Components for Underwater Vehicle

Publication / bid document date

Bid document dated 07-09-2026; Bid Number GEM/2026/B/7872328.

• No corrigendum amending the publication date is present in the tender pack.

Bid submission deadline

Bid End Date/Time: 17-09-2026 12:00:00.

• Automatic bid extension is configured: minimum 3 bids required to disable auto-extension; each auto-extension is 7 days; maximum auto-extension count is 3.
• No separate pre-bid meeting or clarification-submission deadline is stated in the bid document (only 2 days allowed for technical clarifications during technical evaluation).

Bid opening

Bid Opening Date/Time: 18-09-2026 12:00:00.

Bid offer validity

Bid Offer Validity is 180 days from Bid End Date.

• Computed from the stated end date, validity runs 180 days from 17-09-2026.

Delivery period

Delivery period is 60 days for all listed items/consignees.

• BOQ sample and item-wise consignee tables consistently show Delivery Period 60 days; destination Jamnagar.

Estimated / tender value

No numeric Estimated Bid Value is printed in the bid details tables.

• Clause 9 refers to an Estimated Bid Value indicated above for EMD guidance and eligibility (turnover/past performance), but the extracted bid tables do not show a rupee estimated value.
• Minimum Average Annual Turnover of the bidder (For 3 Years): 1 Lakh(s); OEM Average Turnover (Last 3 Years): 1 Lakh(s) in bid details (OEM turnover later waived in ATC — see contradictions).

EMD / bid security

EMD is not required for this bid.

• EMD Detail — Required: No.
• GeM GTC still states general Bid Security rules (no Bid Security below ₹5 lakh estimated value; recommended ~1% where applicable; validity 45 days beyond bid validity), but the bid-specific setting is Required: No.

Performance security / ePBG

ePBG/performance security is not required as per bid-specific detail.

• ePBG Detail — Required: No.
• GeM GTC Clause 7 generally provides for Performance Security on e-Bidding/RA contracts (Buyer selects up to 5%, GFR guidance 3–5%, valid 2 months beyond contractual obligations including warranty, submit within 15 days of award); here the bid expressly sets ePBG Required: No.

Tender document / participation fee

No tender document fee is prescribed in this bid.

• GeM disclaimer states that asking for any Tender fee / Bid Participation fee makes the bid & resultant contract null & void.

Payment terms

For goods, 100% payment within 10 days of CRAC and online bill submission (GeM GTC), unless STC/ATC specify otherwise; this bid ATC does not alter payment.

• Prices on GeM are all-inclusive (taxes, duties, transport, loading/unloading).
• No payment for rejected goods; seller must lift rejected goods within 10 days of rejection intimation.
• Payment supporting documents include contract copy, GST invoice, delivery/PRC/CRAC proofs, etc.

MSE purchase preference commercial impact

MSE purchase preference is enabled: L1+15% price band; up to 25% of bid quantity/amount for matching MSE OEM/service provider.

• MII Purchase Preference: No.
• Bid splitting not applied.
• Evaluation Method: Total value wise evaluation.

Bidder turnover

Minimum average annual turnover of the bidder for 3 years: 1 Lakh(s); verified by buyer at technical evaluation.

• Average of last three years ending 31st March of previous financial year; audited balance sheets or CA/Cost Accountant certificate required.
• If bidder constitution is less than 3 years old, average of completed financial years after constitution is used.
• MSE and DPIIT Startup bidders get complete relaxation from Bidder Turnover (and from OEM Average Turnover if they are MSE/DPIIT OEM of offered products), subject to quality/technical specs and upload of supporting exemption documents.

OEM turnover

Bid details state OEM Average Turnover (Last 3 Years) as 1 Lakh(s), but Buyer ATC text states OEM annual turnover is not required.

• Standard GeM OEM Turn Over Criteria (Clause 7) otherwise requires certified audited BS or CA certificate for last three years ending 31 March of previous FY.
• Apply the ATC waiver for OEM annual turnover; document list still lists OEM Annual Turnover — treat as conflict (see contradictions).

Experience criteria

3 Year(s) past experience required for same/similar service/products.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organisation/PSU for the number of Financial years indicated, before bid opening date.
• Upload copies of relevant contracts and delivery acceptance certificates like CRAC for each of those financial years.
• For bunch bids, primary product category with highest value must meet the criterion (Primary product category: Arduino Mega Micro controller 2560 R3 Board with power).
• MSE and DPIIT Startup complete relaxation from Experience Criteria available subject to quality/technical specs and supporting documents.

Past performance

Past Performance filter: 50% of bid quantity of same or similar Category Products in at least one of the last three Financial years before bid opening, to any Central/State Govt Organisation/PSU.

• Copies of relevant contracts proving cumulative order quantity in any one financial year must be submitted with the bid.
• For bunch bids, category related to primary product having highest bid value should meet this criterion.

Financial standing

Bidder must not be under liquidation, court receivership or similar proceedings, or bankrupt; upload undertaking with bid.

Land-border eligibility

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration is ground for immediate termination and legal action (GeM GTC clause 26).

