Comercial Vehicle and Buses TYRE Changer (heavy Vehicles)

Publication / bid document date

Bid document dated 16-08-2026 (GeM Bid Number GEM/2026/B/7922996).

• No corrigendum in the tender pack; this date stands as published.

Bid end / submission deadline

Bid End Date/Time: 10-09-2026 09:00:00.

• Auto-extension: Bid is auto-extended by 3 days, up to 3 times, unless at least 3 bids are received (Minimum number of bids required to disable automatic bid extension: 3).

Bid opening

Bid Opening Date/Time: 10-09-2026 09:30:00.

• Type of Bid: Two Packet Bid.
• Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Bid offer validity

Bid Offer Validity (From End Date): 120 (Days).

• Per GeM GTC, Bid Security should be valid for 45 days beyond the bid validity.

Delivery period

Delivery period: 60 days for quantity 1 to the consignee.

• No separate pre-bid meeting or clarification deadline is stated in the bid pack.

Warranty and ePBG duration

Warranty 2 years from final acceptance; ePBG duration required 26 months.

• 26 months aligns with 24-month warranty plus 2 months beyond contractual obligations under GeM GTC performance security rules.

Estimated / tender value

No estimated cost or tender value is stated in the bid documents.

• EMD of INR 11,240 is fixed; GeM GTC recommends Bid Security @ 1% of estimated value (buyer may select 0.5%–5%), but the bid does not publish the estimate.

EMD / bid security

EMD Amount INR 11,240; Advisory Bank State Bank of India; beneficiary AIR FORCE PUBLIC FUND ACCOUNT, Suratgarh.

• EMD & Performance security should be in favour of Beneficiary wherever applicable.
• EMD shall also be accepted by the buyer in the form of a surety bond.
• Buyer-added option: Account Payee Demand Draft in favour of AIR FORCE PUBLIC FUND ACCOUNT payable at SURATGARH; upload scanned proof with bid and deliver hard copy to Buyer within 5 days of Bid End date / Bid Opening date.
• GeM GTC Bid Security forms: Insurance Surety Bond, Account Payee DD, FDR, Banker's Cheque or Bank Guarantee (including e-Bank Guarantee) from any Commercial Bank, or online payment in acceptable form; validity 45 days beyond bid validity; no interest payable.
• EMD exemption available under GeM GTC for eligible categories (valid supporting documents mandatory with bid). Under MSE category only manufacturers for goods (not traders) are eligible for EMD exemption.
• GTC: hard copy of Bid Security to Buyer within 5 working days of bid opening, failing which bid may be rejected; unsuccessful EMD returned within 15 days after award or expiry of bid validity (for two-packet, unsuccessful technical-stage EMD within 15 days of technical result); successful bidder EMD within 15 days after receipt of Performance Security / e-PBG.

Performance security / ePBG

ePBG Percentage 3.00% for 26 months; Advisory Bank SBI; may also be submitted as Account Payee DD.

• Beneficiary same as EMD: AIR FORCE PUBLIC FUND ACCOUNT, Suratgarh / 35 Wing Air Force.
• Buyer-added: Successful Bidder can submit Performance Security as Account Payee DD (besides PBG allowed as per GeM GTC) in favour of AIR FORCE PUBLIC FUND ACCOUNT payable at SURATGARH; upload scanned DD in place of PBG and deliver hard copy original DD to Buyer within 15 days of award of contract.
• GTC: Performance Security for e-Bidding/RA contracts valid for 2 months beyond completion of all contractual obligations including warranty; submit within 15 days of award; payments become due only after receipt and genuineness verification; no interest; forfeitable for default; refund within 30 days of completion of all contractual obligations.

Tender document / participation fee

No tender fee or bid participation fee is charged in this bid pack.

• GeM disclaimer states asking for any Tender fee / Bid Participation fee would render the bid null & void.

Payment terms and pricing basis

Goods: 100% payment within 10 days of CRAC and online bill submission (GeM GTC), subject to Performance Security receipt and any buyer-added service-centre conditions.

• Scope of supply (Bid price to include all cost components): Only supply of Goods.
• GTC Terms of Delivery: Free Delivery at Site including loading/unloading; prices all-inclusive of taxes, duties, local levies, transportation, loading-unloading.
• If carry-in warranty applies and service centre is established post-award, Payment shall be released only after submission of documentary evidence of having Functional Service Centre.
• No payment for rejected goods; seller must remove rejected goods within 10 days.

Experience criteria (3 years)

Bidder or its OEM (themselves or through reseller(s)) must have regularly manufactured and supplied same/similar category products to any Central/State Govt Organisation/PSU for 3 years before bid opening.

