Publication and document availability
Notice issued on 09/07/2026; bidding documents are available online from 09/07/2026 to 11/08/2026.
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CONSTRUCTION OF OFFICE BUIL...
Haryana State Agricultural State Marketing Board · Panchkula, Haryana2026_HBC_534562_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
9 Jul 2026
11 Aug 2026
₹6.5 Cr
₹13.1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Notice issued on 09/07/2026; bidding documents are available online from 09/07/2026 to 11/08/2026.
No pre-bid meeting applies. Written/email clarification requests must reach the Employer earlier than 10 days before the bid deadline.
Online bids close on 11/08/2026 at 11:00 hrs. Fee/EMD-declaration and Part I technical bids open online on 11/08/2026 at 11:10 hrs; Part II financial opening will be intimated to technically qualified bidders.
The bid must remain valid for 120 days from the bid due date, through 09/12/2026. This specific ITB requirement and Key Dates value prevail over the duplicated DNIT statement of 240 days.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated cost is Rs 654.35 Lakhs; the detailed electronic BOQ gives Rs 65,434,709.29 for the single 'All Item as per NIT' line.
For contractors, EMD is ₹13,08,700.00; for societies, ₹6,54,350.00. A bidder with a contractor ID but not registered on HEWP pays EMD online. A registered HEWP contractor with the one-time deposit uploads the bid-specific Earnest Money Declaration generated from HEWP; that declaration binds the bid for at least 120 days. The tender does not state a separate EMD instrument validity/claim period.
Tender document fee is ₹20,000.00, non-refundable and payable online. The separate e-Service fee is Rs. 1180, payable online through debit card/internet banking.
Within 15 days of the Letter of Acceptance, the successful bidder must furnish 5% of Contract Price plus any additional security for an unbalanced bid, as Bank Guarantee in the Section 7 form or FDR in the Executive Engineer's name. The BG/FDR may be from a Nationalized/Scheduled Indian Bank (or acceptable India-based foreign bank) and remains valid until 45 days after the amended four-year DLP. Co-operative Labour and Construction Societies provide half the normal security; all-women/all-SC such societies provide 25% of the normal security.
Each payment is subject to 6% retention until retention reaches 5% of final Contract Price. Half is released at completion and half after the four-year DLP and correction of notified defects; after completion it may be replaced by an on-demand BG/FDR. Monthly statements are submitted in the first week. Payment is for actual measured quantities and, unusually, running/final bills use the lower of accepted L1 rates and the amount derived from accepted HSR percentage/analytical/NS rates.
Bid rates include all taxes/duties except GST; GST is reimbursed only on proof of deposit for the previous payment. No advance payment or secured advance is admissible for HSAMB works, despite generic Contract Data describing mobilization, secured-material and machinery advances.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Every bidder must have a contractor ID on the Haryana Engineering Works Portal and register on the centralized e-Procurement portal. A bidder must not be declared ineligible for corrupt/fraudulent practices by Central/State Government or a public body.
Minimum average annual financial turnover during the last three years ending 31 March of the previous financial year is Rs. 196.30 lacs (30% of work value), CA-certified and updated at 8% compounded yearly.
In the seven years ending the last day of the month before bid invitation, the bidder must have successfully or substantially completed either three building works of at least Rs 261.74 Lacs each, two of at least Rs 327.17 Lacs each, or one of at least Rs 523.48 Lacs. Amounts are updated at 8% compounded yearly; substantially complete means at least 95% and continuing satisfactorily. Employer certificates must state work name, contract value, billing, commencement and satisfactory performance.
Available bid capacity must be at least the total bid value and is assessed as A×N×2−B, where A is the highest CA-certified turnover in any of the last three years updated at 8%, N is the prescribed completion period, and B is updated commitments/ongoing work falling within that period.
Joint ventures are not allowed for this tender; the generic JV provisions and printed JV form therefore do not apply.
A bidder not registered on HEWP must provide constitution proof, PAN, GST registration, non-blacklisting undertaking, property proof/self-certification of no property, bank-account proof, address proof, and a self-declaration plus diploma showing the bidder or at least one employee is a relevant diploma engineer. For applicable electrical work, the bidder/employee must hold a valid Haryana Wireman Licence. CBuD registration/use is mandatory for excavation, trenching or road cutting. Missing or false mandatory documents causes rejection.
