; performance-security original within 15 days of award under GeM/bid terms. No other physical bid document is a valid pre-qualification requirement under the GeM disclaimer.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Generated GeM bid fixes EMD at INR 60,000, but the uploaded ATC states 3% of bid value even though no estimated value is disclosed. The bid-detail EMD figure prevails because the bid disclaimer invalidates ATC clauses contradicting the EMD Detail.
ATC asks for accounts for 2021-22, 2022-23 and 2023-24, while the generated bid requires the last three years ending 31 March of the previous financial year. The dynamic generated-bid criterion prevails; bidders should submit current qualifying years and may additionally include the ATC-listed years to avoid rejection.
ATC says all IP cameras must have motorized varifocal lenses, but Appendix E(B) expressly specifies the 8MP fixed camera lens as non-motorized. No corrigendum resolves this. The item-specific Appendix E(B) specification is more specific for the 30 fixed cameras, but the Buyer should confirm before product selection.
Generated bid permits 25% increase/decrease at award and a further increase up to 25% during the contract; ATC Clause 3.31/3.32 refers to additional/repeat orders up to 50%. The generated bid’s 25% option applies because contradictory ATC clauses are invalid under Disclaimer item 12.
Bid Details marks Arbitration Clause ‘No’, while ATC Clauses 3.18 and 3.28 provide arbitration, including a sole arbitrator appointed by Station Commander. The generated bid-detail setting prevails under Disclaimer item 12; contractual dispute resolution should be confirmed in the final GeM contract.
Generated bid requires 10 employees for 2 days (20 trainee-days), while ATC asks for at least 10 man-days. The generated bid’s explicit 10-person/2-day requirement prevails; price for 20 trainee-days.
The two uploaded 21-page ATCs differ: one prints Annexure-II EMD/Bid Declaration on page 20 but has an erroneous warranty addressee ‘Air Force Station Lohegaon, Udhampur, Maharashtra, PIN-411032’; the ‘badal.1’ copy replaces page 19 with the required Familiarization Certificate, omits Annexure-II, and correctly addresses Station Commander, Air Force Station Udhampur, J&K, PIN-182101. Use the corrected Udhampur warranty form, but use the other copy solely for the missing Annexure-II format.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Confirm whether clarification/site-survey questions will be accepted at the mandatory 27-07-2026 pre-bid despite Clause 3.8’s deadline falling on 19-07-2026, and confirm the process/contact for obtaining the mandatory site-survey and participation certificates before the 29-07-2026 close.
Provide approved camera locations, cable routes, control-centre split, recording profile/frame rate and storage-sizing basis; confirm how bidder risk will be bounded where SOR quantities are only minimum/tentative, all site-driven increases are at bidder cost, and 3-month/45-day retention plus 25% headroom is mandatory.
Confirm whether the 30 fixed 8MP cameras may use the non-motorized lens expressly listed in Appendix E(B), or whether Clause 2.8’s all-camera motorized-varifocal requirement applies.
Issue a portal clarification confirming INR 60,000 EMD (not 3%), 25% option limit (not 50%), no arbitration, current turnover years, 20 trainee-days, and the corrected Udhampur annexures. These conflicts materially affect eligibility, security, pricing and legal risk.
Confirm whether equivalent/current certificates and standards are acceptable for the unusually broad mandatory bundle (STQC, CMMI, ISO, BIS, MII, ONVIF, UL, RoHS, WPC, weather/flame proof) and identify which certificate applies to each item. This can materially limit OEM eligibility.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
SOR is only a tentative minimum; all additional materials, components and site-condition quantity increases needed for commissioning are at vendor cost, with no extra payment. Road/runway cutting, reinstatement, high-hangar access, earthing, surge protection and structural work are also bidder-funded.
All delivery, installation and execution must finish within 40 days. Buyer may cancel unilaterally for delay; extension is discretionary and attracts LD. GeM LD is 0.5% of delayed quantity contract value per week/part, normally capped at 5% total contract value and up to 10% for inordinate delay (>25% of completion period).
After a 45-day cure period for material breach/non-delivery, Buyer may cancel and procure elsewhere; excess procurement/manufacturing cost is recoverable from Seller up to 40% of contract value, in addition to LD remedies.
No advance; 100% payment waits for successful-completion user certification/CRAC and provision of a substantial spare pool. A 5% security is tied up for 26 months, and GeM says payment does not become due until security is received and verified.
Two-year on-site warranty includes free parts/service/freight, 48-hour attendance and 72-hour resolution, replacement within 7 days after repeated failures, no return of failed HDD, free relocations, specified on-site spares and dedicated skilled manpower. Downtime is constrained to 2% of warranty and 1% per year.
Security Officer may vary scope/quantum while keeping payment within contract rates; generated bid permits 25% quantity variation/options. The conflicting ATC mentions 50% option/repeat orders, creating pricing exposure until clarified.
Any China nexus stated in the ATC causes outright rejection; false origin/security declarations can also trigger breach, termination/debarment. Extensive certificate requirements and the ban on GB/T28181 capability should be validated at exact model/firmware level before bidding.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Station Commander, 39 Wing, Air Force Station Udhampur, Jammu and Kashmir, PIN 182101. Physical EMD is submitted directly to the Buyer; performance-security hard copy goes to Station Accounts Section, 39 Wing AF. No phone number is printed in the supplied documents.
Buyer email: [email protected]. The ATC is signed by BS Yadav, Wing Commander, Station Security Officer. Pre-bid venue is Security Section, Air Force Station Udhampur.