• Years of Past Experience Required for same/similar service: 3 Year(s).
• Copies of relevant contracts and delivery acceptance certificates like CRAC to be submitted with bid showing some quantity supplied during each of the Financial years.
• Buyer-added Generic clause repeats the 3-year experience requirement with copies of relevant contracts for each year.
• MSE Relaxation for Years of Experience and Turnover: No; Startup Relaxation: No.

Past performance (30%)

Bidder or its OEM (themselves or through re-seller(s)) should have supplied same/similar Category Products for 30% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt Organisation/PSU.

• Past Performance filter value: 30%.
• Copies of relevant contracts proving cumulative order quantity in any one financial year to be submitted with bid.
• With total quantity 1, 30% implies at least one similar unit supplied in one of the last three FYs.

Make in India / local supplier eligibility

Only Class-I and Class-II local suppliers may bid; Non-local suppliers are not eligible (eligible MSEs still allowed to participate per concurrent MSE-MII OM).

• Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier respectively.
• MII Purchase Preference: Yes; preference to MII sellers up to L1+20%; Maximum Percentage of Bid quantity for MII purchase preference: 50%.
• Allow participation only from Class 1/Class 2 local suppliers as per PPI-MII Order 2017 (as amended): Yes.
• To avail purchase preference, upload OEM certificate of % local content and locations of local value addition; without it no purchase preference.

MSE purchase preference (not experience/turnover relaxation)

MSE Purchase Preference: Yes (L1+15% band; up to 25% of bid quantity), but no MSE/Startup relaxation from experience or turnover filters.

• MSE must be manufacturer/OEM of offered product on GeM with valid Udyam Certificate; traders/resellers excluded from MSE purchase preference.
• Benefits only if seller validated online in GeM profile and approved by Buyer after document evaluation.

Product residual market life

Quoted product must not be obsolete and must have at least 2 years residual market life (not declared end-of-life by OEM before that period).

Service support capability

Bidder/OEM must have dedicated/toll-free service support number, escalation matrix, and (for carry-in warranty) a functional service centre in the consignee's State, or establish one within 30 days of award.

• Details of Service Centres near consignee destinations are to be uploaded with the bid (warranty clause).
• Seller should have well established Installation, Commissioning, Training, Troubleshooting and Maintenance Service group in INDIA.

Land-border and debarment conditions

Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority (GeM GTC clause 26); false declaration grounds immediate termination and legal action.

• By registering/participating on GeM, seller undertakes it is not 'Debarred from Bidding' on GFR 2017 Rule 151 grounds.
• False local-content declarations can lead to debarment up to two years under GFR along with other lawful actions.

Turnover / net worth / JV

No minimum turnover or net-worth figure is specified; no consortium/JV rules are stated in this bid pack.

• Despite 'No' MSE/Startup relaxation for turnover, the bid does not set a turnover filter value.

Item and quantity

Supply of 1 piece of COMERCIAL VEHICLE AND BUSES TYRE CHANGER (HEAVY VEHICLES).

• Scope of supply (Bid price to include all cost components): Only supply of Goods.
• Bid splitting not applied.
• Evaluation Method: Total value wise evaluation.
• Bid to RA enabled: Yes; RA Qualification Rule: H1-Highest Priced Bid Elimination.

Technical requirements (buyer specification)

Automatic heavy-duty truck/commercial/bus (and agricultural) tyre changer with hydraulic self-centering 4-jaw chuck and dual-tool head; buyer specification gives capacity ranges rather than single fixed values.

• Rim clamping range stated as 13" to 26" (some models 8" to 42" with adapters).
• Max wheel diameter stated variously as up to 1,600–2,200 mm in the intro and 1,500–1,600 mm in parameter lists (see contradictions).
• Max wheel/rim width up to about 780–900 mm (ranges vary by page).
• Bead breaking force and operating pressure stated as ranges (see contradictions).
• Fully automatic tool carriage/chuck arm/bead tool movement; emergency stop on main console; machine weight roughly 400–600 kg.
• Power: chuck/clamping motor ~1.5 kW to 3.0 HP; hydraulic unit ~1.5 kW to 2.0 HP; supply 220V single phase or 380V/415V three phase 50 Hz; low-voltage movable console/pedal.

Delivery location and timeline

Delivery within 60 days to Station Logistics Section, Air Force Station Suratgarh, Dist. Sri Ganganagar, Rajasthan, PIN 335804.

