Collection Transportation Disposal Hazardous Wastes

Publication / bid date

GeM Bid GEM/2026/B/7928071 and BHEL Tender Enq. No. 9472600052 are dated 07-09-2026.

• No corrigendum is present in the tender pack; this is the only published date.

Pre-bid / clarification deadline

No pre-bid meeting date or bidder clarification deadline is specified in the tender documents.

• GeM Bid allows 2 Days for technical clarifications during technical evaluation (post-opening process), not a pre-bid query deadline.
• GCC advises bidders to seek clarifications before submission but does not fix a deadline.

Bid submission deadline

Bid End Date/Time is 17-09-2026 15:00:00 (15.00 Hrs on 17.09.2026).

• Auto-extension: disabled only if minimum 4 bids are received; otherwise bid end may auto-extend by 3 days, maximum 1 auto-extension.
• No corrigendum has amended this date.

Bid opening

GeM Bid Opening Date/Time is 18-09-2026 15:00:00; BHEL NIT states techno-commercial opening at 15.30 Hrs on 18.09.2026.

• Single Packet Bid: Technical & Price bids will be opened on the same day.
• Change in opening date, if any, will be intimated later.
• Conflict of 15:00 vs 15:30 is recorded under contradictions; GeM Bid time is the portal-facing value.

Bid offer validity

Bid Offer Validity is 180 (Days) from Bid End Date as per GeM Bid.

• GCC separately states rates shall be kept open for a minimum of SIX MONTHS from latest due date of offer submission (including extension, if any).
• Per ATC order of precedence, GeM Bid ranks above TCC/GCC; 180 days from end date is the GeM-stated validity.

Contract period

Contract Period is 2 Month(s) / Two (02) Months from commencement / award of work.

• Hazardous waste stored inside the factory must be collected and transported within 2 months after award of contract.
• BHEL may extend the contract by up to THREE (3) months beyond original period on same rates/terms (ATC).
• GeM Option Clause also allows buyer to increase/decrease quantity or duration up to 25% at issue of contract.

Tender / estimated value

No estimated bid value, tender value or cost is stated in the available documents.

• BOQ quantities are given in MT with % allocation for price distribution, but no rupee estimate is printed.
• GeM Bid refers generically to Estimated Bid Value for EMD/eligibility guidance only, without a numeric amount in the extracted bid pages.

EMD / bid security

EMD is NIL / not required (exempted).

• NIT: EMD amount NIL; ATC PQC 1.1: Pre-qualification Bid/Earnest Money Deposit (EMD): Exemption.
• GeM Bid EMD Detail: Required No.
• GCC Chapter 1.7 EMD is marked NOT APPLICABLE in the GCC contents.

Tender document / bid fee

No tender document fee or bid participation fee is charged; GeM advisory prohibits asking for tender/bid participation fee.

Performance security / Security Deposit

GeM ePBG is not required; BHEL GCC still requires Security Deposit of 5% of contract value before start of work.

• GeM Bid ePBG Detail: Required No.
• GCC 1.8.1: successful bidder shall deposit 5% of the contract value as Security Deposit towards fulfilment of contractual obligations; furnish before start of work.
• Acceptable SD forms: Cash (as permitted under IT Act); local cheques of Scheduled Banks / Pay Order / DD / EFT in favour of BHEL; NSC/KVP etc. from Indian Post offices endorsed/pledged to BHEL; Bank Guarantee from Scheduled Banks/PFIs in prescribed format; Insurance Surety Bonds.
• BG validity: till actual completion of work + Guarantee Period + 3 months.
• SD carries no interest; delayed SD attracts enhanced SD including interest (Repo rate + 4%) before first bill.
• GeM Buyer ATC also allows Performance Security as Account Payee DD in favour of BHEL payable at BHEL TRICHY; upload scanned DD and deliver hard-copy original DD to Buyer within 15 days of award.
• Annexure-17 is the Performance Security BG proforma (claim period typically 6 months after validity).
• Conflict between GeM ePBG Required: No and GCC 5% SD is recorded under contradictions — seek clarification before pricing SD cost.

