Publication / bid document date
Bid document dated 13-07-2026; GeM Bid Number GEM/2026/B/7772937.
- No corrigendum amending the publication date is on record.
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ANNUAL MAINTENANCE SERVICE -DATA CENTER ASSETS - Tender for Comprehensive Annual Maintenance Contract (CAMC) of Spotlight Data Centre Systems including InRow Cooling Units
Ncra Tifr Pune · Pune, Maharashtra9590684
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
13 Jul 2026
28 Jul 2026
₹80,240
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 13-07-2026; GeM Bid Number GEM/2026/B/7772937.
Bid End Date/Time is 28-07-2026 15:00:00.
Bid Opening Date/Time is 28-07-2026 15:30:00.
Bid Offer Validity is 30 days from the bid end date.
Contract period is 2 years; ATC invites CAMC commencing from 04 August 2026, while SCC also states duration of two years from the date of issue of work order.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 40,12,000 (inclusive of all taxes).
EMD is Rs. 80,240/- in favour of Centre Director, NCRA-TIFR, Pune / Centre Director Ncra Tifr Pune; Advisory Bank Bank of India.
No tender fee / bid participation fee is stated; GeM disclaimer bars asking for tender/bid participation fee.
Performance Guarantee / ePBG is 5% of total order value including taxes for 26 months (contract + 2 months).
Payment is quarterly reimbursement by NEFT/RTGS after statutory deductions; GST 18% to be added separately in the price schedule; rates firm for two years with no escalation.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
ATC is a Notice Inviting Single Bid (PAC) addressed only to M/s. Nirvaa Solutions Pvt. Ltd. as the proprietary authorized service provider.
Minimum average annual turnover of the bidder for 3 years is 20 Lakh(s).
2 years' past experience of same/similar service is required, plus GeM past-performance volume tests against the estimated cost.
MII Compliance Yes; MSE Purchase Preference Yes with L1+15% band for 100% quantity; land-border bidders need Competent Authority registration (GeM GTC cl.26 / GFR 144(xi)).
Bidders must declare non-blacklisting/debarment (or disclose past debarment that has ended) via Annexure-II and accept T&Cs via Annexure-V.
No consortium or joint-venture eligibility rules are stated in the bid or ATC.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Comprehensive AMC of Spotlight Data Centre systems plus 24×7 operational manpower for two years at GMRT Observatory, Khodad, Tal. Junnar, Dist. Pune – 410504, Maharashtra.
Five line items for two years starting 04.08.2026: 5 InRow units; 1×125 kVA UPS; 1×75 kVA UPS; 1 FAS & BMS system; 2 manpower for 24×7 DC operation.
Contractor supplies labour, tools, instruments, consumables and equipment; does preventive maintenance per approved schedule; attends breakdowns promptly; submits service reports; holds essential spares; deploys qualified trained personnel; complies with labour/safety/Institute rules.
Exclusions: Replacement of Batteries, Novac Gas etc. AMC duration 24 months from commencement / two-year CAMC from 04.08.2026 (see also work-order start wording in SCC).
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Single Packet Bid on GeM; technical and price elements submitted together online; ATC is buyer-uploaded ATC attachment.
Upload scanned EMD/online-payment proof with technical bid and deliver hard copy to NCRA-TIFR, Pune within 5 days of Bid End date / Bid Opening date.
Annexures I–V are to be printed on letterhead and signed/sealed by authorized signatory; post-award Indemnity Bond on Rs.500/- non-judicial stamp paper, notarized; PG BG on appropriate stamp paper.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender document set contains no corrigendum or addendum; original GeM bid and ATC dates/conditions apply as published.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
ATC invites only M/s Nirvaa Solutions Pvt. Ltd. on PAC basis, while the GeM bid publishes MSE/Startup relaxations, experience/turnover criteria and MSE purchase preference as if for open competition.
ATC Part-A/Part-B/Price Schedule fix commencement from 04 August 2026 / starting 04.08.2026, but SCC cl.10 says duration is two years from the date of issue of work order.
ATC states unsuccessful bid securities returned within 30 days of technical evaluation result, and also that EMD of non-accepted offers is returned within one month from date of final order(s).
ATC requires hard-copy delivery of EMD proof/instrument within 5 days, while GeM disclaimer says mandating physical-form documents as a pre-requisite to qualify bidders can render the bid & contract null & void.
After Annexure-VII, the ATC PDF includes ANNEXURE-16 Guarantee for removal of defects after completion in respect of water proofing works, which is unrelated to data-centre CAMC.
SCC cl.1 says Scope of Work is 'As given in Part-A above', but detailed scope/technical specifications are in Part-B.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether participation is restricted solely to M/s Nirvaa Solutions Pvt. Ltd. under PAC, and whether GeM MSE preference/experience/turnover fields are only system defaults.
Confirm whether the 2-year CAMC must start on 04.08.2026 regardless of work-order date, or runs 24 months from work-order/commencement certification.
Part-B requires restoration within 'stipulated response and resolution time' but no numeric SLA matrix or LD/penalty table is published in the ATC—request the binding SLA and any liquidated damages.
Clarify shift pattern, qualifications, on-site vs on-call expectations, relief/leave substitutes, and whether only two persons total must cover 24×7 or two per shift.
Confirm full list of inclusions/exclusions beyond batteries and Novac gas (e.g. compressors, PCBs, BMS software licences, UPS modules, cabling) and who bears obsolete-part risk.
Confirm whether hard-copy EMD delivery within 5 days remains mandatory despite GeM disclaimer against physical pre-qualification documents.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Institute may terminate wholly or partly anytime with one month's notice without assigning reason; contractor gets only payment for satisfactorily rendered services and no damages.
PG not submitted within 21 days attracts 12% p.a. interest; continued failure can cancel the order and debar the bidder for one year.
CAMC rates are firm/fixed with no escalation and must absorb replacement of defective covered spares, labour, insurance, tools and incidentals (except GST), while batteries/Novac gas are excluded only by a short note.
Payment is quarterly reimbursement (arrears) after TDS/GST TDS; contractor must fund 24×7 manpower, WCIP and spares inventory meanwhile.
Scope requires prompt breakdown attendance within stipulated response/resolution times, but ATC publishes no numeric SLA credits/LDs; GeM GTC/SLA framework may still impose penalties.
Contractor must make good any damage to existing property/utilities at own cost; no worker accommodation; limited open storage only; materials cannot leave site without permission; Pune courts exclusive jurisdiction.
EMD forfeitable for withdrawal during 30-day validity or failure to furnish PG; bid end 28-07-2026 with contract intended from 04-08-2026 leaves a very short mobilisation window.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
National Centre for Radio Astrophysics (NCRA), Tata Institute of Fundamental Research (TIFR), under Department of Atomic Energy; office at Savitribai Phule Pune University Campus, Ganeshkhind, Pune – 411007.
Shri Gnanraj Shelton J, GMRT, Post Bag No. 6, Khodad, Narayangaon, Taluka Junnar, Dist. Pune – 410504; Tel. 02132-258365/400/300; Email [email protected].
Buyer Email: [email protected]; HOD Grievance redressal: [email protected].
GeM Consignee/Reporting Officer: Vinod Shantaram Kharmale at GMRT, Khodad, Narayangaon, Tal Junnar, Dist-Pune, Maharashtra 410504.
Hard copy of EMD instrument/proof to NCRA-TIFR, Pune (Institute campus address above) within 5 days of Bid End/Opening.