• Consignee/Reporting Officer address is partially masked in the bid table but shows GANGA NAGAR; buyer-added delivery address is fully stated as Suratgarh.
• Organisation: Indian Air Force / Department of Military Affairs / Ministry of Defence; 35 Wing Air Force referenced under beneficiary.
• Inspection Required (By Empanelled Inspection Authority / Agencies pre-registered with GeM): No.
• Post Receipt Inspection at consignee site before acceptance: OFFICER OF CONCERN USER SECTION; Pre-dispatch Inspection: NA.

Warranty and after-sales

2-year warranty from final acceptance (or after installation/commissioning/testing if included); OEM warranty certificates at delivery; seller guarantees rectification during guarantee period.

Submission mode and portal

Online two-packet bid on GeM (GEM/2026/B/7922996); bid also governed by GeM General Terms and Conditions.

• Documents required from seller listed in bid: Experience Criteria, Past Performance, Certificate (Requested in ATC), Additional Doc 1 (Requested in ATC), Additional Doc 2 (Requested in ATC).
• Bidder's offer is liable to be rejected if they don't upload any of the certificates/documents sought in the Bid document, ATC and Corrigendum if any.
• Do you want to show documents uploaded by bidders to all bidders: No.
• GeM uses e-sign (at par with digital signatures under IT Act Amendment 2008) for portal documents.
• Physical originals: EMD DD hard copy to Buyer within 5 days of Bid End/Opening (buyer-added) / within 5 working days of bid opening (GTC); Performance Security DD original within 15 days of award if used.
• No separate sealed physical technical/financial envelopes beyond GeM online two-packet process are prescribed.

No corrigendum / addendum in the document pack

The downloaded tender documents contain no corrigendum or addendum; original bid values apply as published.

• Final applicable snapshot: Bid dated 16-08-2026; Bid End 10-09-2026 09:00:00; Bid Opening 10-09-2026 09:30:00; validity 120 days from end date; EMD INR 11,240; ePBG 3% for 26 months; quantity 1; delivery 60 days to AFS Suratgarh; warranty 2 years; experience 3 years; past performance 30%; two-packet bid with RA (H1 elimination).

Buyer technical specification capacity figures conflict within the same PDF

The buyer specification document states inconsistent max wheel diameter, rim width, bead-breaking force and operating pressure values across pages.

• Max wheel diameter: intro says capacity up to 1,600 mm–2,200 mm; parameter lists say 1,500 mm to 1,600 mm.
• Max wheel/rim width: page 1 says up to 780 mm to 800 mm; page 3 says up to 780 mm to 900 mm.
• Bead breaking: page 1 says up to 3,990 lbs (2,500–2800 kg); page 3 says 2,500 kg to 3,990 kg (approx. 8,800–14,000 lbs).
• Operating/hydraulic pressure: page 1 says 10–150 bar; page 3 says 8 to 150 bar.
• Impact: bidders cannot know which bound is mandatory for technical acceptance; seek buyer clarification before quoting a model.
• No corrigendum resolves these conflicts.

Scope is 'Only supply of Goods' vs warranty/service wording about installation and commissioning

Buyer-added scope says bid price covers only supply of Goods, while warranty and delivery clauses still refer to installation, commissioning and testing 'if included/covered' in scope.

• Practical reading: installation/commissioning is not included unless separately covered; warranty still runs 2 years from final acceptance of goods.
• Bidders should confirm whether unloading, positioning, commissioning and training are buyer or seller scope, given Free Delivery at Site under GTC and 'only supply' ATC scope.

Empanelled GeM inspection 'No' vs post-receipt consignee inspection nominated

Bid states Inspection Required by Empanelled Inspection Authority/GeM pre-registered agencies = No, yet buyer-added terms nominate post-receipt inspection at consignee site by 'OFFICER OF CONCERN USER SECTION'.

• These can be read as complementary (no third-party empanelled inspection; consignee officer still inspects before acceptance) rather than mutually exclusive—but the dual wording can confuse compliance planning.
• Pre-dispatch inspection is NA.

GeMARPTS / notification category mismatch vs item sought

Item is a heavy-vehicle tyre changer, but GeMARPTS reports category not available for the searched string, and 'Relevant Categories selected for notification' is Automotive Vehicles - Tubes for Pneumatic Tyres (V2) as per IS 13098.

• May affect catalogue matching, competitor notification and whether experience in 'similar category products' is judged against tyre-changer or tube category history—material ambiguity for eligibility evidence.

Which technical parameter bounds are mandatory?

Ask buyer to freeze single minimum/maximum values for wheel diameter, rim width, bead-breaking force and working pressure given internal conflicts in the specification PDF.