Pricing model and GST

Quote lump-sum on GeM for the full package (all BOQ items), stated as including GST @18% in BOQ/price instructions; other clauses say rates exclusive of GST — treat as a material contradiction.

• Price only online in GeM portal; reverse auction NO; PVC Not Applicable (firm rates); no ORC/Bonus.
• Must quote for all items; part quotes rejected; package-wise L1 award to single source.
• Price distribution among BOQ lines uses attached Excel allocation percentages.
• BOQ: Price to be quoted in Lump sum only (including GST @18%).
• Scope G.5 and Taxes 3.2.1 state GST extra / rates exclusive of GST and GST borne/reimbursed by BHEL subject to compliance — see contradictions.

Payment terms

Payment is pro-rata on actual BOQ execution after Area-in-charge certification; GeM Bid states 45 days from SDAC, while ATC gives MSE/Medium/Non-MSME tiered timelines from CRAC/SDA.

• ATC 2.2 Payment Terms: (i) 90 days from CRAC/SDA for Non-MSME; (ii) 60 days for Medium; (iii) 45 days for MSE vendors.
• GeM Bid Payment Timelines: Payments within 45 days of issue of SDAC and online bill submission (superseding GeM GTC clause 12's 10 days).
• Scope G: payment clock starts on invoice with copy 5 (green) and original copy 6 (blue) manifest; disposal charges inclusive of transportation & other charges; weighment at BHEL Trichy weighbridge is final; payments by RTGS/NEFT only; TDS applicable.
• MSME invoices to be settled only through BHEL-listed TReDS platforms; TReDS is preferred payment mode on GeM.
• Order of precedence places GeM Bid above ATC — 45-day GeM timeline vs ATC 90/60/45 is a contradiction for non-MSE/Medium sellers.

TSDF / hazardous-waste authorization

Bidder must be a TSDF operator with valid CFO/CTO and Hazardous Waste authorization from the concerned SPCB covering all tendered waste categories, valid at tender opening and at lifting.

• Scope also allows TSDF operators/coprocessors/recyclers with valid CFO and Hazardous Waste Authorization to participate, with copies submitted before lifting.
• Successful vendor must bring valid hazardous waste authorization registration certificate and pass book at lifting.
• Conditions must be met by the bidder firm only, not by any associate firm.
• Credentials may be verified with issuing authority; spurious documents lead to rejection and possible suspension action.

Financial turnover

Average annual audited turnover of ₹9.00 lakhs or more over FY 2022-23, 2023-24 & 2024-25 (AY 2023-24, 2024-25 & 2025-26).

• Submit Income Tax Submission Acknowledgment and Audited P&L and Balance Sheet with CA membership number and CA sign-seal.
• GeM Bid: MSE Relaxation for Years of Experience and Turnover = No; Startup Relaxation = No.
• ATC text elsewhere mentions Start-up exemption as per government norms with at least 50% of similar experience value — conflicts with GeM No relaxation (see contradictions).

Company status / registrations

Submit status documents (proprietorship/partnership/company), PAN and GST registration; bidder must not be under IBC insolvency/liquidation/bankruptcy proceedings.

• Proprietorship: PAN on owner name; Partnership: PAN and Partnership Deed; Others: PAN in firm name and Certificate of Incorporation / MOA & AOA; plus GST Registration certificate (as per GCC 1.5).
• Undertaking Annexure-4 required for IBC status.
• MII Compliance: Yes on GeM Bid.
• Land-border restriction (GeM GTC clause 26 / ATC): bidder from a country sharing land border with India eligible only if registered with Competent Authority; undertaking required.

Experience / past performance

No quantified past-work value/quantity PQC is set beyond TSDF authorization; GCC still expects proven experience in similar work and rejects offers without established experience.

