Publication / bid start
Bid Number GEM/2026/B/7925563 is dated 17-08-2026; the attached SBA tender states bidding commenced 17 Aug 2026 from 5.00 pm.
- No corrigendum amends the publication/start date.
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Custom Bid for Services - ---- Similar Category ANNUAL MAINTENANCE SERVICE - AUDIO CONFERENCING SYSTEM Annual Maintenance Services for Video Conferencing System (Software Based) ANNUAL MAINTENANCE SERVICE - VIDEO CONFERENCING SYSTEM
State Bank Of India · Gurugram, Haryana9765380
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
17 Aug 2026
31 Aug 2026
₹18 L
₹50,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid Number GEM/2026/B/7925563 is dated 17-08-2026; the attached SBA tender states bidding commenced 17 Aug 2026 from 5.00 pm.
Pre-bid is on 21-08-2026 at State Bank Academy, Gurugram; GeM shows 11:00:00 while the attached tender shows 11.30 am at the Mini Conference Room.
Bid End Date/Time on GeM is 31-08-2026 18:00:00; the attached SBA tender states last submission (and EMD) by 31.08.2026 till 05.00 PM.
Technical bid opening is on 31-08-2026; GeM shows 18:30:00 while the attached tender shows after/at 05.30 pm.
Offer validity is 90 days, but the anchor date conflicts: GeM measures from Bid End Date; the attached tender measures from opening of the price bid.
GeM contract period is 2 Year(s) 11 Day(s); the attached tender fixes initial AMC at 24 months from commencement in the LOA, renewable at SBA discretion for a further 12 months at same rates, with work to commence within 15 days of Letter of Acceptance.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 18,00,000 inclusive of all taxes; it is stated as guidance for EMD/eligibility only and not a ceiling on quoted price.
EMD is INR 50,000; Advisory Bank State Bank of India; beneficiary AGM Admin, State Bank Academy Gurugram (Shri Mananjay Kumar Sharma).
GeM ePBG is only 0.01% for 26 months (Advisory Bank SBI), while the attached tender separately requires a 10% annual-value Performance Bank Guarantee within 30 days and a 5% one-year Security Deposit within 7 days of work order — a material conflict.
No tender / bid participation fee is specified; GeM disclaimer treats asking for tender/bid participation fee as a voiding ATC practice.
GeM payment timeline is within 15 days of SDAC and online bill submission; the attached tender implies quarterly billing after preventive-maintenance reports, with GST reimbursement only on proper GST invoices and TDS as applicable.
MSE Purchase Preference is Yes with L1+15% band; if L-1 is not MSE and an MSE is within L-1+15%, 100% order quantity is awarded to that MSE on matching L1.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
GeM requires Minimum Average Annual Turnover of 50 Lakh(s) for 3 years; Annexure-A also states annual turnover of atleast 50 lakh with CA certificate.
GeM requires 3 years past experience of similar services (to Central/State Govt/PSU) plus the standard 40%/50%/80% similar-service value formula over the current FY and last three FYs; Annexure-A adds AV-field experience and AV AMC to a similar institution for atleast 3 years in the last 5 years.
Bidder must be an Indian firm/company/organisation or partnership firm; profitable at least once in the last 2 financial years; Joint Venture is not allowed.
Conflicting office-location rules: GeM ATC requires an office in the consignee state (Haryana); the attached tender requires a full-fledged office/branch in Delhi/NCR with electricity bill/GST proof.
Deploy two qualified AV technicians (plus initial third standby trainee); either regular BTech/BSc electronics, MSc Electronics, MCA with 2 years experience, or ITI diploma holders from Govt ITIs with minimum 3 years experience in similar organisations — no freshers.
Valid GST registration is required; EPF/ESI proof on quarterly basis; full labour-code/minimum-wage compliance; land-border bidders need Competent Authority registration under GeM GTC clause 26.
Enclosures require an undertaking of not having been blacklisted by any company; false undertaking leads to contract cancellation and forfeiture of performance guarantee and pending payments.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Comprehensive AMC for all audio-visual, sound reinforcement and auditorium stage lighting systems at State Bank Academy, Gurugram, plus deployment of two trained AV technicians for day-to-day operations.
Full repair/replace liability for faults and worn parts at no extra cost, 4-hour response to call/email, 1-hour corrective action or standby swap, and adequate on-site spare stock.
