CCTV System Supply Installation Testing Commissioning

Publication / bid document date

Bid document dated 21-08-2026; Bid Number GEM/2026/B/7844223.

• No corrigendum is present in the tender pack; this date is unchanged.

Pre-bid meeting

Pre-bid on 24-08-2026 at 11:00:00 at Air Force Station Khambhaliya.

• ATC also states parallel-feed location details will be elaborated during the pre-bid meeting.

Bid end / submission deadline

Bid End Date/Time: 04-09-2026 12:00:00.

• Auto-extension settings: minimum 1 bid to disable auto-extension; auto-extend by 3 days; Number of Auto Extension count = 1.
• Site familiarisation visit certificate must be obtained before 24 hours from bid end date (ATC).

Bid opening

Bid Opening Date/Time: 04-09-2026 12:30:00.

Bid offer validity

Bid Offer Validity is 90 days from Bid End Date.

• Per GeM GTC, Bid Security/EMD should be valid for 45 days beyond bid validity.

Technical clarification window

Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Delivery / completion timeline

Delivery Days shown against each consignee line: 30 days (Jamnagar consignee).

• Scope is Supply, Installation, Testing and Commissioning; buyer ATC treats installation/commissioning as part of the contract.
• Warranty of required product: 2 Year; Comprehensive Maintenance Duration (Post Warranty): 3 Year.

Estimated bid value / tender value

No numeric Estimated Bid Value / tender value is printed in the available bid text; the bid only refers to an Estimated Bid Value indicated above for EMD/eligibility guidance.

• Clause states Estimated Bid Value is solely for guidance on EMD and eligibility (turnover, past performance, experience) and has no bearing on quoted price.
• EMD amount is INR 2,02,962; GeM GTC recommends Bid Security @ about 1% of estimated value (buyer may set 0.5%–5%).

EMD / bid security

EMD Amount INR 2,02,962; Advisory Bank State Bank of India; beneficiary Air Force Public Accounts / AIR FORCE PUBLIC FUND ACCOUNTS AF JAMNAGAR.

• EMD also accepted as surety bond; buyer-added forms allow Account Payee Demand Draft and Fixed Deposit Receipt in favour of/pledged to AIR FORCE PUBLIC FUND ACCOUNTS AF JAMNAGAR.
• Upload scanned copy/proof with bid; deliver hardcopy to Buyer within 5 days of Bid End date / Bid Opening date (buyer ATC). GeM GTC also requires hard copy within 5 working days of bid opening.
• Per GeM GTC, EMD validity should be 45 days beyond bid validity (bid validity 90 days from end date).
• MSE manufacturers (goods) and Service Providers (services) and other GeM-exempt categories may claim EMD exemption with valid supporting documents; traders are excluded from MSE EMD exemption.
• EMD & Performance security should be in favour of Beneficiary wherever applicable.

Tender / bid document fee

No tender document fee is charged in this bid; GeM disclaimer forbids asking for Tender fee / Bid Participation fee.

Performance security (ePBG) and CMC PBG

ePBG 5.00% for 26 months; Advisory Bank SBI; separate CMC performance bank guarantee applies at start of CMC.

• GeM GTC: Performance Security for e-Bidding/RA contracts, valid for 2 months beyond completion of all contractual obligations including warranty; submit within 15 days of award; payments due only after receipt and verification; no interest.
• CMC clause: applicable performance guarantee after placement of contract is based on equipment cost excluding CMC charges.
• CMC PBG: between 2.5% to 10% as specified in bid on total CMC Charges; valid till completion of CMC period plus one year; submit to buyer directly; release of equipment PBG only after new CMC PBG accepted; failure to submit CMC PBG or provide CMC services leads to forfeiture of equipment PBG.

Pricing model, CMC charges and evaluation

Total value-wise evaluation with Bid-to-RA; quote must cover full ATC BOQ installation scope including 3-year CAMC; CMC charged as % of equipment cost within 3%–25% band in bid details.

• Buyer ATC: bid amount includes CAMC for three years after warranty; total cost based bid for all items at Khambhaliya and Dwarka.
• CMC evaluation uses NPV with 10% discounting; formula on total cost including CMC; CMC for each subsequent year same or higher than preceding year.
• CMC charges inclusive of transport, lodging, boarding, insurances (incl. third party), GST, spares and damaged parts; purchaser has no liability over CMC cost.
• Offer prices on GeM are all-inclusive (taxes, duties, local levies, transportation, loading-unloading).

