Publication
Bid GEM/2026/B/7820436 is dated 11-08-2026.
Loading
Loading…
Loading…
Hiring of Agency for IT Projects- Milestone basis
Department Of Defence Research & Development · Ernakulam, Kerala9644969
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
11 Aug 2026
16 Sept 2026
₹7.1 Cr
₹25 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid GEM/2026/B/7820436 is dated 11-08-2026.
21-08-2026 at 10:00 at NPOL, Thrikkakara, Kochi; representative details must be intimated two days beforehand. Attendance is a bid-qualification condition. No separate clarification deadline is stated.
Bid submission closes 16-09-2026 at 10:00; opening is 16-09-2026 at 10:30.
90 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
INR 71,154,000 inclusive of all taxes; it is guidance for EMD and eligibility and is not a price benchmark.
INR 2,500,000 in favour of The Director, NPOL; valid for 45 days beyond the 90-day bid validity.
No tender document or participation fee is specified; the bid disclaimer states that asking for such a fee is prohibited.
ePBG is 3.00% of contract value for 26 months, submitted within 15 days of GeM contract award; payment becomes due only after receipt and verification.
NPOL pays within 30 days, stage-wise against an approved Delivery Acceptance Note: 10% at final kickoff MoM (T0+1 week), 15% at WP1-2 (T0+16 weeks), 20% at WP3 (T0+28), 20% at WP4 (T0+36), 25% at WP5-6 (T0+44), and 10% at WP7-9 (T0+52).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only firms attending the 21-08-2026 pre-bid meeting will have their bids processed and evaluated.
Minimum average annual turnover is Rs.2.2 Crore for the last three years. The buyer-uploaded qualification document specifies the period ending Dec 2025 and CA/Cost Accountant-authenticated audited balance sheet and P&L.
The bidder needs seven years' experience, ending in March before bid opening, providing similar services to a Central/State Government organisation or PSU, evidenced for each financial year.
Over the current and last three financial years ending in March before opening, complete either three similar services of at least 40% each, two of at least 50% each, or one of at least 80% of the estimated cost.
QCBS technical score must be at least 70/100 and each displayed parameter has a cutoff: DO-178B/C 22/30; in-house DO-178C QMS 15/20; PSU/Government experience 7/10; CMMI 3/5; AS9100 3/5; relevant expertise 7/10; financial stability 3/5; India presence 3/5; presentation 7/10.
The qualification text requires work on at least 10 DO-178B/C Level A-C programmes with certification-agency experience, plus a proven in-house DO-178C-compliant QMS used in successful certifications at least to DAL C.
To clear the displayed cutoffs, the matrix effectively requires more than three Indian PSU/Government projects in the past five years, current CMMI Level 4 or above, and current AS9100 Rev D certification; however, the narrative says CMMI Level 5 shall be held.
The cutoff structure requires at least 7/10 for DO-178 simulation/testing, real-time signal processing and embedded C++; at least 3/5 financial-stability points (Rs.10-50 Cr average turnover band); and at least 3/5 for five or more years of Indian software-service operations.
Eligible MSEs and DPIIT-recognised startups receive complete relaxation from the seven-year experience and Rs.2.2 Crore bidder-turnover criteria, subject to technical and quality compliance and uploaded proof; the QCBS technical cutoffs are not stated as relaxed.
By participating, the seller undertakes it is not debarred under GFR Rule 151, must submit only one bid including affiliates/related parties, and—if covered by the land-border or specified-ToT restriction—must hold Competent Authority registration at bid submission and acceptance.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Develop a reusable, configurable common signal-processing application for sonar platforms, deployable on Intel multicore SBCs and integrated with existing simulation environments, compliant with DO-178C DAL C.
Produce requirements and all DO-178C lifecycle documentation; perform IV&V, unit testing, static/dynamic LDRA analysis, tool qualification under DO-330, develop the PDI/configuration tool, and support CEMILAC DAL-C certification.
T0 is kickoff. WP1 plans/standards is due week 10; WP2 HLR/SRD week 16; WP3 design/LLR week 28; WP4 C++ code, executable, traceability and PDI tool week 36; WP5 HLR verification/tooling week 42; WP6 LLR verification/coverage week 44; WP7 red-label baseline week 48; WP8 verification results and WP9 SCI/SLECI/SAS week 52.
Most work is at the supplier's premises, with selected engineers deployed to NPOL, Thrikkakara, as required for understanding, reviews, critical milestones and integration; NPOL on-site hours are 09:00-18:00 IST Monday-Friday.
Supplier submits a Delivery Acceptance Note for peer-review-closed artefacts; NPOL has 10 working days to review intermediate/final deliverables, after which deficiencies must be corrected and resubmitted. Weekly status/review and quarterly governance reviews are required.
All work-package deliverables are NPOL property and the supplier may not seek IP rights. A secure protected development environment, secure transfer and NDA are required. Linux OS/boot certification and certification of COTS C++ libraries to DO-178C Level C are expressly out of scope.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit through GeM as a Two Packet Bid. Put all price elements only in the financial bid; any price in the technical bid makes the offer non-responsive.
GeM applies Aadhaar-based e-signing, legally at par with digital signatures. No DSC class is specified in the tender documents.
For non-exempt bidders, upload the scanned EMD instrument online and submit its hard copy directly to the Buyer within 5 working days of bid opening. No other physical pre-qualification document is required by the tender documents.
