Comprehensive maintenance of EI, Fans, computer wiring, compound light

NIT / publication date

NIT No. 57/EE/PED/KOL/NIT/2026-27 is dated 23-07-2026.

• Corrigendum 1 dated 28.07.2026 refers to the same NIT dated 23.07.2026; it does not change the publication/NIT date.

Pre-bid / clarification deadline

No pre-bid meeting date or bidder clarification deadline is specified in the tender documents.

• Only generic CPP portal helpdesk contacts are given for upload/technical issues; no pre-bid conference schedule is stated.

Bid submission deadline

Last date and time of online submission of technical and financial bids is 03.08.2026 at 11:00 Hrs (amended by Corrigendum 1 from 30-07-2026 upto 11.00 AM).

• Original EMD must also be deposited within the period of bid submission.
• Forms still printed with 30-07-2026 (e.g. Undertaking, CPWD-7) are superseded on dates by the corrigendum.

Bid opening

Opening is 04.08.2026 at 11:30 Hrs (amended by Corrigendum 1 from technical bid opening on 31-07-2026 after 11.30 AM).

• Original NIT opens the technical/eligibility envelope first; financial bid of eligible bidders is opened later and communicated separately.
• If the opening date is a holiday, opening shifts to the next working day at the same time.

Bid validity

Tender remains open for acceptance for 75 (seventy five) days from the last date of receipt of technical bid.

• CPWD-7 tender form repeats the same 75-day validity from last date of receipt of technical bid.

Completion and start milestones

Time allowed for execution is 15 days after completion of civil work; date of start is reckoned 10 days from issue of letter of acceptance.

• Performance Guarantee, programme chart and applicable labour licences/EPFO/ESIC/BOCW proof are due within 7 days of LOA (further 7 days extension with late fee @ 0.1% per day of PG amount).
• Successful bidder must sign the contract within 7 days from the stipulated date of start.

Estimated cost

Estimated cost put to tender is Rs. 451455.00 (Say ₹ 4,51,455.00 in the detailed SOQ).

• Percentage-rate tender: bidder quotes Excess(+)/Less(-)/at par on the total estimated cost in BoQ.
• Estimate is stated as a rough guide only.

EMD / bid security

EMD is Rs. 9029.00, payable offline/online in prescribed instruments; original EMD (or UTR proof) must be in place within bid submission period.

• Acceptable forms: Insurance Surety Bonds, Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee including e-Bank Guarantee (for balance amount as prescribed) from any Commercial Bank, drawn in favour of Accounts Officer, PED, Kolkata.
• Also acceptable: Direct Credit/NEFT/RTGS/ECS to AO, Postal Electrical Division, Kolkata, A/c No. 32348385589, IFSC SBIN0000001, SBI Government Business (Kolkata Main Br.); one UTR for one work only.
• Original physical EMD may be deposited in the office of the inviting EE/AE or any DOP EE division; receiving officer issues receipt in the page-16 proforma.
• Part EMD may be BG: minimum 50% of EMD or Rs.20 lakh (whichever less) in prescribed non-BG shape; balance BG from any Scheduled Bank valid six months or more from last date of receipt of bids.
• EMD of non-L1 tenderers refunded after bid-validity expiry or acceptance of successful bidder, whichever earlier; technically unsuccessful bidders' EMD returned within 30 days of technical evaluation result.
• EMD returned after receipt of Performance Guarantee from the successful bidder.

Tender document / processing fee

Tender processing fee is Not Applicable; bid documents are free to download from the CPP portal.

Performance Guarantee and Security Deposit

Performance Guarantee is 5% of tendered value; Security Deposit is 2.5% of tendered value.

• PG due within 7 days of LOA (extendable 7 days with late fee @ 0.1% per day of PG amount); failure auto-forfeits EMD without notice.
• PG forms depend on amount: cash if < Rs.10,000; DACR/Banker's cheque/DD/Pay order if < Rs.1,00,000; Government Securities/FDR/Guarantee Bonds of Scheduled Bank if > Rs.1,00,000, in the prescribed BG form.
• Security Deposit is built by deducting 2.5% of the gross amount of each running bill until SD equals 2.5% of tendered value (along with EMD already deposited).

Taxes and payment terms

Quoted percentage rates are inclusive of all taxes, duties, levies, GST and labour cess; statutory deductions at source apply; interim payment threshold is Rs. 50,000.

• No additional tax-payment conditions by the bidder are accepted; such conditions may cause summary rejection.
• Clause 10CC is not applicable.
• Mode of measurement: Computerized Measurement Book (CMB).
• Gross work together with net payment/adjustment of advances since last payment must be at least Rs. 50,000 to be eligible for interim payment.