Payment terms

Goods: 100% payment within ten (10) days of CRAC and online invoice submission (GeM GTC); CMC paid quarterly offline after end-user certification.

• CRAC forms the basis of payments to the Seller; no payment for rejected goods.
• Payments become due only after Performance Security receipt and verification.
• While generating invoice on GeM, seller must upload scanned GST invoice and GST portal payment screenshot.
• If service centre not already present (carry-in warranty cases), successful bidder/OEM must establish one within 30 days; payment released only after documentary evidence of functional service centre (not applicable for on-site warranty goods).

Purchase preference financial bands

MII purchase preference Yes (L1+20%, up to 50% quantity); MSE purchase preference Yes (L1+15%, up to 25% quantity) for eligible MSE OEMs/service providers.

• Only Class 1 / Class 2 local suppliers allowed to participate (MII order).
• Minimum local content: Class 1 = 50%, Class 2 = 20% (stated on item pages).

Bidder turnover

Minimum average annual turnover of the bidder (for 3 years): 30 Lakh(s).

• Computed for last three years ending 31st March of previous financial year; certified audited balance sheets or CA/Cost Accountant certificate required.
• If constitution < 3 years old, average of completed financial years after constitution is taken.
• Turnover eligibility criteria: to be verified by the buyer at technical evaluation.
• MSE / DPIIT Startup partial relaxation: turnover value 25 lakh(s) (bid header); full MSE/Startup relaxation clauses also appear under experience/turnover relaxation notes.

OEM turnover

OEM Average Turnover (Last 3 Years): 100 Lakh(s).

• Same documentary standard as bidder turnover; if OEM < 3 years old, average of completed years after constitution.
• MSE OEM of offered products / DPIIT-registered OEM may get OEM average turnover relaxation subject to quality/technical specs.

Experience / past performance (GeM bid filters)

Years of Past Experience Required for same/similar service: 3 Year(s); Past Performance 30%.

• Experience: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same/similar Category Products to any Central/State Govt Organisation/PSU for the indicated number of financial years before bid opening; submit relevant contracts and delivery acceptance certificates like CRAC for each financial year. For bunch bids, primary product (highest value) must meet criterion.
• Past Performance: Bidder or its OEM (themselves or through re-seller(s)) should have supplied same/similar Category Products for 30% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt Organisation/PSU; cumulative order quantity proofs for any one FY.
• MSE and DPIIT Startup: partial relaxation Experience - 2 year(s); also separate full relaxation clauses for Experience Criteria subject to quality/technical specs and supporting exemption documents.

Defence-specific experience (ATC)

ATC requires minimum three years same-nature work in Army/Navy/Air Force/Allied services, plus a successful CCTV completion certificate (≥50 cameras, contract value ≥ INR 25 lakh, grading satisfactory or above).

• This is narrower than the GeM bid filter (any Central/State/PSU) and is a material eligibility overlay from the buyer ATC PDF.

Make in India / local supplier eligibility

Only Class 1 and Class 2 local suppliers may participate; non-local suppliers not eligible (with MSE concurrent-application notes).

• Item pages require minimum 50% (Class 1) and 20% (Class 2) local content.
• ATC further states camera and all associated accessories of only Made-in-India makes will be approved — stricter than Class 2 20% threshold (see contradictions).
• To avail MII purchase preference, upload OEM certificate of % local content and locations of local value addition.

OEM / product certifications and technical eligibility

STQC-certified CCTV systems only; BIS (CRS) required; multiple OEM quality, cybersecurity, ONVIF and brand-presence conditions apply.