• If experience is claimed, BHEL work-order copies (for BHEL jobs) or work order + completion certificate + end-customer/turnkey proof (for non-BHEL) apply per GCC evaluation rules.
• GeM Bid does not list a numeric Past Performance / Project Experience threshold in the bid details extracted.

Debarment / blacklisting / conflict

Debarred/banned bidders (and those engaging debarred firms) are rejected; conflict-of-interest declaration (Annexure-19) is mandatory; BHEL banned-list confirmation required.

• Technical Bid Form requires agreement that none of group concerns/affiliates appear on BHEL banned list and no Director/Partner/proprietor is involved with such company.
• Unsatisfactory performance with BHEL or suspension by any BHEL unit can cause rejection (GCC 1.12.3).

Consortium / JV

No consortium/JV bidding structure, equity floor or member-count rule is specified; PQC must be met by the bidder firm alone, not associates.

• Annexure-18 is only a list of consortium banks for BG issuance, not a JV rule.

MSE purchase preference

MSE Purchase Preference is Yes with L1+15% band; GeM states 100% quantity to matching MSE service provider, while ATC also describes 25% split preference.

• MSE benefits only with valid Udyam and GeM profile validation; MSE not opting preference on GeM treated as NON-MSE.
• ATC notes if contract cannot be split, full supply goes to MSE; NIT also says no splitting / single source package — practically full package may go to matching MSE.
• GeM vs ATC 25% vs 100% difference recorded under contradictions.

Service being procured

Service contract for collection, transportation and disposal/processing of hazardous wastes from BHEL Trichy under the Hazardous and Other Wastes (Management and Transboundary Movement) Rules, 2016.

• Location: BHEL Trichy Complex / High Pressure Boiler Plant, Tiruchirappalli - 620014.
• Nature of work is non-core under OSH Code, 2020 Section 2(p); OSH Code and rules notified 21.11.2025 apply.
• Successful vendor must execute agreement with BHEL Trichy to collect, transport, treat, store, dispose, recycle, co-process hazardous waste generated/stored inside factory premises.

BOQ quantities (package)

Lump-sum package covering six hazardous-waste lines totalling about 207.3 MT over the 2-month contract.

• 3.3 Sludge and filters contaminated with oil — 0.10 MT (0.0482%)
• 5.2 Wastes or residues containing oil — 2.00 MT (0.9648%)
• 12.5 Phosphate sludge — 30.00 MT (14.4718%)
• 12.8 Plating metal sludge — 0.20 MT (0.0965%)
• 21.1 Process wastes, residues and sludges (Paint sludge) — 150.00 MT (72.3589%)
• 35.3 Chemical sludge from waste water treatment (ETP sludge) — 25.00 MT (12.0598%)
• Must quote all items; award on package basis to single L1 source; no splitting.

Division of responsibilities

BHEL loads waste into vendor vehicles; vendor transports and disposes/processes with full regulatory compliance, manifests and NOCs.

• Collection and loading of all tendered hazardous waste into disposal-agency vehicles is in BHEL Trichy scope.
• Transportation per Rule 18 of HOWM Rules 2016, Motor Vehicles Act 1988 rules, and CPCB guidelines; vendor must hold transport authorization from concerned SPCB.
• Inter-state final disposal requires NOC from SPCBs of both States; transit through other States requires compliance as stated.
• Safe transport responsibility is on the vendor.
• Form 10 multi-copy colour-coded manifests mandatory after lifting (white/yellow/pink/orange/green/blue/grey roles specified).
• Before lifting: valid CFO/authorization copies; pass book; if agent lifts — bidder Aadhaar, authorization letter, representative Aadhaar notarized; advance request for men/machines/vehicles to HSE for Security.

Timelines and standards

Commence services within 7 days of LOI/WO; complete collection/transport within 2 months of award; comply with HOWM Rules 2016, OSH Code 2020 and BHEL safety rules.