The bidder/firm must never have been blacklisted/debarred and must not be bankrupt/insolvent. False/misleading qualification material, abandonment, improper completion, inordinate delay, adverse litigation history or financial failure can disqualify an otherwise qualified bidder. Corrupt/fraudulent practice causes rejection and ineligibility.
The prescribed affidavit commits the bidder to invest minimum cash up to 25% of work value and to deploy the machinery, equipment and technical personnel stated in the tender. For this contract-value band (more than Rs.5 crore up to Rs.20 crore), the technical-personnel table specifies one Project Manager, two Site Engineers, one Plant Engineer, one Quantity Surveyor and one Soil & Material Engineer with the stated qualifications/experience.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Construction of the Horticulture Department office building at Sector-21, Panchkula as one complete work. The embedded BOQ covers building civil/finishing and public-health components, including flooring, plaster/finishes, joinery, plumbing/sanitary and rainwater systems, plus NS items for six 2 KVA stabilizers, six 80-litre UV water-purifier/cooler units, and 597.60 sqm pre-applied HDPE waterproofing membrane.
Complete the whole work within 20 Months 5 and Days after start; start is 10 days after Notice to Proceed. The site is stated to be available.
BOQ quantities are provisional; payment is on actual ordered, measured and verified work. The contractor must complete the entire work as per drawings irrespective of DNIT quantities, provide two sets of as-built drawings within 28 days of completion certificate, and execute four financial milestones: 20%, 50%, 75%, 100% by 25%, 50%, 75%, 100% of stipulated time. Electrical work, if involved, must use an Employer-approved licensed electrical subcontractor; public-health utility shifting is supervised/verified by PHED.
Works follow PWD Book of Specifications 1990, CPWD Specifications and MoRTH Specifications as applicable, plus Haryana PWD Schedule of Rates 2021 and amendments. The amended DLP is four years without extra maintenance payment; building maintenance includes repair/replacement of plaster, floors, joinery, structural defects, finishes, rainwater components, leaks, electrical/public-health installations and monthly inspection/records.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only online at https://etenders.hry.nic.in; no physical document is accepted. Part I is the Technical Qualification bid and Part II is the Financial bid. Technical documents are uploaded as scans in PDF/JPEG/MS Word, each file not exceeding 10 MB; the price bid must be the prescribed Excel file.
The online bid must be encrypted and electronically signed with a Class II or III DSC from an approved certifying authority. The DSC must belong to the authorized user; for a firm, all partners sign the authorization certificate, and for a company the directors sign it. The authorized user's digital signature binds the bidder.
Bid documents are in English. The undertaking and affidavit must be dated after the tender invitation. Upload scanned copies with the technical bid; submit the original undertaking(s) to the Executive Engineer before signing the agreement. No other physical-original deadline is specified.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
CR0127Z170909.pdf makes HSAMB-specific amendments: advance and secured advance under GCC Clause 50 are not admissible; for works above Rs.25 lakh, technical eligibility follows the CBD (similar experience, turnover, etc.) and State-department/board/corporation enlistment must not be demanded as a mandatory criterion. Bidder action: price without advance funding and qualify on the CBD criteria rather than enlistment.
Issued 09/07/2026 for this Tender ID. It changes the new-building defect-liability period from the original 1095 days/three years to four years; maintenance remains without extra payment. Bidder action: include four years of building inspection, defect correction and end-of-DLP restoration in price and extend securities that run beyond DLP accordingly.
Final values: bids close 11/08/2026 at 11:00 hrs and technical opening is 11:10 hrs; estimated cost Rs 654.35 Lakhs / electronic BOQ Rs 65,434,709.29; contractor EMD ₹13,08,700.00 (society ₹6,54,350.00); bid validity 120 days through 09/12/2026; completion 20 Months 5 and Days; no advances; DLP four years; performance security 5% valid 45 days beyond DLP; retention 6% per bill capped at 5%, half held through DLP.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The DNIT says 240 days, but ITB 15.1, the prescribed undertaking/affidavit/EMD declaration and the dated Key Dates entry all say 120 days. Apply 120 days through 09/12/2026 because the specific ITB and tender-specific Key Dates agree; seek portal confirmation before submission because a validity mismatch can be non-responsive.
Original Contract Data states 1095 days, and the attached old DLP instruction states three years. Corrigendum 1 expressly changes new buildings to four years, which prevails.
Generic Contract Data describes mobilization, secured-material and machinery advances, but both the HSAMB addendum and ITB 39 expressly disapply Clause 50. No advance or secured advance applies.