• Bis Required: Yes on item categories; valid BIS certificate as per IS 13252 under CRS for NVR; camera BIS Registration (CRS) per IS 13252 (Part 1).
• Security testing report for CCTV/VSS from STQC or MeitY-notified agency / BIS certificate indicating ER (MeitY PPO 6 Mar 2024).
• OEM: ISO 9001, ISO 14001 (text shows 'DSO 14001'), ISO 27001, CMMI Level 5; own valid GST registration.
• Camera make certifications: UL, CE, FCC, VBIS, RoHS.
• No plug-and-play cloud remote viewing unless cloud hosted in India.
• Non-obsolescence certificate for 5 years / no near-EOS products; OEM not debarred/banned/blacklisted or sanctioned globally; ONVIF support not suspended.
• OEM local service/support centre in Gujarat for at least three years; OEM brand established in India at least five years (TM, COI etc.).
• IP camera OEM must have supplied at least 2,000 IP CCTV cameras in last 03 years to State/Central Govt/PSU in India (PO + supply proof).
• OEM cyber security framework compliance certificate; malicious code certificate by OEM.
• Camera and NVR offered must be same company (buyer text ATC).
• Buyer or OEM must have ISO 9001 (buyer-added terms); bidder should have ISO 9001:2015 (ATC 21).
• Imported products: OEM or authorized seller must have registered office in India for after-sales support.

Bidder local presence, site visit and blacklisting conditions

Mandatory site visit with Stn Sec Offr certificate; bidder local office near consignee for 24x7 support; non-blacklist and police verification affidavits required.

• Bidder should have local office at consignee place for 24x7 service support within 50 to 80 km.
• Work familiarisation visit mandatory; certificate from Stn Sec Offr of AFS Khambhaliya enclosed with bid else bid rejection; cost borne by bidder; visit before 24 hours from bid end.
• Original non-blacklist affidavit within last ten days of bid submission (no pending court proceedings for financial embezzlement, fraud, insolvency/bankruptcy of director/partner/proprietor).
• Police verification of firm/proprietor/partner/directors not older than three months from last date of bid submission.
• Certificate for non-suspension from GeM for past two years on contractual obligations for similar services.
• Undertaking/affidavit accepting all ATC terms (affidavit date within ten days) else rejection.
• Land-border restrictions: bidder from country sharing land border with India eligible only if registered with Competent Authority; compliance letter on OEM and Bidder letterhead with make/model list required (ATC 22 / GTC 26).

Consortium / JV

No consortium or JV rules are stated in the bid or ATC documents.

What is being procured

Supply, installation, testing and commissioning of a complete CCTV system (cameras, NVRs and associated infrastructure) with 2-year warranty and 3-year post-warranty comprehensive AMC/CAMC for IAF stations.

• GeM item categories on the bid: Video Recorder for CCTV System (V2) (Q2) and Camera for CCTV System (V3) (Q2); Total Quantity 147; primary product category Camera for CCTV System (V3).
• Buyer text ATC: entire installation of CCTV set-up at Air Force Khambhaliya, Air Force Dwarka domestic area and technical area; installation and commissioning are part of the contract; total-cost bid covering all ATC PDF items.

GeM line quantities and key specs

GeM boq lines: 1×128-ch NVR, 1×32-ch NVR, 137× non-PTZ bullet IP cameras, 8× PTZ cameras; delivery 30 days to Jamnagar consignee.

• NVR (first lot): Type NVR; Total Number of Input Channels 128; BIS IS 13252 required; warranty options 1/2/3 year or higher; required product warranty 2 year + 3 year CMC.
• Cameras (137): PTZ No; Bullet; IP Yes; 6 MP (3200×1800) or better; STQC security test / ER compliance; BIS CRS.
• Cameras (8): additional parameter PTZ = YES.
• NVR (second lot): Number of IP based Video input Channels 32.

Full ATC bill of quantities (buyer scope PDF)

ATC BOQ expands scope well beyond GeM category lines to a full system install including NVRs, storage, networking, cabling, civil works, displays, power and 3-year comprehensive AMC.

• IP camera 6 MP 50 Mtr: 92; IP camera 6 MP 30 Mtr: 45; 4MP PTZ 32X Zoom 180mtr: 8.
• NVRs: 128 Channel ×1; 32 Channel ×1; 64 Channel ×3; 20 TB HDD ×7; 16 Port POE ×13.
• Cabling/civil: OFC 8000 m; CAT-6 8300 m; electrical cable (3 core) 1500 m; digging electrical cable 1500 m; HDPE pipe 40 mm 8000 m; cable/HDPE installation 8000 m.
• Hardware: Giga switch 16 port ×3; 5×5 junction box ×145; 3U rack ×5; 8U rack ×1; camera stands ×145; TV/Display 43" ×3; 65" ×5; HDMI Extender 150 Mtr ×3; 300×300 outer box ×15; UPS 1 KVA ×9; Inverter set with 150 MAH battery ×1.
• Services: Camera/stand installation charges ×210; 3 Years Comprehensive AMC ×1 Job.
• Bidders must quote as per this ATC value list; complete installation cost included in quoted amount.