• Safety: observe BHEL Security/Safety regulations; labour/equipment not to stay inside after day's work; vendor solely responsible for injuries/claims; provide PPE and temporary group insurance for labourers handling waste.
• Safety orientation by HSE mandatory for all contract workers before starting work.
• Weighment at BHEL Trichy weighbridge is final for tonnage-based payment.

Submission mode and portal

Single Packet e-bid (techno-commercial + price) only through GeM portal https://gem.gov.in/; no offline bid submission for the offer.

• Type of Bid: Single Packet Bid; GeM Bid Method: GeM-Single Packet method.
• Price only on GeM; financial document indicating price breakup required; allocation per attached Excel.
• Documents uploaded by bidders are visible to other bidders (Yes).
• Corrigenda/extensions published on https://gem.gov.in and http://bhel.com.
• Bidder must agree disclaimer that BHEL/GeM are not responsible for internet/connectivity failure.

Digital signature and attestation

Upload with electronic/digital signature on GeM; documents digitally signed/self-attested; tender pages and annexures signed and sealed by authorized signatory.

• GCC 1.1: bidders shall use electronic Signature viz Digital Signature Certificate while uploading tender documents on GeM.
• PQC notes: Digitally signed/Self-attested copies; originals may be demanded at any stage.
• POA (Annexure-15) on non-judicial stamp paper minimum Rs. 100/- and notarized.
• Conflict of Interest (Annexure-19) on company letterhead.
• Annexures 1–11 filled, signed & sealed on bidder letterhead.

Physical originals after award / on demand

No general physical bid envelope is required; originals may be called anytime; if Performance Security is given as DD, hard-copy original DD must reach Buyer within 15 days of award.

• Original Bank Guarantee (if used for SD/PBG) to be submitted to BHEL Trichy / WCM dept.
• GeM advisory text on physical EMD/Integrity Pact within 5 days of opening is generic GeM language; this bid has EMD NIL and no IP indicated as applicable in NIT.

Evaluation / opening mechanics

Technical & price opened same day; package-wise L1 then technical evaluation of L1 (then L2/L3…) under GeM single-packet process; total value-wise evaluation; RA off.

• Minimum 4 bids disables auto-extension; else 3-day auto-extension once.
• Time allowed for technical clarifications during evaluation: 2 Days.

No corrigendum / addendum found

The document set contains no corrigendum, addendum or amendment notice; original GeM Bid and BHEL ATC/NIT values apply as issued on 07-09-2026.

• Final key values: Bid end 17-09-2026 15:00; Bid opening 18-09-2026 15:00 (GeM) / 15:30 (NIT); validity 180 days from end date; EMD NIL; ePBG Required No; contract 2 months; turnover ≥ ₹9.00 lakh average of last 3 FYs; package L1 single source; RA No.
• Duplicate file pairs (1788772130/1788772138 and 1788772205/1788772208) are identical uploads, not amendments.

Bid opening time 15:00 vs 15:30

GeM Bid Opening is 18-09-2026 15:00:00 while BHEL NIT states 15.30 Hrs on 18.09.2026.

• Order of precedence: GeM Bid ranks above TCC/ATC; portal opening time is likely 15:00, but NIT says 15:30 — confirm on GeM before relying on either.
• Both dates are 18-09-2026; only the clock time differs.

GST inclusive quote vs exclusive/extra GST

BOQ/price instructions require lump-sum quote including GST @18%, while Scope payment conditions and Taxes clause say GST is extra/exclusive and borne/reimbursed by BHEL.

• BOQ p.6 and Price Bid instruction p.8: quote inclusive of GST @18% / Quoted Value = Rate + GST amount.
• Scope G.5 p.5: GST as per prevailing tariff ... shall be extra and will be borne by BHEL Trichy.
• Taxes 3.2.1 p.9: contractor's price/rates shall be exclusive of GST.
• Material pricing risk — seek written clarification before bid; do not assume either side silently.

