Construction of Conference Hall at Dharmagarh NAC Office Building

Final tender schedule

Tender documents became available at 3.00 PM on 08.07.2026; online bids close at 5.00 PM on 27.07.2026 and open at 11.00 AM on 28.07.2026. No pre-bid/clarification deadline or numeric bid-validity period is stated.

• Issue/publication date printed on the notice: 08.07.2026 (Notice No. 2408/DHM).
• If the office is closed on the scheduled opening date, opening moves to the next working day at the same time and venue.
• The bid-validity period is referenced in the bidding clauses and Appendix-D but its duration is not specified anywhere in the supplied tender documents.

Estimated cost

The NIT states ₹49,97,773/- as the bid cost for the conference hall work; the BOQ totals ₹49,97,771.36, creating a ₹1.64 conflict. Use the NIT figure for tender-level requirements pending authority clarification.

EMD / bid security

EMD is ₹49,978/- and must be paid online in one portal payment. The tender gives no EMD instrument validity or claim period. Eligible engineer contractors may seek exemption by affidavit, subject to the stated conditions.

• An Appendix-D Bid Securing Declaration is also prescribed; it remains effective until the earlier stated event and otherwise until thirty days after expiry of the unspecified bid validity period.

Tender document fee

Tender paper cost is ₹6,000.00, payable online through the portal in a single payment; failed payment prevents participation.

Initial and additional performance security

The successful bidder must provide ISD equal to 1% of the accepted tender amount, excluding EMD already deposited, in cash/NSC/DD on a nationalized bank pledged to the Executive Officer. APS, if triggered by a below-estimate bid, is due within 7 days of LOA in DD/TDR from a scheduled bank pledged to the Executive Officer.

• APS: no additional security for bids below estimate by up to 10%; from 11%-below onward it rises by 0.1% per percentage point through the 10%-20% band, applied to bid price.
• At 20% or more below estimate, APS rises by 0.2% per percentage point below 20%, in addition to 1% of bid price; rounding follows the 0.5% rule in the clause.
• Release timing conflicts: page 8 says after 12 months of successful completion/commissioning subject to final-bill payment, while page 9 links SD release to a two-year defect period.

Payment deductions and tax treatment

Applicable GST is payable on each bill against a tax invoice. Labour cess at 1% is deducted from contractor bills; royalty, local taxes, income tax, ferry and toll charges are the contractor's responsibility.

• No detailed interim-payment cycle, certification timeline, retention percentage, price adjustment, or payment deadline is stated in the supplied documents.

Contractor registration and class

Bidder must be an eligible government-registered B Class contractor and submit proof. Registration with Odisha State PWD or equivalent class with CPWD, Railways, MEs, Central/State Government undertakings is accepted; omission makes the bid non-responsive.

Tax registrations

Valid GST registration and PAN are mandatory; attested copies must accompany the tender or the bid is non-responsive and rejected.

Turnover

Minimum average annual turnover is ₹1.00 crore during the last three auditable financial years, evidenced by audited balance sheets and a CA-certified turnover certificate. No separate net-worth threshold is stated.

Similar work experience

Bidder must have successfully completed either one similar work of at least ₹50.00 lakh or two similar works of at least ₹30.00 lakh each, supported by work order, agreement, or completion certificate.

Past performance, declarations and exclusion

False declarations, poor performance, abandoned/rescinded work, inordinate start/completion delay, and litigation history can disqualify a bidder. Appendix-A requires disclosure of current works litigation, debarment/expulsion during the last five years, and failure on Dharmagarh NAC contracts.

Integrity and debarment

A proposal is rejected if the recommended bidder engaged in corrupt or fraudulent practices; a firm may be declared ineligible indefinitely or for a stated period for such conduct in bidding or contract execution.

Company and consortium/JV conditions

A private limited firm/company must submit its constitutional registration/article documents and authorized-signatory/POA evidence. The only consortium/JV rule stated is that Appendix-D must be in the name of all partners; no member cap, lead-member requirement, equity floor, or combined-qualification rule is provided.

Conference hall construction

Construction of a conference hall at the second floor of the Dharmagarh NAC office building at Dharmagarh NAC, under a percentage-rate civil works contract.

Major work packages and quantities

The 107-item BOQ covers structural/civil works, architectural finishes, electrical installations, and water/sanitary works. Notable quantities include 36.75 Cum roof slab, 220.94 Sqm vitrified flooring, 220.94 Sqm false ceiling, 12 ceiling fans, two soak pits, and one septic tank.