Who may bid

Online percentage-rate tenders are invited from approved and eligible contractors of DOP and those of appropriate class and category of CPWD, MES, BSNL, Railways and B&R wing of Bihar PWD for electrical work.

• Enlistment/registration must be valid on the last date of submission of tender.
• If only the last date of submission is extended, enlistment validity is tested against the original submission date.
• Joint Ventures are not accepted.

Registration class

Firms must be Registered/Enlisted in appropriate class and category for Electrical Work in DOP/BSNL/CPWD/Railways/MES/Buildings & Roads wing of Bihar PWD.

Work experience (Non-DOP registered contractors only)

Non-DOP contractors must show satisfactorily completed similar works in Central Govt./State Govt./PSUs during the last seven years ending the last day of the month previous to the month of invitation: 3 works ≥ Rs.1.81 Lakh, or 2 works ≥ Rs.2.71 Lakh, or 1 work ≥ Rs.3.61 Lakh.

• Similar work means “Providing EI & Fans”.
• Executed-work values are indexed to current costing at simple 7% per annum from completion date to last date of receipt of applications.
• Completion certificate must be from an officer not below Executive Engineer or equivalent, stating capacity/system, amount, dates of start/stipulated completion/actual completion; works with compensation levied are not satisfactory completion.
• These experience and turnover documents are not applicable for DOP enlisted contractors of appropriate class.

Turnover (Non-DOP registered contractors only)

Average annual financial turnover during the last 3 years ending 31st March of the previous financial year must be at least 50% of the estimated cost put to tender, evidenced by CA certificate with UDIN.

• Years with nil turnover are still counted in the average.
• Turnover figures are brought to current value at simple 7% per annum.

Mandatory registrations and licences

Bidder must have valid PAN, valid Electrical Contractor’s Licence (IE Rules / CEA Safety Regulations 2010), and GST registration or a prescribed GST-undertaking if not yet obtained.

• If GST not obtained: upload undertaking to obtain GST registration of the State of work within one month of award or before any payment, whichever earlier.
• Valid Class III DSC with signing key usage is required to submit the bid on CPP portal.

Debarment / blacklisting-type conditions

Back-to-back execution of claimed similar works, EMD/PG forfeiture events, near-relative and retired-gazetted-officer restrictions, and misuse of one UTR across tenders attract debarment or bid rejection.

• Affidavit/Undertaking: eligible similar works not executed through another contractor on back-to-back basis; violation leads to debarment forever and forfeiture of EMD/PG if noticed before start.
• Withdrawal/modification of tender: forfeit 50% EMD within 7 days after last submission date, or 100% after 7 days; forfeited bidder barred from rebidding the same work.
• Using one UTR for different tenders: those tenders rejected and bidder debarred from further tendering.
• Near relative posted in the responsible Postal Electrical Circle (DA/SE to JE) bars bidding; breach leads to debarment in the Department.
• Retired Gazetted Engineer/Officer cannot work as contractor for one year without prior GoI permission.

Work title and location

Comprehensive maintenance of EI and Fans, computer wiring, compound light etc. at Lauriya SO under Motihari Division (Bihar).

• Inviting division: Postal Electrical Division, Kolkata; Sub-division: Patna; Circle: Bengaluru; Branch: Electrical.
• Site is stated as available; work to be done in close coordination with civil work.

Nature of works and quantities

Percentage-rate electrical works covering wiring, fans & fittings, MCCB/MCB/DBs, LAN networking, earthing, cables and compound/gate lighting, totaling Say ₹ 4,51,455.00 as per detailed Schedule of Quantities.

• SH-I Wiring: light/fan point wiring & rewiring (Group C), circuit/submain wiring, copper conductor drawing, modular switches/sockets including 25A SP MCB socket sets.
• SH-II Fans and Fittings: LED tube fittings, ventilating fan, 400 mm wall fan, LED fittings, BLDC ceiling fans.
• SH-III MCCB, MCB & DBs; SH-IV LAN networking; SH-V Earthing and allied works; SH-VI Cables; SH-VII Compound Light including 50W LED street fixtures, wall brackets, loop-out boxes and 25W LED gate/post-top lights.
• Department may accept quantities in full or part or delete any quantity.
• Light fixtures, street/gate lights, ceiling/wall/exhaust fans to be supplied only at actual requirement as directed in writing by Engineer-in-Charge.

Completion timeline and standards

Complete the work in 15 days after completion of civil work from the date of start in Schedule F or first handing over of site, whichever is later, to CPWD electrical specifications and approved makes.