Work location is State Bank Academy, Plot No. 77, Sector-18, Gurugram, Haryana-122015; initial 24-month AMC with optional 12-month renewal; commence within 15 days of LOA; financial bid is two-year lumpsum for AMC plus two technicians.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Primary procurement vehicle is GeM two-packet e-bid GEM/2026/B/7925563, but the attached SBA tender still instructs physical sealed-cover submission to AGM (Admin), SBA Gurugram — a direct process conflict.
All eligibility/supporting documents must be signed by the authorised signatory; signature and seal of company on all pages of Annexure-A; financial bid signed and sealed.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The document set contains no corrigendum/addendum files; tender-metadata also lists an empty corrigenda array. All values above are as originally published on 17-08-2026.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM closes at 18:00 and opens at 18:30 on 31-08-2026; the attached SBA tender closes at 05.00 pm (17:00) and opens at/after 05.30 pm (17:30).
GeM Pre Bid Detail states 21-08-2026 11:00:00; attached tender Bid Details states 21 August 2026 at 11.30 am at Mini Conference Room.
GeM publishes a Two Packet Bid on the marketplace, while ATC clause 4.1 mandates physical technical/financial sealed covers to AGM (Admin).
GeM ePBG field is 0.01% for 26 months, but the attached tender requires both 10% annual PBG within 30 days and 5% one-year Security Deposit within 7 days of work order.
GeM buyer-added term requires office in the consignee state (Haryana); ATC clause 8.1 requires full-fledged office/branch in Delhi/NCR.
GeM validity is 90 days from Bid End Date; ATC validity is 90 days from opening of the price Bid.
GeM Contract Period is 2 Year(s) 11 Day(s); ATC fixes 24 months initial AMC with discretionary 12-month renewal.
GeM requires similar services to Central/State/PSU plus 40/50/80% value formula, while Annexure-A requires AV-field experience and AV AMC to a ‘similar institution’ for 3 of last 5 years — not expressly limited to govt/PSU.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether clause 4.1 physical sealed-cover submission is superseded by the GeM two-packet process, and exactly which hardcopies (if any) must still reach AGM (Admin) by when.
Seek written confirmation of pre-bid start (11:00 vs 11:30 on 21-08-2026) and 31-08-2026 submission/opening times (17:00/17:30 vs 18:00/18:30).
Clarify whether successful bidder must furnish GeM ePBG 0.01% only, or also ATC 10% annual PBG and 5% Security Deposit (and whether both 10% and 5% stack).
No equipment list or BOQ quantities are published; scope auto-includes all present and future campus AV. Request current inventory with makes/models/ages, known defective units, and whether consumables like projector lamps remain fully vendor-borne.
Ask whether a Delhi NCR office satisfies the GeM ‘state of Consignee’ (Haryana) clause, or whether a Haryana-registered office is mandatory in addition.
Seek clarity on overtime/holiday compensation, whether the third standby for the first month is billable, and how minimum-wage revisions during AMC are reimbursed if financial rates are fixed for the contract period.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Vendor must repair/replace any present or future campus AV asset, including projector lamps and high-value devices, with brand-new parts/equipment and on-site standbys — without a published asset list.
Multiple stacked penalties: Rs 2,000/day after 48 hours equipment downtime; Rs 1,000/person/day for inadequate technicians; Rs 1,000/day bank-hired substitute; Rs 5,000/day if repair/replacement not completed within 15 days; plus training-period pay cuts.
SBA may terminate with one month notice for broad performance/interest reasons while vendor needs three months notice; buyer can vary quantity/duration/scope up to 50%; securities are interest-free and widely forfeitable.
Vendor must pay Central highly-skilled minimum wages with mid-contract revisions, EPF/ESI, uniforms, and salaries before claiming reimbursement, while AMC rates are frozen for the contract period.
Initial three-person month, proficiency tests, 6-month minimum stay, no dual resignations, and continuous trained standby create high HR/cost burden relative to a two-person priced line item.
Multiple unresolved conflicts (process, securities, office geography, clocks) create rejection and post-award dispute risk if bidder follows only one document set.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Buyer organisation is State Bank of India (SBI), State Bank Academy Gurugram, under Department of Financial Services, Ministry of Finance.
State Bank Academy, Sector 18, Plot no 77, Gurugram, Haryana, Pin-122015; physical tender/EMD addressed to Assistant General Manager (Admin) at the same campus.
Consignee/Reporting Officer Aparna Hazra; EMD beneficiary officer Shri Mananjay Kumar Sharma, AGM Admin; operational email [email protected]; GeM grievance/buyer emails [email protected] and [email protected].