• BOQ also includes RCC columns/beams, brickwork, plaster/painting, doors/windows, modular wiring, light/fan fixtures, distribution/earthing, sanitary fixtures, pipelines, chambers/manholes, and a display board.

Completion and standards

Completion period is 180 days. Work must comply with the OPWD safety code, Odisha standard specifications/relevant IS codes, and Engineer-in-Charge directions; the contractor also maintains normal building defects for two years at its own cost.

Online double-cover submission

Submit only online through https://tendersodisha.gov.in in the prescribed double-cover system by the deadline; the DTCN does not map individual documents to named covers.

Digital signature and signing

Bidder must use a compatible Class II or Class III DSC. Appendix-D carries signature, bidder name/organization, and seal fields; registration/PAN/GST copies must be attested as specified.

Original-document verification

No pre-bid physical submission is required. Originals and the lowest bidder's affidavit are verified before issue of the work order; engineer contractors claiming EMD exemption must show the original registration certificate to the tender-opening authority.

Financial BOQ handling

Upload the supplied BOQ after entering only bidder name and permitted values; modification or replacement makes the bidder liable to rejection.

Estimated-cost mismatch

NIT bid cost is ₹49,97,773/-, while the BOQ total is ₹49,97,771.36 (difference ₹1.64). The NIT's project-level figure should prevail for EMD/qualification/APS calculations unless the authority confirms the BOQ total as the estimate base; bidders should not alter the protected BOQ.

Security release / defect period conflict

The signing clause says security is refunded after 12 months of successful completion and commissioning (subject to final-bill payment), but the contract terms require two years of defect repair/maintenance and say SD is refunded only afterward. The more specific two-year defect-maintenance clause should govern release, but written clarification is needed before pricing financing cost.

Security nomenclature and amount ambiguity

The NIT column labels ₹49,978/- as 'EMD / ISD', while the instructions separately define post-award ISD as 1% of accepted tender value excluding EMD. Treat ₹49,978/- as EMD at bid stage and the separate 1% amount as post-award ISD because the detailed clauses are more specific.

Confirm bid validity

Please state the numeric bid-validity period and confirm whether Appendix-D remains effective for 30 days beyond that period. This is needed to price commitment and security exposure.

Confirm EMD plus declaration requirement

Please confirm whether every non-exempt bidder must provide both the ₹49,978 online EMD and Appendix-D Bid Securing Declaration, and how Appendix-D operates for an engineer contractor granted EMD exemption.

Provide drawings and complete specifications

Please provide the referenced AutoCAD drawings and detailed office specifications before bid close, and confirm whether they form part of the contract. The BOQ prices a roof slab by drawing polyline while the DTCN tells bidders to inspect detailed specifications in the office.

Confirm billing and security cash flow

Please specify RA-bill frequency, certification/payment time, retention (if any), and the final security-release date. The supplied terms address GST and final-bill dependency but omit a payment schedule and conflict on security release.

Delay penalty is uncapped in the supplied DTCN

Failure to complete within the stipulated time is penalized under the OPWD code, but the tender does not reproduce an LD rate or cap. Bidder should obtain the applicable code provision before accepting schedule exposure.

Two-year defect obligation

Contractor bears the cost of repairing and maintaining normal building defects for two years after completion; SD release is linked to this period in the terms, increasing warranty and financing exposure.

Quantity and omission risk

Dharmagarh NAC disclaims responsibility for schedule correctness/completeness and may increase, decrease, add, or omit quantities without invalidating rates or paying extra monetary compensation.

Unpriced site and incidental obligations

Contractor must bear storage/security, water, sanitation, lighting, dewatering, benchmarks/levels, tools and plant, debris clearance, royalties and related incidentals; rates are deemed inclusive and several items attract no extra payment.

Extra work requires prior written order

No claim for extra items or excess quantities is entertained unless written authority and agreed rates are obtained before starting the work, creating approval and recovery risk.

Low-bid security and rejection risk

Below-estimate bids can trigger incremental APS; an apparently abnormally low bid can be subjected to detailed price analysis and rejected if capability to deliver at the offered price is not demonstrated.

Bid-security forfeiture and two-year disqualification

Backing out before acceptance can forfeit EMD. Appendix-D allows two-year disqualification for withdrawal/amendment during validity, failure to contract or furnish security, malpractice, or refusal to accept words prevailing over figures.

Tender inviting authority

Executive Officer, Notified Area Council, Dharmagarh, District Kalahandi, PIN 766015. The office of the undersigned is the bid-opening/original-verification venue. No individual officer name, phone number, or email address is stated.