Chair, Composite Office Tables, Metal Beds

Bid publication / document date

Bid document dated 16-09-2026 (Bid Number GEM/2026/B/8042411).

• No corrigendum has amended this date.

Bid end / submission deadline

Bid End Date/Time: 28-09-2026 13:00:00.

• Auto-extension: bid auto-extends by 7 days once if fewer than 3 bids (minimum 3 bids required to disable automatic extension; auto extension count = 1).
• No pre-bid meeting or separate clarification deadline is stated in the bid documents.

Bid opening

Bid Opening Date/Time: 29-09-2026 13:00:00.

• Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Bid offer validity

Bid Offer Validity is 90 days from the bid end date.

• Per GeM GTC, Bid Security/EMD should be valid for 45 days beyond bid validity.

Delivery period

Delivery period is 45 days for each line item (chairs, tables and metal beds) to consignee at Umsawli, Shillong.

• Advance sample to be submitted within 5 days of award; buyer responds within 10 days of receipt; buyer-side sample delay extends delivery without LD.

Estimated / tender value

No estimated cost or tender value is stated in the bid documents.

• EMD of INR 84,000 is fixed; GeM GTC recommends Bid Security at about 1% of estimated value (buyer may set 0.5% to 5%), but the bid does not publish an estimated value.

EMD / bid security

EMD Amount is INR 84,000; Advisory Bank State Bank of India; beneficiary IIM Shillong, Umsawli, Shillong 793018, Meghalaya.

• Bid also allows online EMD via RTGS/internet banking to IIM Shillong A/c No. 30276148008, IFSC SBIN0002081, SBI Laitumkhrah branch, Shillong 793003; upload payment proof with bid and mention bid number and bidding entity in the transaction remarks.
• GeM GTC defines acceptable Bid Security forms as Insurance Surety Bond, Account Payee DD, FDR, Banker's Cheque, Bank Guarantee (including e-BG), or online payment; EMD is also accepted as a surety bond per the bid.
• EMD & Performance security should be in favour of the Beneficiary wherever applicable.
• EMD exemption available as per GeM GTC for eligible categories (MSE manufacturers of goods, Start-ups, etc.); under MSE category only manufacturers for goods are eligible — traders excluded; supporting documents must be uploaded with the bid.
• Per GeM GTC: EMD validity should be 45 days beyond bid validity; no interest on EMD; scanned copy online and hard copy of Bid Security to Buyer within 5 working days of bid opening (failing which bid may be rejected).
• EMD forfeitable if bidder withdraws/modifies bid, submits false documents, or fails to furnish performance security in time.
• No tender/bid participation fee is chargeable under GeM buyer restrictions stated in the bid.

Performance security (ePBG)

ePBG Percentage is 3.00% for a required duration of 39 months; Advisory Bank State Bank of India.

• Per GeM GTC, Performance Security is due within 15 days of award on GeM; payments become due only after receipt and genuineness verification; no interest on PBG.
• GTC requires Performance Security valid for 2 months beyond completion of all contractual obligations including warranty; seller must extend validity if obligations are extended.
• Buyer may forfeit PBG in whole or part for non-performance; refund within 30 days after completion of all contractual obligations.
• GTC acceptable forms: Insurance Surety Bonds, Account Payee DD, FDR, Bank Guarantee (including e-BG), or online payment.

Payment terms

For goods, 100% payment within 10 days of CRAC issuance and online bill submission, unless STC/ATC says otherwise; no ATC-specific alternate payment schedule is stated.

• CRAC (Consignee's Receipt cum Acceptance Certificate) forms the basis of payment.
• No payment for rejected goods; seller must lift rejected goods within 10 days at own cost.
• Payment also contingent on Performance Security receipt/verification (GTC) and, where carry-in warranty applies, on proof of Functional Service Centre (buyer terms).
• Scope price is to include all cost components for Supply, Installation, Testing and Commissioning; GeM delivery is Free Delivery at Site including loading/unloading.