Payment timeline 45 days (GeM) vs 90/60/45 days (ATC)

GeM Bid mandates payment within 45 days of SDAC for the Seller, while ATC special conditions set 90/60/45 days from CRAC/SDA by vendor class.

• Order of precedence places GeM Bid above Buyer Added ATC; GeM 45-day clause may prevail, but ATC is more specific by MSE status — clarify which clock and which period apply for Non-MSME/Medium sellers.

ePBG not required vs 5% Security Deposit

GeM Bid sets ePBG Required = No, yet BHEL GCC requires 5% Security Deposit and ATC LD clause contemplates forfeiture of Performance Security.

• GeM also provides DD route for Performance Security within 15 days of award.
• Annexure-2 commits successful bidder to furnish Performance Security.
• Clarify whether BHEL will still enforce GCC 1.8 SD despite GeM ePBG = No.

MSE preference 100% (GeM) vs 25% (ATC)

GeM service-provider MSE clause awards 100% quantity to MSE matching L1 within +15%, while ATC MSE provision cites at least 25% (with full award if unsplittable).

• NIT simultaneously forbids splitting and awards entire package to single L1 source — practical outcome may be full package, but the written percentages conflict.
• GeM Bid ranks above ATC on order of precedence.

Bid validity 180 days vs six months

GeM Bid Offer Validity is 180 days from End Date; GCC 1.11 requires minimum SIX MONTHS from latest due date of offer submission.

• Values are close but not identical depending on calendar months; GeM Bid prevails on order of precedence.

Startup / MSE experience-turnover relaxation Yes/No

GeM Bid sets MSE and Startup relaxation for years of experience and turnover as No, while ATC text offers Start-up exemption per government norms with 50% similar-experience value.

• GeM Bid flag should be treated as the portal rule unless a corrigendum changes it.

Single-packet same-day opening vs sequential price-bid opening wording

NIT/GeM are Single Packet with technical & price opened same day and L1-first technical check; Technical Bid Form item 14 still says price bids of only techno-commercially qualified offers will be opened with prior intimation.

• Follow GeM Single Packet / NIT evaluation process; the Form 14 wording looks like legacy two-packet language.

Confirm whether quote must be GST-inclusive or exclusive

Ask BHEL/GeM buyer which GST pricing instruction prevails before locking the lump-sum GeM price.

• BOQ/price instructions: inclusive GST @18%.
• Scope G.5 and Taxes 3.2.1: GST extra/exclusive, borne/reimbursed by BHEL.
• Wrong assumption changes bid by the full tax component and can cause rejection or loss.

Is 5% Security Deposit still payable despite ePBG Required = No?

Seek written confirmation whether GCC 1.8 5% SD / Performance Security will be enforced post-award.

• Affects cash lock, BG cost and whether LD forfeiture of Performance Security is operable.

Payment period for Non-MSME / Medium sellers

Clarify whether GeM’s flat 45-day SDAC timeline overrides ATC’s 90/60/45-day CRAC/SDA schedule.

• Also confirm trigger document: SDAC vs CRAC/SDA vs green/blue manifests.

Inter-state disposal NOC and accepted disposal routes

Confirm whether out-of-Tamil-Nadu TSDF/co-processor destinations are acceptable and who obtains dual-State NOCs/timelines.

• Authorization must cover all categories including paint sludge (150 MT) and ETP/phosphate sludges.
• Ask if BHEL will share waste analysis/characterization data and exact storage locations/access constraints inside Trichy complex.

Actual opening time and auto-extension status

Confirm whether techno-commercial opening is 15:00 or 15:30 on 18-09-2026 and how auto-extension will be notified if <4 bids.

Aggressive LD / penalty stack up to 10%

Multiple parallel LD/penalty regimes can apply, capped at 10% of order value, with termination and Performance Security forfeiture paths.