MSE / MII preference eligibility

MSE purchase preference Yes (manufacturer/OEM on GeM with valid Udyam; traders/resellers excluded); MII purchase preference No.

• If L-1 is not MSE and MSE seller quoted within L-1+15%, opportunity to match L-1 for 25% of total quantity.
• MSE benefits only if seller validated online in GeM profile and approved by Buyer after document evaluation.

What is being procured

Procurement of components for Under Vehicle / Underwater Vehicle Scanning System Project (Electrical Technology School) — 53 line items, total quantity 740 Nos.

• BOQ Title in bid: procurement of components for underwater vehicle scanning system project.
• SOW heading: Procurement of Components for Under Vehicle Scanning System Project Electrical Technology School.
• Mixed electronics/mechatronics supply: microcontrollers (Arduino Mega, ATmega 2560, Raspberry Pi 4/5), cameras, radar/ultrasonic/GPS/IoT modules, power supplies/batteries/chargers, motors/ESCs/servos/drivers, antennas/RF, cables/connectors/fuses/passives, metal casings/chassis/tripod frames, quadcopter frame, gimbal, and Custom ML model.

Quantities (key lines)

Item-wise quantities are fixed in SOW/BOQ (examples: Arduino Mega ×2; GSM SIM800L ×4; RPi camera NV ×2; HLK-LD2451 radar ×2; RPi5 8GB kit ×3; brushless motors 100–200KV ×8; IR2608 MOSFET driver boards ×10; fuse holders ×90; glass fuses 1" and 3/4" ×150 each; cables 50/50/40 m-equivalent Nos; Custom ML model ×1).

• Full 53-row schedule is in SOW PDF and BOQ CSV; bid item pages repeat each line with Jamnagar consignee quantities matching SOW.
• Several items are description bundles (e.g. DC geared motor 12V 100RPM/300RPM 2 Each qty 4; fuse holders 1/2", 3/4" and 1" 30 each qty 90).

Delivery location and timeline

Free delivery at site to THE COMMANDING OFFICER, INS VALSURA, JAMNAGAR, GUJARAT, PIN-361150 within 60 days.

• All item consignee tables show address masked as ***********JAMNAGAR with Delivery Days 60.
• ATC states actual delivery (and Installation & Commissioning if covered in scope of supply) at INS Valsura address.
• Inspection Required (by empanelled inspection authority/agencies pre-registered with GeM): No.

Standards / technical basis

Technical compliance is item-description based; bid points to Specification Document / BOQ Detail Document per line, and attached SOW/BOQ schedule.

• Many lines allow equivalents (e.g. Mornsun or equivalent SMPS; JHD Equivalent LCD).
• Custom/fabrication lines are only 'as per prototype/design' without drawings in the pack.
• Standard GeM warranty is one year from final acceptance unless category/bid specifies longer (no longer warranty set in this bid).

Evaluation and commercial process affecting scope pricing

Two Packet Bid; total value wise evaluation; Bid to RA enabled with H1-Highest Priced Bid Elimination among technically qualified bidders.

• RA participation exceptions include only 2–3 technically qualified bidders; split-N cases; sole OEM left; MSE H-1 within 15% of non-MSE L-1; MII H-1 within 20% of non-MII L-1.

Submission mode and portal

Online two-packet bid on GeM portal (Bid GEM/2026/B/7872328); no physical bid submission route is prescribed in the buyer ATC.

• Document required from seller must be uploaded for buyer evaluation.
• Documents submitted as clarification/representation are also displayed to other participated bidders after login (buyer selected Yes).
• Bid is governed by GeM General Terms and Conditions and bid-specific conditions.

Signing / portal compliance

Participation is as a GeM-registered seller; land-border compliance undertaking is required while participating; no separate DSC class is printed in this bid pack.

• No Integrity Pact requirement is listed in the seller document checklist for this bid.
• No EMD hard-copy timeline applies because EMD Required: No.

No corrigendum / addendum in pack

The downloaded tender documents contain no corrigendum or addendum file; final dates and conditions are those in the original GeM bid document dated 07-09-2026.

• Documents present: bid_9704451.pdf, SOW PDF, BOQ CSV, and GeM GTC.pdf only.
• Final snapshot — Bid end 17-09-2026 12:00:00; opening 18-09-2026 12:00:00; validity 180 days; EMD No; ePBG No; delivery 60 days to INS Valsura, Jamnagar.

OEM turnover required vs ATC waiver

Bid details and Clause 7 set OEM Average Turnover at 1 Lakh and list OEM Annual Turnover as a required seller document, while Buyer ATC states OEM annual turnover is not required.

• Bid details p.3: OEM Average Turnover (Last 3 Years) = 1 Lakh(s); Document required includes OEM Annual Turnover.
• ATC p.30: QUALIFICATION CRITERIA OF BIDDERS (OEM ANNUAL TURNOVER IS NOT REQUIRED BY THE BIDDERS).
• GeM disclaimer says ATC clauses contravening bid detail sections (including specifications) can invalidate unless allowed by GTC; bidders should confirm with buyer which rule the technical evaluation will apply.
• Practical prevailing intent appears to be the express ATC waiver, but portal filters may still demand OEM turnover docs.