Locations and site constraints

Installation at AF Station Khambhaliya and AF Station Dwaraka (Domestic and Technical area); sites are security-sensitive; parallel CCTV feed required at a buyer-designated place.

• Consignee/reporting address on GeM lines is masked and shown as JAMNAGAR.
• Mandatory site visit within bid period; contact number 9567891849.
• Samples must be provided by OEM/bidder before installation.
• Smart TVs must be Wi‑Fi disabled with baseline hardening of Wi‑Fi system.

Warranty, CMC/AMC scope and standards

Minimum 2-year warranty with replacement (including cables); 3-year comprehensive maintenance thereafter with 98% uptime on 24×7×365 basis.

• CMC includes preventive maintenance/calibration per manufacturer manuals, service charges and spares after warranty; consumables not included; service visits at least once in six months or per user requirement.
• Penalty: extend CMC period by double the downtime period for uptime shortfalls.
• Only STQC certified CCTV systems accepted; Annexure-I requires clause-by-clause compliance statement with technical bid.
• MeitY/MHA security advisories and STQC ER compliance apply before accepting/releasing CRAC.

Quantity option clause

Purchaser may increase/decrease ordered quantity up to 25% at placement and increase up to 25% during currency at contracted rates, with calculated extra delivery time.

Submission portal and mode

Online two-packet bid on GeM (GEM/2026/B/7844223); evaluation total value-wise with technical then financial; Bid-to-RA among technically qualified bidders (H1 elimination rule).

• Documents uploaded by bidders are shown to all participating bidders (including clarification/representation documents after login).
• Bidder's offer liable to rejection if certificates/documents sought in Bid, ATC and Corrigendum are not uploaded.
• No separate physical tender-fee envelope; physical originals mainly for EMD instruments (and any original affidavits as demanded by ATC).

Physical originals and hardcopy deadline

EMD hardcopy (DD/FDR) must reach Buyer within 5 days of Bid End / Bid Opening; ATC also seeks original affidavits with recent dates.

• GeM GTC: scanned Bid Security online + hard copy within 5 working days of bid opening, else bid may be rejected.
• GeM disclaimer treats mandating physical documents other than EMD and signed Integrity Pact as a pre-requisite to qualify as a potential invalid buyer practice — bidders should still meet stated ATC affidavit requirements but note the GeM rule conflict.

Signing / attestation rules

Several ATC proofs must be original affidavits dated within ten days of bid; OEM/bidder letterheads for specific certificates; police verification currency ≤3 months.

• No Class of digital signature is separately prescribed beyond normal GeM seller DSC login/submission practice in these documents.

No corrigendum / addendum in the document pack

No corrigendum, addendum or amendment PDF is included with this tender workspace; original bid dated 21-08-2026 and ATC dated 07 Aug 26 apply as issued.

• Final applicable key values therefore remain: Bid End 04-09-2026 12:00:00; Bid Opening 04-09-2026 12:30:00; Pre-bid 24-08-2026 11:00 at AFS Khambhaliya; Bid validity 90 days; EMD INR 2,02,962; ePBG 5% for 26 months; delivery 30 days on GeM lines.

GeM category line items vs ATC full BOQ scope

GeM bid catalogues only 2 NVRs + 145 cameras (total qty 147), while the buyer ATC PDF mandates quoting a full multi-item installation BOQ (cables, switches, racks, TVs, UPS, civil works, 64-ch NVRs, AMC job, etc.).

• Buyer text ATC says bidders should quote for all items in the ATC PDF and that the bid is total-cost based for entire installation — so commercially the ATC BOQ is intended scope, but the GeM structured lines do not list those accessories as separate catalogue items.
• Impact: pricing/coverage risk if GeM price schedule cannot capture non-catalogue BOQ lines; seek written clarification.