• Also ask whether ranges mean 'acceptable product may fall anywhere in range' or 'must meet the upper capability'.
• Clarify if brand-like text 'Giuliano Auto...' in the specification is illustrative only or preferred make (GeM disclaimer forbids mandating specific brand except PAC).

Is installation, commissioning, training included or excluded?

Confirm whether seller must install/commission/train at AFS Suratgarh or only deliver the machine free to site, given 'Only supply of Goods'.

• Affects pricing, delivery acceptance criteria, and when 2-year warranty clock starts.

How will MSE/MII quantity preferences apply to quantity = 1?

With total quantity 1, ask how 25% MSE and 50% MII quantity preferences will be operationalised (full quantity match, or preference only on price-matching without split).

• Bid splitting not applied, which heightens the ambiguity.

What counts as 'same or similar Category Products' for experience?

Seek written clarification whether past supply must be heavy-duty tyre changers specifically, or any automotive garage equipment / tyre tubes category given the GeMARPTS notification category is tyre tubes IS 13098.

• Also confirm acceptable proof when OEM experience is claimed through resellers and whether private-sector supplies are excluded (text requires Central/State Govt/PSU).

On-site vs carry-in warranty and Rajasthan service centre

Confirm warranty mode (on-site vs carry-in). If carry-in, confirm mandatory functional service centre in Rajasthan at bid stage vs within 30 days of award, and whether payment holds until proof is filed.

Power supply available at consignee site

Confirm site power (220V 1-phase vs 380/415V 3-phase) so offered machine electrics match AFS Suratgarh infrastructure.

Liquidated damages for delayed delivery

LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% normally and 10% for inordinate delay (>25% of completion period), unless Force Majeure.

• Delivery period is 60 days—tight for imported/heavy equipment logistics to a defence station.
• During LD-extended delivery, no GST statutory increase benefit to seller; buyer still gets GST decrease benefit.

Broad buyer termination and no assignment without consent

Buyer may terminate for material breach, inability/failure to deliver or rectify within delivery period, insolvency-related events, or misrepresentation; no arbitration or mediation clause in this bid.

• Arbitration Clause: No; Mediation Clause: No.
• Seller cannot assign/sub-contract whole or part without prior written buyer consent and remains jointly and severally liable if consent is given.
• Dispute resolution then follows GeM GTC mechanisms outside the bid's 'No' arbitration flag—contractual process risk for sellers.

EMD/PBG cash-flow and forfeiture exposure

EMD INR 11,240 and 3% performance security for 26 months; EMD forfeitable for withdrawal/modification within validity, false documents, or failure to furnish performance security.

• Hard-copy DD timelines (5 days / 15 days) are easy to miss and can cause bid rejection or delayed payments.
• Payments become due only after Performance Security receipt and verification; service-centre proof can further hold payment under carry-in warranty.

Ambiguous specifications and wrong GeM category mapping

Conflicting technical ranges plus tyre-tubes notification category create high technical-rejection and eligibility-interpretation risk.

• Offer liable to rejection if any sought certificate/document not uploaded.
• RA with H1 elimination and two-packet evaluation increases price pressure after technical qualification.

Local content penalty and land-border compliance

If local content category changes post-award (Class-I→II/Non-local or Class-II→Non-local), penalty up to 10% of contract value may be imposed; land-border false declaration can cause immediate termination and legal action.

Malicious code and after-sales obligations

Malicious-code activation causing damage, data loss or IPR infringement is treated as procurement-contract breach; 2-year warranty with India service organisation is mandatory.

Buying organisation

Ministry of Defence — Department of Military Affairs — Indian Air Force (office name masked as *********** in the bid PDF).

• Beneficiary/account reference: AIR FORCE PUBLIC FUND ACCOUNT, AIR FORCE PUBLIC FUND ACCOUNT SURATGARH, 35 WING AIR FORCE.

Email contacts

HOD grievance redressal email: [email protected]; Buyer email: [email protected].

• No phone numbers or named officers are printed in the bid document (consignee/reporting officer name masked).
• Seller representations on ATC/clauses: use Representation window in GeM Seller dashboard bid details; buyer must reply before opening bids.

Physical delivery / consignee address

Goods delivery and (if covered) installation address: Station Logistics Section, Air Force Station Suratgarh, Dist. Sri Ganganagar, Rajasthan, PIN 335804.

• EMD/Performance DD payable at SURATGARH in favour of AIR FORCE PUBLIC FUND ACCOUNT; hard copies of instruments to be delivered to the Buyer (address beyond emails/consignee not separately itemised for instrument submission).
• Post-receipt inspection by officer of concerned user section at consignee site.