Certificate / Additional Doc 1 requested but not defined in ATC

Seller document checklist requires Certificate (Requested in ATC) and Additional Doc 1 (Requested in ATC), yet the ATC text only waives OEM turnover and does not name or attach those documents.

• Creates compliance uncertainty: bidders cannot know which certificate/additional doc will be evaluated as pass/fail.

Project title wording: Under Vehicle vs Underwater Vehicle

SOW title uses Under Vehicle Scanning System while the GeM BOQ title uses underwater vehicle scanning system project.

• Likely the same UVSS component buy for INS Valsura/Electrical Technology School, but the wording difference should be confirmed for end-use/export-control/spec interpretation.
• Item list itself is identical across SOW and BOQ.

Performance security: GeM GTC default vs bid ePBG flag

GeM GTC Clause 7 contemplates Performance Security for e-Bidding/RA contracts, but this bid’s ePBG Detail is Required: No.

• Bid-specific ePBG Required: No is the express setting for this tender; treat performance security as not required unless later amended.

Define ATC Certificate and Additional Doc 1

Please specify exactly which Certificate and Additional Doc 1 are mandatory, and share formats if any — they are listed as required seller documents but not described in ATC text.

• Material to technical responsiveness; absence of definition is a bid/no-bid compliance risk.

Confirm OEM turnover filter is fully waived

Confirm that OEM Average Turnover 1 Lakh filter and OEM Annual Turnover document upload will not be applied in technical evaluation, per ATC.

• Also confirm whether MSE/Startup OEM turnover relaxations are moot because of the blanket ATC waiver.

Technical definition of custom / fabrication / ML items

Request drawings, materials, dimensions, acceptance criteria and interfaces for Metal casings as per prototype, Metal fabricated chassis as per design, Metal Tripod/Mounting frame as per design, Custom ML model, Gimbal for assembly, and Quadcopter frame 550–650mm.

• Without prototype access or ML model SoW, pricing and delivery in 60 days cannot be firm.
• Also ask whether Installation & Commissioning is in scope (ATC hedges 'if covered').

Past performance / experience category for heterogeneous bunch

Clarify what counts as same/similar Category Products versus the primary product Arduino Mega board for the 3-year experience and 50% past-performance tests on this 53-item mixed BOQ.

• Total quantity 740 is dominated by fuses/holders/cables; primary category is a microcontroller board — material to eligibility of electronics traders vs system integrators.

Under Vehicle vs Underwater title and end-use

Confirm correct project name/end-use (vehicle underbody scanning vs underwater vehicle) and any restricted-technology or OEM-origin constraints beyond standard GeM land-border rules.

Very short bidding window

Bid published 07-09-2026 and closes 17-09-2026 12:00 — about 10 days to source 53 mixed lines, gather 3-year experience/50% past-performance proofs, and price custom items.

• Auto-extension possible only if fewer than 3 bids (7 days × up to 3 times), so bidders should not rely on extension.

Eligibility bar on experience and past performance for mixed BOQ

3-year govt/PSU similar-category supply plus 50% quantity past performance is stringent for a bunch of commodity electronics and custom fabrications evaluated total-value-wise.

• Primary product category is Arduino Mega board; meeting past performance on that category vs total 740 qty is ambiguous and rejection-prone.
• MSE/Startup relaxations help experience/turnover but not necessarily past performance filter.

Undefined custom deliverables within 60-day delivery

Custom ML model and metal casings/chassis/tripod 'as per prototype/design' lack drawings/acceptance tests, yet delivery is 60 days to INS Valsura with free delivery at site.

• Rejection risk under GeM inspection/acceptance (buyer/consignee can reject within 10 days of PRC); no empanelled third-party inspection required.
• LD under GTC: 0.5% of contract value of delayed quantity per week (or part), cap 5% total contract value; inordinate delay (>25% of completion period) cap 10%.

Commercial process risks (RA, document visibility, no arbitration)

Technically qualified H1 is eliminated from RA (with listed exceptions); uploaded bid documents can be shown to other bidders; Arbitration Clause is No (Mediation Clause Yes).

• EMD and ePBG both Not Required reduces bid-bond cash lock but also removes standard security buffers; performance still governed by GeM GTC remedies (including LD, termination, risk outcomes under GTC).
• Warranty default 1 year from final acceptance with 7-day rectify/replace obligation.

ATC / checklist incompleteness

Undefined ATC certificate/additional doc and conflicting OEM turnover instructions create high risk of technical disqualification on document grounds.

Inviting organisation

Ministry of Defence — Department of Military Affairs — Indian Navy (GeM bid GEM/2026/B/7872328).

• Office Name field is masked as *********** in the bid PDF.

Buyer / grievance emails

HOD grievance email: [email protected]; Buyer email: [email protected].

• No phone numbers are printed in the bid document extract.

Delivery / consignee address

Physical delivery address: The Commanding Officer, INS Valsura, Jamnagar, Gujarat, PIN-361150.

• Item-wise consignee name/address fields are otherwise redacted as ***********, location shown as JAMNAGAR.
• No separate physical bid-submission address is specified (online GeM bid).