64-channel NVR quantity missing on GeM lines

ATC BOQ requires 3 × 64 Channel NVR, but GeM item list only shows 128-ch (1) and 32-ch (1) NVRs.

• Annexure-I also refers to 64 & 32 channel NVR compliance rows.
• Prevail for scope intent: ATC BOQ / buyer text ATC requiring full item list — but GeM structured bid may not allow separate 64-ch line entry.

NVR channel rating 128 vs 120

ATC BOQ lists 128 Channel NVR; Annexure-I compliance table describes '120 Channel NVR 4 SATA' / 'Up to 120 channel IP camera input'.

• GeM first NVR line specifies 128 input channels.
• Need clarification which channel capacity is mandatory.

Display / TV sizes inconsistent

ATC BOQ specifies TV/Display 43" (3) and 65" (5); Annexure-I refers to Monitor 56" & 43" and Smart TV 43" & 55".

• Buyer text ATC only adds that smart TV should be Wi‑Fi disabled.
• Clarify required diagonal sizes before supply.

Power cable specification conflict

ATC BOQ calls for Electrical cable (3 core) 1500 m; Annexure-I compliance row asks for heavy duty power cable 2 core 1 Sq mm.

Rack size conflict (8U / 6U / 3U)

ATC BOQ has 3U rack (5) and 8U rack (1); Annexure-I lists 'Rack 8 U' described as 'High quality metal 6U rack for outdoor purpose'.

Experience geography: any Govt/PSU vs only Defence/allied

GeM experience filter accepts Central/State Govt/PSU supplies; ATC restricts same-nature experience and successful project certificate to Army/Navy/Air Force/Allied services.

• GeM disclaimer flags 'Seeking experience from specific organization / department / institute only' as a buyer practice that can render bid/contract null & void — creating enforceability risk on ATC cl. 10/20.
• Practically, bidders without defence references face rejection under ATC even if GeM filter is met.

Local content: Class 1/2 thresholds vs 'made in India' only

Bid allows Class 2 local suppliers at ≥20% local content, while ATC approves only Made-in-India camera and accessories makes.

• If ATC is applied strictly, Class 2 partial-local offerings meeting GeM MII gate may still fail ATC cl. 9.

CMC percentage cap 25% vs 50% in CMC boilerplate

Bid CMC min/max fields set 3%–25%, but Additional CMC clause 8.5 states CMC may be offered within range of 3 to up to 50% as defined by buyer.

• Practical reading: buyer-defined band in bid details (3%–25%) should govern quotes; 50% is generic template ceiling.

Consignee location Jamnagar vs installation sites Khambhaliya/Dwarka

GeM consignee address is shown as JAMNAGAR, while ATC/buyer ATC place installation at AFS Khambhaliya and AFS Dwarka.

• Likely administrative consignee vs actual work sites; confirm delivery/installation acceptance locations and logistics responsibility.

How to price non-catalogue ATC BOQ items on GeM

Ask buyer how the full ATC BOQ (cables, racks, switches, TVs, UPS, civil works, installation charges, 64-ch NVRs, AMC job) is to be loaded into GeM unit rates when structured lines only list cameras/NVRs.

• Material to bid/no-bid and L1 evaluation integrity; risk of later quantity disputes or rejected price break-up.

Confirm mandatory NVR mix and channel capacity

Seek written confirmation whether 3×64-ch NVRs are mandatory and whether 128-ch or 120-ch is the required high-capacity NVR specification.

Whether Defence-only experience ATC will be enforced

Ask whether ATC cl. 10/20 Defence/allied experience and ≥50-camera/₹25 lakh completion certificate will be applied despite GeM filter allowing any Central/State/PSU experience and GeM disclaimer against organisation-specific experience.

• Pass/fail eligibility issue for non-defence suppliers.

Site visit certificate logistics before bid end

Confirm process, appointment SLA and issuing authority for Stn Sec Offr AFS Khambhaliya visit certificate, and whether one certificate covers Dwarka/technical areas.

• ATC makes missing certificate a bid-rejection ground and requires visit before 24 hours from bid end; pre-bid is 24-08-2026 while bid ends 04-09-2026.

Parallel feed location, interface and acceptance criteria

Request definitive parallel-feed location, technical interface, distance, and what 'acceptance certificate at bidding' must contain, since ATC says details will be elaborated in pre-bid.