Bidder turnover

Minimum average annual financial turnover of the bidder for last 3 years ending 31st March of previous FY: 21 Lakh(s).

• Evidence: certified audited balance sheets or CA/Cost Accountant turnover certificate; if entity younger than 3 years, average of completed FYs after constitution is taken.
• Turnover eligibility criteria: to be verified by the buyer at technical evaluation.
• MSE Relaxation for Years of Experience and Turnover: No; Startup Relaxation: No.

OEM turnover

Buyer terms require OEM minimum average annual turnover for last 3 years 'as indicated in the bid document'; only the bidder figure of 21 Lakh is numerically published.

• Documentary evidence same form as bidder turnover; for bunch bids, OEM of category related to primary product with highest bid value must meet the criterion.
• Primary product category is Metal Beds (V3).

Experience criteria

3 years past experience required for same/similar category products supplied to any Central/State Govt Organisation/PSU before bid opening.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same/similar Category Products; submit copies of relevant contracts and delivery acceptance certificates like CRAC for some quantity in each of the Financial years.
• In bunch bids, category of primary product having highest value must meet the criterion.
• Acceptable experience proofs (buyer terms): (a) contract copy with invoices + self-certification of execution; (b) client execution certificate with contract value; (c) other execution proof e.g. third-party inspection release note.

Past performance quantity

Bidder or OEM (themselves or through re-seller(s)) must have supplied same/similar Category Products for 50% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt Organisation/PSU.

• Submit copies of relevant contracts proving cumulative order quantity in any one FY; for bunch bids, primary product category with highest bid value applies.

Manufacturer / authorised dealer and India presence

Bids accepted from reputed furniture manufacturing firms with All India presence; bidder must be manufacturer or authorised dealer with bid-specific OEM authorisation; bidder firm registered in India and OEM must have manufacturing centre in India.

• Partial bids not allowed — bidder/OEM must bid for all items of the bundle; partial bid submission will be rejected.
• Joint Ventures (JV) are not allowed.
• Only Class-1/Class-2 local suppliers may participate (MII Order); minimum local content Class 1 = 50%, Class 2 = 20%; non-local suppliers not eligible (eligible MSEs still allowed to participate per concurrent application guidance).
• Land-border country bidders eligible only if registered with Competent Authority (GeM GTC clause 26).

Factory capacity, certifications and quality credentials (ATC)

ATC imposes extensive OEM/bidder factory, ISO/BIS/BIFMA/Green, lab-test and profitability qualifications beyond the GeM filters.

• Own factory for metal working and wood working; submit complete machinery/equipment/tools details with photos; listed CNC/edge-banding/press brake/welding/powder-coating/nine-tank pre-treatment and related machines must be immediately available.
• OEM should have BIS certification for products and manufacturing units; documentary evidence with bid.
• OEM ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; member of BIFMA with product certifications where applicable; Environmental Certificate required.
• Green Guard certification by UL for chairs, tables, workstations & storages, or products complying with IGBC standards; valid certificates with technical bid.
• OEM/Bidder in profit for past 3 years — Balance Sheet and Trading & P&L to be submitted.
• In-house testing lab for BIFMA & chemical/coating tests; reports on quoted product lot/batch within 6 months of quoting and report not older than three months; measuring equipment calibrated by NABL lab or OEM lab NABL accredited.
• NABL test reports of incoming raw materials (steel tube, MDF, CRC sheet/pipe, foam etc.) not older than 06 months from tender date.
• Registered Office/Branch Office and Authorised Service set-ups within the state (documentary evidence); Service centre/Regional Branch within the North East to make good defects within 48-72 working hours after handover.
• Trading license from KHADC (or business license from Shillong Municipal Board) to be furnished, or notarised Rs.100 non-judicial stamp affidavit undertaking to obtain it before supply or within 30 days of GeM PO, else EMD absolute forfeiture and debarment from the work's bidding.
• Disqualification for false representations, poor performance history, unreasonably high/low unexplained prices, non-compliance/non-submission/lack of clarity/contradictions in specs.