• Specifications: CPWD Electrical Works Part-I Internal 2023, Part-II External 2023, Part-IV Substations 2013 (as applicable), CEA Safety Regulations 2010, and NIT additional specifications.
• Contractor must use only approved makes listed in the Product Directory; make/model approval within 7 days of bid acceptance.
• Mandatory tests at contractor cost before final bill: earth, polarity, insulation, earth continuity of recessed conduit.
• LED lamps: 5-year manufacturer warranty from commissioning; executing agency coordinates warranty claims during maintenance period.
• Qualified overseer/Degree Holder Supervisor credentials to be submitted before site work; layout from AE(E)/JE(E) within 7 days of award.
• Department materials, if any, issued free from PESD Patna stores; contractor bears transport and returns unused material.

Submission mode and portal

Bids are submitted online only on https://eprocure.gov.in/eprocure/app under a two-envelope system (Technical Bid + Financial Bid) simultaneously.

• EMD payment option is offline; instrument/UTR details are entered on the portal.
• Technical envelope is evaluated first; financial envelope of eligible bidders is opened later.
• Online bid of a bidder is opened only if original EMD deposited with any Electrical/Civil Division of DOP and scanned documents are found in order.

Digital signature and signing rules

Valid Class III DSC with signing key usage is mandatory; all documents are to be self-attested/digitally signed.

• Bidder must download full tender documents and re-upload with digital signature before the submission deadline.
• Financial BoQ must be filled and digitally signed without changing the file name.
• If tender document PDF is not uploaded, BOQ shall not be opened.
• Documents in regional language require scanned notarised English version also.
• Original documents may be demanded any time before or after award.

Physical originals / hard copies

Original EMD must reach an eligible DOP EE/AE office within bid submission; L1 must deliver certified hard copies of all scanned/uploaded documents within one week of financial bid opening.

• EMD original may be posted/couriered/given in person; scanned details must tally with physical instrument/data entered or tender is summarily rejected.
• Physical EMD receipt uses the Annexure-I proforma (page 16); list of EE offices is Annexure-II (page 17).
• Discrepancy between uploaded documents and hard copies makes the bid invalid and attracts forfeiture of 50% EMD; bidder barred from retendering of the work.
• Undertaking on page 4 also commits L1 to deposit certified copies in EE(E) PED Kolkata office within seven days of financial bid opening.

Cover / envelope contents

Technical Bid holds eligibility documents and digitally signed tender/NIT; Financial Bid holds only the BoQ/percentage proforma in xls.

• Page 8 numbering wrongly says Financial Bid is sl. no. (xii) while BoQ is listed as (xi); clauses 10–11.2 correctly put BoQ in the Financial Bid envelope — treat clauses 10–11.2 as the operative packaging rule.

Corrigendum 1 (Date) — bid timeline extension

Office Order dated 28.07.2026 extends submission and opening dates for administrative reasons; all other NIT conditions remain unchanged.

• Original submission: 30-07-2026 upto 11.00 AM → Amended: 03.08.2026 at 11:00 Hrs.
• Original technical opening: 31-07-2026 after 11.30 AM → Amended opening: 04.08.2026 at 11:30 Hrs.
• Impact: bidders get additional calendar days; EMD physical deposit and online upload must meet the new deadline.
• Action: use only the amended dates for bid planning; ignore unamended 30/31-07-2026 dates still printed in forms.

Values that finally apply

After Corrigendum 1: submit by 03.08.2026 11:00 Hrs; opening 04.08.2026 11:30 Hrs; all other NIT terms (EMD Rs.9029, estimate Rs.451455, 75-day validity, 15-day completion after civil work, PG 5%, SD 2.5%, eligibility) remain as in the original NIT.

• Financial bid opening date remains to be communicated later to technically eligible bidders.
• Only one corrigendum is on record in the workspace.

Submission/opening dates: original NIT vs Corrigendum 1

Original NIT and several forms still show 30-07-2026 / 31-07-2026, while Corrigendum 1 extends them to 03.08.2026 / 04.08.2026; the corrigendum dates prevail.

• Affected prints include NIT summary, clause 11.5, Undertaking header, EMD receipt proforma and CPWD-7 form.
• Corrigendum expressly states all other NIT conditions remain the same.

Financial Bid envelope contents numbering on page 8

Page 8 says Financial Bid contains sl. no. (xii) (‘Any other Document’), while BoQ is sl. no. (xi); clauses 10–11.2 correctly place BoQ in the Financial Bid — follow clauses 10–11.2.

• Page 8 also says Technical Bid contains all documents except (xii), which would incorrectly put BoQ into the technical envelope if read literally.

Bank Guarantee form page reference

Clause 15 says the prescribed PG/BG form is at page 34, but the index and printed form are at pages 31–32 (page 34 is SOQ continuation).