• Commencement delay: 0.5% of contract value per week (or part) from day 8 after LOI/WO; if delay beyond 15 days, terminate and forfeit Performance Security.
• Failure to collect/transport within 2 months: 10% of the payment levied.
• Other contractual/legal defaults: 0.5% of contract value per defaulting week after 7-day cure notice, max 10%.
• Non-execution quantity: Penalty = non-executed qty × (quoted rate + 10% overhead); if total penalties exceed 10% of contract value → breach.
• Overall penalty/LD maximum 10% of total/revised order value.

Short 2-month execution window for ~207 MT

All listed hazardous wastes must be collected and transported within 2 months of award, with commencement in 7 days — logistics, authorization and inter-state NOC delays are bidder risk.

• BHEL may extend contract up to 3 months or ±25% duration/quantity, but extension is BHEL discretion / option clause, not bidder right.
• Loading is BHEL scope but vehicle availability, transport authorization and disposal capacity remain vendor-critical path.

Regulatory and indemnity exposure

Vendor bears safe transport, statutory compliance, labour injuries, damage to BHEL property, and GST non-compliance financial impact.

• Must hold valid authorizations at opening and lifting; false credentials can trigger rejection/suspension.
• Temporary group insurance and PPE for waste-handling labour are vendor cost.
• BHEL weighbridge tonnage is final — post-gate weight disputes not entertained.
• GST ITC denial/interest/penalty recoverable from contractor bills; e-way bills/road permits by contractor where required.

One-sided commercial terms

Firm prices (no PVC), buyer option ±25% scope/duration, possible 5% SD cash lock, and BHEL rights to terminate/set-off/recover with overheads.

• L1-first single-packet evaluation: technically strong but higher-priced bids may never be evaluated if L1 qualifies.
• Defaulting contractor barred from future enquiries for balance work; broad debarment/affiliate language.
• Payment may be 45–90 days after acceptance plus TReDS routing for MSMEs.

Document / process integrity risks

Missing annexures, conflict-of-interest declaration, or any fake credential is summary-rejection territory; short bid window (publish 07 Sep, end 17 Sep).

• No pre-bid date fixed — unresolved contradictions (GST, SD, payment) must be raised quickly via GeM representation window.
• Buyer is duty-bound to reply to representations and cannot open bids if unreplied.

Inviting authority / office

Bharat Heavy Electricals Limited (BHEL), HPBP Trichy — Works Contracts Management, Tiruchirappalli – 620 014.

• Organisation on GeM: Bharat Heavy Electricals Limited (bhel); Office Name: 10140027-hpbp Trichy.
• Ministry/Department: Ministry Of Heavy Industries And Public Enterprises / Department Of Heavy Industry.
• WCM Dept. / 3rd Floor, 24 Bldg. / BHEL, Trichy-14.
• Regd. Office: BHEL HOUSE, Siri Fort, New Delhi – 110 049.
• Consignee/Reporting Officer: R Saravanan, High Pressure Boiler Plant, BHEL, Tiruchirappalli - 620014, Tamil Nadu, India.

WCM tender contacts

WCM phones 0431 – 257 1573, 4564; emails [email protected], [email protected].

• Original Bank Guarantees (if any) to BHEL Trichy / WCM dept.

Working area / HSE contacts

Site/HSE contacts for execution coordination: Shri Sathish Ganesan and Dr. Kuruva Gopanna.

• Shri Sathish Ganesan / Sr. Engineer/ HSE — Phone: 0431-2578105 / EMAIL: [email protected]
• Dr. Kuruva Gopanna / Sr. Manager / HSE — 0431-2575580, EMAIL: [email protected]
• Advance requests for men/machines/vehicles for loading go to BHEL Trichy HSE for Security.

GeM buyer / grievance emails

GeM HOD grievance email [email protected]; Buyer email [email protected].

• Escalation: first to designated Dealing Officer in NIT/Contract; second via SUVIDHA portal https://suvidha.bhel.in/suvidha/.
• Seller representations also via GeM Representation window in seller dashboard.