Blacklisting / criminal case bar

Firm must not be blacklisted by any Central/State Government/Public Undertaking/Institute, and no criminal case registered/pending against the firm or its owner/partners anywhere in India (Annexure-II certificate).

• False particulars later found may lead to summary termination and blacklisting.

What is being procured

Bunch goods supply of furniture: Chair for General Purpose (Q2), Composite Office Tables conforming to IS 8126 (V2) (Q2), and Metal Beds (V3) (Q2); total quantity 270 units (90 of each).

• Evaluation Method: Total value wise evaluation; Bid splitting not applied; Primary product category Metal Beds (V3).
• Type of Bid: Two Packet Bid; Bid to RA enabled with H1-Highest Priced Bid Elimination rule.
• Scope of supply (price to include all cost components): Supply, Installation, Testing and Commissioning of Goods.
• Consignee/Reporting Officer: Colin W R Sohkhlet, address 793018, Umsawli, Shillong 793018; delivery 45 days for each item quantity 90.

Key technical requirements (as refined by ATC detailed specifications)

ATC Detailed Specifications fix product parameters beyond the GeM category allowed values — chairs, single metal beds and IS 8126 composite office tables with 3-year warranty.

• Chair: cantilever base; cushioned polyester seat; seat colour Brown/Tan; min seat height 400 mm; Mid-back; backrest width Low; fully covered backrest Brown/Tan; lumbar support Yes; fixed armrest without cushion/padding; min warranty 3 years.
• Metal bed: single, headboard+footboard, length 1850-1900 mm, width 900-1050 mm, height 450-500 mm; MS frame 60x30 mm, 1.0 mm thick, powder coated black; mattress support MS cross beams H&V combo, 1.2 mm, 5 width-parallel + 2 length-parallel beams; headboard height 200-250 mm, footboard 150-200 mm; warranty 36 months; no storage/foldable/canopy/buffers.
• Composite office table: conformity IS 8126; table with single locker storage unit; MS tubular pedestal; particle board top 1200 x 600 x 20 mm; height 710 mm; painted section colour White; warranty 3 years.
• Note: bid GeM category for tables shows Warranty (year) '5 Or higher' while ATC requires 3 years for all items — see contradictions.
• Option clause: purchaser may ±25% quantity at contract placement and may increase ordered quantity up to 25% during contract at contracted rates, with calculated additional delivery time.

After-sales, sample and warranty service obligations

3-year warranty for all items; advance sample approval before bulk supply; defect make-good in North East within 48-72 working hours; defective items replaceable free of cost within 20 days of written intimation.

• IIM Shillong may intimate inappropriate/defective items in writing within 30 days of receipt; if firm fails to replace within reasonable period, Institute may take remedial action at company's risk and expense.
• Dedicated/toll-free service telephone and escalation matrix required from Bidder/OEM.
• Inspection Required (by empanelled inspection authority): No.

Submission portal and mode

Online two-packet bid on Government e-Marketplace (GeM) under Bid Number GEM/2026/B/8042411; governed by GeM GTC plus buyer ATC.

• Documents uploaded by bidders are shown to all participating bidders (Yes).
• Clarification/representation documents during process are also displayed to other bidders after login.
• Seller grievances/representations via Representation window in Seller dashboard; buyer must reply before opening bids.

Physical originals

ATC requires original signed & stamped bid-specific Manufacturer Authorization Form (MAF) hard copy before due date/time of tender opening; non-compliance = tender rejection.

• GeM GTC also requires hard copy of Bid Security/EMD to Buyer within 5 working days of bid opening (scanned copy already in online bid).
• GeM buyer advisory in this bid states mandating physical submission of documents other than EMD and signed Integrity Pact (within 5 days of bid opening) as a pre-requisite to qualify bidders is not allowed — tension with ATC MAF hard-copy rule (see contradictions).

Signing / letter-head rules

Annexures I–III and general declarations must be on the firm’s letter head with authorised signatory name, designation, contact, seal, date and place.