• Use the actual FORM OF BANK GUARANTEE printed at pages 31–32.

Work title ‘maintenance’ vs installation-type SOQ

Title calls the work ‘Comprehensive maintenance…’, but the Schedule of Quantities is supply/installation-type EI, fans, LAN, cables and compound lighting rather than a pure O&M schedule.

• Bidders should price the detailed SOQ/BoQ items; the short completion period (15 days after civil work) also aligns with an installation package, not long-term comprehensive maintenance.

Start of the 15-day completion clock vs ‘site available’

Ask the department to confirm when the 15 days after completion of civil work begins, given clause 4 says the site is already available and Schedule F also reckons start as 10 days from LOA.

• Material to pricing and resource planning: whether civil works are still ongoing at Lauriya SO, and whether idle time awaiting civil completion is compensable.

Confirm BoQ packaging after page-8 numbering error

Seek written confirmation that only BoQ goes in the Financial Bid envelope and that the page-8 reference to sl. no. (xii) is a typographical error.

• Mis-upload of BoQ into the technical envelope or omission from financial envelope is a bid-invalidity risk under clauses 12.2/12.4.

Scope characterisation: maintenance vs installation SOQ

Ask whether any comprehensive maintenance/defect-liability/AMC obligations exist beyond the installation SOQ and 5-year LED OEM warranty coordination note.

• Title uses ‘Comprehensive maintenance’ while quantities are installation items; clarity affects mobilisation, warranty reserves and manpower.

Department-issue materials list and rates

Request the list, quantities and recovery rates of any materials to be issued free from PESD Patna stores, since Schedule B only says ‘as per schedule of work’ without a filled issue table.

• Unused departmental material not returned is recoverable at twice the issue rate; bidders need the issue schedule to price transport/handling and risk.

Very short execution window and milestone withholding

Only 15 days after civil-work completion, with milestone withholds of 1% of tendered value for each failed milestone and SE(E) empowered to fix compensation under Clause 2.

• Milestones at 1/8, 3/8, 1/2 and full work against 1/4, 1/2, 3/4 and full time.
• Clause 2A (early completion incentive) is not applicable.
• Multi-agency site working and civil coordination can compress the already short window.

EMD / PG forfeiture and rebidding bar

EMD can be forfeited at 50% or 100% for withdrawal/modification, 50% for hard-copy discrepancies, and 100% automatically if PG is not furnished in time; forfeiting bidders are barred from rebidding the same work.

• Physical EMD details must exactly match portal entries or the tender is summarily rejected.
• One UTR used for multiple tenders causes rejection and future debarment.

All-inclusive pricing and tax risk

Rates must include all taxes/GST/labour cess; extra tax claims or conditional tax rebates can cause summary rejection, and statutory recoveries are made from bills.

• Clause 10CC price-variation path is not applicable, so input-cost movement during even a delayed start sits with the contractor.

Quantity variation, free-issue recovery and technical staff recoveries

Department may delete or reduce quantities; deviation limit is 50% for building work; unused free-issue materials attract double-rate recovery; missing technical representatives attract Rs.10,000/Rs.15,000 recoveries.

• Interim payments only when gross work since last payment reaches Rs.50,000 — cash-flow risk on a small short-duration job.
• Contractor bears site storage, watch & ward, water, electricity and making good building damage at own cost.

Warranty and quality obligations beyond completion

LED lamps carry a five-year OEM warranty obligation for the executing agency to coordinate claims during the maintenance period; panels/components carry manufacturer defect guarantees as specified.

• Approved-make restrictions and Engineer-in-Charge model approval within 7 days of acceptance can delay procurement on the short timeline.

Tender inviting authority

Executive Engineer (E), Postal Electrical Division, Kolkata-700 012 invites the e-tender on behalf of the President of India.

• Office address also given as Yogayog Bhawan, P-36, CR-Avenue, Kolkata-700012; Ph: 033-22120646, 22120637.
• L1 certified hard copies are to be deposited in this EE(E) PED Kolkata office.
• Physical EMD may also be deposited with this office or any other DOP Executive Engineer listed in Annexure-II.

Local / upload support contact

Upload/tender issues can be raised with Assistant Engineer (E), PESD Patna, Ph: 0612-2226603; CPP portal helplines and emails are also listed.

• Website helpline nos. 0120-4001002, 0120-4001005, 0120-6277787; e-mail [email protected] for technical support and [email protected] for policy issues.
• Department materials store reference: PESD, Patna.
• Compensation authority under Clause 2: SE (E), Postal Electrical Circle, Bengaluru; place of arbitration: Kolkata.