• Affects design, OFC/network quantities and cost risk.

Resolve TV size, power cable and rack specification clashes

Ask buyer to freeze final specs for displays (65" vs 55"/56"), power cable (3-core vs 2-core 1 sq mm), and rack sizes (3U/8U vs 6U wording).

Whether '100% Made in India accessories' overrides Class-2 eligibility

Clarify if Class-2 local suppliers (≥20% LC) can bid/supply when ATC cl. 9 requires Made-in-India cameras and all associated accessories.

Scope/price mismatch and evaluation risk

Full installation BOQ sits in ATC while GeM lines are only cameras/NVRs — high risk of under-quoting, non-responsive pricing, or post-award scope disputes.

• Buyer states bid amount includes 3-year CAMC and all ATC items; failure to load full scope into GeM total can win on paper then fail delivery.

Mandatory site visit certificate is a hard rejection ground

Missing Stn Sec Offr familiarisation certificate leads to bid rejection; visit cost on bidder; sensitive multi-site access may be slow.

• Also original affidavits must be dated within ten days of bid — timing/logistics risk.

Tight delivery: 30 days for multi-site SITC

GeM delivery days are 30 for all lines while ATC scope includes OFC/CAT6 laying, digging, racks, power and commissioning at two stations — schedule risk and LD exposure.

• LD under GeM GTC: 0.5% of contract value of delayed quantity per week or part week; cap 5% normally, up to 10% for inordinate delay (>25% of completion period).
• Option clause may add up to 25% quantity with formula-based extra time (minimum 30 days if original DP ≥30).

Security, certification and OEM gating is unusually stringent

STQC/ER, multi-ISO + CMMI5, 2000-camera OEM track record, no global sanctions, India-hosted cloud, same-brand camera+NVR, Made-in-India accessories and local 24x7 office within 50–80 km heavily narrow competition and raise compliance risk.

• False land-border declaration is ground for immediate termination and legal action.
• CRAC may be withheld without STQC security compliance.

CMC commercial burdens and PBG stacking

3-year CMC with 98% uptime, downtime doubles CMC period, CMC price all-inclusive (spares, insurance, GST, logistics), and separate CMC PBG; equipment PBG can be forfeited if CMC PBG/services fail.

• CMC is offline contract; quarterly payment only after satisfactory completion — cash-flow lag.
• Initial ePBG 5% for 26 months on equipment cost (excluding CMC).

Payment holds and acceptance risk

No payment until Performance Security verified; goods payment only after CRAC; buyer may reject within 10 days of receipt; warranty replacement within 7 days if defective.

• Inspection Required (empanelled agency) = No on bid, but consignee still has rejection rights and STQC compliance gate before CRAC.

EMD hardcopy and high EMD cash lock

INR 2,02,962 EMD with hardcopy within 5 days; failure risks bid rejection; funds locked through validity (90 days + 45 days per GTC guidance).

One-sided / sensitive-site execution risks

Highly sensitive IAF sites, mandatory local support proximity, samples before installation, parallel feed obligation, and labour-code compliance breach treated as contract breach.

• Arbitration Clause: No; Mediation Clause: No on bid details — disputes follow GeM GTC dispute pathway rather than named arbitration in bid header.

Inviting organisation / office

Ministry of Defence — Department of Military Affairs — Indian Air Force; consignee side Air Force Station Jamnagar / installation at AFS Khambhaliya and AFS Dwarka.

• Office Name is masked (***********) in the bid PDF.
• Beneficiary for EMD/PBG: Air Force Public Accounts / AIR FORCE PUBLIC FUND ACCOUNTS AF JAMNAGAR.

Buyer / grievance email contacts

HOD grievance email [email protected]; Buyer email [email protected].

• ATC signed by NK Daksh, Sqn Ldr, Commanding Officer (07 Aug 26 / Aug 26).

Site visit / pre-bid contacts and venues

Pre-bid venue: Air Force Station Khambhaliya on 24-08-2026 11:00; site-visit contact number 9567891849; visit certificate from Stn Sec Offr, AFS Khambhaliya.

• Physical EMD hardcopy is to be delivered to the Buyer (address otherwise masked in PDF); payable/favour details use AIR FORCE PUBLIC FUND ACCOUNTS AF JAMNAGAR.