• MAF must be signed and stamped, bid-specific, from OEM.
• KHADC/business-license substitute affidavit must be notarised on Rs.100 non-judicial stamp paper; scanned notarised copy uploaded with bid.

No corrigenda issued

The tender document set contains no corrigendum/addendum files; published bid dates, amounts and ATC conditions stand as originally issued.

• Documents present: bid_9899790.pdf (Bid Document dated 16-09-2026), ATCFinal_...spo.iims.pdf (Additional Terms and detailed specifications), and gtc.pdf (GeM GTC 4.0 v1.29 dt 25th March 2026).
• Final applicable snapshot: Bid end 28-09-2026 13:00; opening 29-09-2026 13:00; validity 90 days; EMD INR 84,000; ePBG 3% for 39 months; total qty 270; delivery 45 days; bidder MAAT 21 Lakh; experience 3 years; past performance 50%; ATC OEM/factory/certification conditions apply.

Composite office table warranty: 5 years (bid category) vs 3 years (ATC)

Bid GeM category specification for Composite Office Tables requires Warranty (year) '5 Or higher', while ATC detailed specifications and ATC warranty clauses require 3 years for all items including tables.

• ATC Detailed Specifications: table Warranty (year) 3; chair minimum standard warranty 3 years; metal bed warranty 36 months; ATC 5 and ATC eligibility S.No.4: three years warranty for products offered.
• Bid category line for tables: Warranty (year) 5 Or higher.
• Impact: bidders cannot simultaneously meet both numbers; seek written clarification. ATC is buyer-uploaded specific terms and detailed specs, while the category line is the GeM catalogue filter — flag both in bid compliance.

Chair backrest / armrest allowed values differ between bid category and ATC detailed specs

Bid category allows Low-back or Mid-back and armrest with or without padding; ATC detailed specifications lock Mid-back and fixed armrest without cushion/padding (plus cantilever base, Brown/Tan colours, etc.).

• Bid Chair For General Purpose allowed values: Backrest Height Low-back, Mid-back; Type of Armrest Fixed armrest with Padding, Fixed armrest without cushion and padding.
• ATC: Backrest Height Mid-back; Backrest Width Low; Type of Armrest Fixed armrest without cushion and padding; Type of Base Cantilever; seat/back colour Brown/Tan.
• Bidders should quote the ATC detailed specification set, which is more specific, but must still map to an allowed GeM catalogue configuration.

Physical MAF before opening (ATC) vs GeM restriction on physical pre-qualification documents

ATC mandates original hard-copy bid-specific MAF before tender opening as a rejection condition, while the same bid's GeM advisory forbids mandating physical documents other than EMD and Integrity Pact (submittable within 5 days of opening) as a pre-requisite to qualify bidders.

• GTC separately requires EMD hard copy within 5 working days of bid opening — not before opening.
• Action: upload MAF online and seek buyer confirmation whether physical MAF is still insisted upon and the delivery address/deadline.

OEM turnover amount not numerically indicated despite OEM Turn Over Criteria clause

Buyer Added Terms impose OEM Turn Over Criteria 'as indicated in the bid document', but the only published turnover figure is bidder MAAT of 21 Lakh — no separate OEM amount is printed.

• Creates evaluation ambiguity for OEM financial qualification and bunch-bid primary product OEM test.

Confirm controlling warranty period for composite office tables

Please confirm whether composite office tables must carry 5 years (GeM category) or 3 years (ATC detailed specs/ATC clauses), and whether ePBG duration 39 months is aligned to the final warranty.

• Material to pricing, PBG tenure and after-sales costing.

Confirm OEM minimum average annual turnover amount

Please state the exact OEM MAAT figure applicable, since OEM Turn Over Criteria refers to an amount 'indicated in the bid document' but only bidder MAAT of 21 Lakh is published.

Physical MAF submission address, timeline and necessity

Please confirm whether original hard-copy MAF is still mandatory before bid opening despite GeM restrictions, and provide the exact physical submission address and any receipt protocol.