The NDA must be on requisite-value stamp paper, signed by an authorised signatory and company-sealed. Failure to upload any certificate/document sought in the bid, ATC or corrigendum makes the offer liable to rejection.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The generated bid clause measures the last three years ending 31 March of the previous financial year, while the tender-specific qualification document says ending Dec 2025. With no corrigendum, the specifically dated Dec 2025 requirement is the practical value to use, but obtain written confirmation because the generic clause is inconsistent.
Pre-qualification says Rs.2.2 Crore average turnover, but QCBS requires at least 3/5 for Financial Stability and awards 3 only in the Rs.10-50 Crore band. Therefore Rs.2.2 Crore permits entry but Rs.10 Crore average appears necessary to clear the parameter cutoff.
The narrative mandates at least 10 programmes, but the scoring table gives marks from one project and the bid cutoff is 22/30. The explicit 'at least 10' requirement is the safer pass/fail interpretation; the lower scoring thresholds should not be relied on without clarification.
The qualification narrative says the supplier shall hold CMMI Level 5, but Level 4 receives 3 marks, exactly the displayed cutoff. The explicit Level-5 'shall' condition is stricter and should be treated as prevailing unless the Buyer confirms Level 4 eligibility.
The scope document prints both terms as financial score/weight, contradicting its own technical-plus-financial explanation. The separate qualification methodology and generated bid establish the applicable formula as technical score x 0.7 plus financial score x 0.3.
GeM GTC says service bills are payable within 10 days of SDAC and online bill, while the buyer's payment schedule says within 30 days against Delivery Acceptance Note. The tender-specific 30-day milestone provision overrides the generic GTC for this procurement.
The bid-specific clause requires a signed NDA with the bid, while the scope describes the supplier signing an NDA as part of the development engagement and says failure may terminate the contract. Bidders should comply at both stages: submit the executed tender-format NDA now and re-execute/update it after award if NPOL requests.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether audited turnover is tested to Dec 2025 or 31 March 2026, and whether the Rs.10 Crore Financial Stability score band is a mandatory parameter cutoff despite the Rs.2.2 Crore PQC and MSE/startup turnover relaxation.
Please state the actual pass/fail minimums for DO-178B/C programmes, in-house-QMS certifications, Indian PSU/Government projects and CMMI level, because the narrative requirements, scoring bands and parameter cutoffs do not align.
Please correct the printed final-score formula and confirm that final score is St x 0.70 + Sf x 0.30, with all nine individual cutoffs mandatory before financial evaluation.
Please provide expected onsite headcount/person-weeks by milestone, travel/stay responsibility, and the exact secure laptops/desktops, licences and hardware the supplier must price, because deployment is requirement-based and unquantified.
Please confirm whether the bid-stage NDA must already be countersigned by NPOL, identify the First Party/laboratory details and stamp value, and confirm whether a fresh contract-stage NDA will be required.
Please confirm whether payment is due 30 days from NPOL's Delivery Acceptance Note or 10 days from GeM SDAC, and whether deemed acceptance applies if NPOL gives no feedback within its 10-working-day review period.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The full DO-178C programme closes in 52 weeks. Delay attracts LD at 0.5% of delayed contract value per week/part, normally capped at 5% total contract value; delay over 25% of the completion period is 'inordinate' and can raise the maximum deduction to 10%.
Payments depend on NPOL acceptance and correction/resubmission. Forty-five percent is tied to weeks 44 and 52, while the tender-specific payment clock is 30 days; PBG receipt/verification is a precondition to any payment.
The successful bidder must carry a 3% ePBG for 26 months—more than twice the one-year contract period—and extend it for any extension; breach can result in partial or full forfeiture.
Deliverables are expressly subject to collaboration/adaptation and must satisfy CEMILAC/NASDECA requirements arising during the programme. Although scope/time/cost changes are to be mutually agreed, certification-driven rework and schedule pressure remain pricing risks.
The supplier bears secure-environment, data-transfer, background-check/security-clearance and potentially tools/licences/hardware duties, plus unquantified requirement-based NPOL deployment. These obligations can materially affect resource availability and price.
All deliverables belong solely to NPOL, the supplier cannot seek IP rights, and NDA confidentiality continues for the agreement term plus ten years. Reuse/commercialisation value is therefore restricted.
Bid withdrawal/modification, false/forged submissions or failure to furnish PBG can forfeit EMD and trigger debarment. Contract non-performance permits cancellation, PBG forfeiture, rating downgrade and GeM debarment.
An incorrect local-content class can attract up to 10% of contract value; false declarations can lead to debarment for up to two years.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The Director, Naval Physical and Oceanographic Laboratory (NPOL), Department of Defence Research & Development, Thrikkakara PO, Kochi - 682021. The GTC requires the physical EMD hard copy to be submitted directly to the Buyer; no more specific receiving desk is stated.
Vijay Gopal G, Scientist-F; mobile +91 9446021559; telephone 0484-2572305; [email protected].
G. Radhakrishna Pillai, TO-D, Division Head (MM): [email protected] / [email protected]; 0484-2571320, +91 9497679493. Jiffy Jose, SSO-II: [email protected]; 0484-2571322, +91 9539388422.
HOD: [email protected]; Buyer: [email protected].