Current ITB 34.1 and GCC 51.1 require the 5% performance security through 45 days after DLP, while the Letter of Acceptance template and historical instruction attached to Corrigendum 1 say 28 days. Apply 45 days because the operative ITB/GCC and the printed Performance BG form are consistent and more specific; the corrigendum only partially modifies the historical instruction's DLP duration.
ITB 37 threatens a registered-but-unverified bidder with two-year blacklisting for not submitting physical EMD instruments by 5:00 pm on the last date, but the tender-specific DNIT says EMD for unregistered bidders is online and no physical document will be accepted, while registered bidders submit an online declaration. Apply the tender-specific online-only mechanism, but obtain written clarification due to the severe debarment language.
ITB directs bidders to Section 4-A for detailed scope and requires completion as per drawings, but Section 4-A is blank and the Section 5 page reports 'Subreport could not be shown.' The BOQ is detailed, but the promised scope/drawings are not usable in this PDF; obtain the complete approved drawing set and scope before pricing.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please issue the complete architectural, structural, electrical, public-health, fire/life-safety and external-development drawing set, design basis and detailed scope. Section 4-A is blank, Section 5 fails to render, yet the contractor must complete all work shown on drawings irrespective of DNIT quantities; this directly affects quantity take-off, interfaces and price.
Please confirm that the bid/EMD declaration must remain valid for 120 days through 09/12/2026, not 240 days as stated in DNIT item 10, and align the portal/template accordingly.
Please confirm that no physical EMD instrument is required and ITB 37's physical-delivery/debarment language is inapplicable, because the tender-specific instructions require online EMD or an online HEWP declaration and prohibit physical documents.
Please confirm that the 5% security is due within 15 days of LOA and valid 45 days beyond the amended four-year DLP, and that the Letter of Acceptance template's 28-day period and the historical 21-day/28-day attachment do not apply.
Please identify exactly which electrical, plumbing, public-health utility-shifting, fire/life-safety and other MEP works are included, who pays the electrical subcontractor, and provide service BOQs/specifications. The technical clause contemplates electrical/public-health work, but the visible NS schedule only identifies limited equipment and the detailed scope is blank.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The amended DLP is four years with no extra maintenance payment. The contractor must inspect monthly, correct building defects (including structure, finishes, joinery, leaks and electrical/public-health installations), respond to the defect register within three days or seek an extension, and bear third-party rectification cost if it defaults.
No mobilization or secured advance is available. A 5% performance security runs through four-year DLP plus 45 days; 6% is retained from bills up to 5%, with half held through DLP. This creates substantial long-duration working-capital exposure.
Financial milestones are 20/50/75/100% by 25/50/75/100% of time. Delay or missed milestone attracts LD of 1/2000 of initial/revised Contract Price per day, rounded to nearest thousand, capped at 10%; recovery may be made from sums due, performance security or other Haryana government/semi-government dues.
The detailed scope is blank and drawing section fails to render, yet the agency must complete the drawings irrespective of DNIT quantities. BOQ quantities are provisional, may vary, and the Engineer may order scheduled work without stated quantity limits. Price only after receiving drawings and independent quantity reconciliation.
Actual measured work is paid, but running/final bills are limited to the lower of L1 accepted rates and the HSR/analytical/NS financial-statement calculation. Any BOQ item left without a rate is treated as included elsewhere and receives no payment. GST reimbursement depends on proof of deposit for the previous payment.
The bidder is deemed to have independently assessed site, ground, access and hazards and waives claims against Employer information. Statutory penalties, including NGT penalties, for non-compliance are borne by the contractor. Insurance includes works cover equal to Contract Price and specified third-party/injury cover.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Executive Engineer Shashi Bhushan Saharan, Haryana State Agricultural Marketing Board, Division Panchkula; First Floor, Market Committee, Sector-20, Panchkula. Telephone: 0172-2920235; mobile shown in the tender notice: 9416384454; email: [email protected].
Yuvraj, DA is named as the authorized representative.
No address receives bid documents or EMD physically under the tender-specific submission rules; bidding is online only. The original undertaking(s), however, must be delivered to the concerned Executive Engineer before agreement signing, at the Employer office above.
Portal support: 0172-2700275 (Mon–Fri, 09:00–17:00); 24×7 Delhi help desk 0120-4001002, 0120-4200462, 0120-4001005, 0120-6277787; technical email [email protected] and policy email [email protected] (rendered in the tender as '(at)'/'(dot)').