• Noncompliance is stated as tender rejection — pass/fail risk.

Green Guard UL mandatory vs IGBC alternative

Please clarify whether Green Guard UL certificate is mandatory for chairs/tables/storages, or whether IGBC-compliant product evidence alone satisfies ATC 15.

• Wording says bidder/OEM 'shall have Green Guard certification' and also 'can also provide' IGBC-compliant products — eligibility hinge for many furniture OEMs.

Scope of 'within the state' office/service set-up and North-East service SLA

Please confirm whether Registered Office/Branch/Authorised Service set-up must already exist in Meghalaya at bid stage, and whether 48-72 working hour defect attendance is contractual SLA with penalties beyond GTC LD.

• ATC 6 is a stiff local presence filter for non-local manufacturers/dealers.

Advance sample composition and cost risk

Please confirm whether the '1 sample' means one sample per line item (chair, table, bed) or one sample overall, and whether sample logistics to Umsawli within 5 days of award can be extended given location.

• Seller bears bulk production risk before unconditional sample approval.

Liquidated damages for delayed delivery

LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% of total contract value generally; up to 10% for inordinate delay (>25% of completion period).

• Force Majeure and buyer-attributable delays can re-fix DP without LD; price increases not allowed during LD-extended period.

Tight delivery, sample gate and Northeast logistics

45-day delivery to Umsawli, Shillong plus mandatory advance sample within 5 days of award creates execution pressure; bulk manufacture before unconditional sample approval is at seller's risk and cost.

• Buyer may call fresh samples or terminate if sample has major deviations.
• Option clause can add up to 25% quantity at same rates during contract.

Heavy ATC qualification and rejection exposure

Extensive factory machine lists, BIS/ISO/BIFMA/Green Guard, NABL reports, state/NE service presence, profitability, and no-partial-bid rules create high technical-disqualification risk even for otherwise GeM-eligible sellers.

• False statements, poor past performance, or unexplained unreasonably high/low prices can disqualify at any stage.
• Failure to obtain KHADC/SMB license within stipulated time after PO leads to absolute EMD forfeiture and debarment from the work's bidding process.

Security and payment hold risks

EMD INR 84,000 locked through evaluation; 3% ePBG for 39 months; payments only after PBG verification and CRAC; service-centre proof can further hold payment under buyer terms.

• EMD forfeitable for bid withdrawal, false documents, or failure to submit performance security in time.
• Warranty defect replacement within 20 days of intimation; failure allows Institute remedial action at company's risk and expense.
• No interest on EMD/PBG.

Purchase preference and reverse auction competitive pressure

MII purchase preference (Class-1 within L1+20% up to 50% quantity) and MSE OEM preference (within L1+15% for 25% quantity) plus reverse auction with H1 elimination increase price compression risk after technical qualification.

• Total value wise evaluation on a 3-item bundle forces full-scope pricing; weak item cannot be dropped.

Inviting organisation / buyer

Ministry of Education — Department of Higher Education — Indian Institute of Management (IIM), Office: Shillong.

• Organisation operates as IIM Shillong for beneficiary/EMD and annexure addressing purposes.

Grievance / buyer email contacts

HOD grievance redressal email: [email protected]; Buyer email: [email protected].

Chief Administrative Officer / postal address (Annexure / physical correspondence)

Chief Administrative Officer, Indian Institute of Management Shillong, Umsawli, Shillong - 793018, Meghalaya; Tel.: 0364-2308011.

• This is the address used on Annexure-I undertaking and is the Institute location for supply/consignee area.
• EMD beneficiary address also listed as IIM Shillong, Umsawli, Shillong 793018, Meghalaya.
• Documents do not separately name a different room/person specifically for receiving physical MAF/EMD hard copies beyond Buyer/Institute identity.

Consignee / Reporting Officer

Consignee/Reporting Officer: Colin W R Sohkhlet; Address 793018, Umsawli, Shillong 793018 (for all three item lines).