Publication
18 Jun 2026 at 1700 Hrs; document download/sale started at 1730 Hrs the same day.
Loading
Loading…
Loading…
TENDER FOR CONSTRUCTION IMPROVEMENT OF EXISTING RD SKTT CL 9 TO NHDL SPECN FROM KM 0PT00 TO KM 30PT645 DESIGN CHAINAGE KM 0PT00 TO KM 30PT370 NET LENGTH 30PT370 KM UNDER 94 RCC 38 TF PJT DPK IN HP
Dte General Border Roads Organisation · Shimla, Himachal Pradesh2026_BRO_773270_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
18 Jun 2026
23 Oct 2026
₹221.7 Cr
₹2.2 Cr
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
18 Jun 2026 at 1700 Hrs; document download/sale started at 1730 Hrs the same day.
Queries close 10 Jul 2026 at 1100 Hrs; pre-bid meeting is 11 Jul 2026 at 1000 Hrs; the Authority targets responses by 16 Jul 2026 at 1100 Hrs.
01 Aug 2026 at 1200 Hrs IST; online submission starts 16 Jul 2026 at 1200 Hrs.
Technical bids open online on 03 Aug 2026 at 1000 Hrs IST; financial-bid opening will be intimated later.
At least 120 days from the Bid Due Date; extension requires mutual consent.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated civil-work cost is Rs. 221.73 crore, exclusive of GST. The financial bid is to quote the EPC lump-sum Bid Price exclusive of GST.
Rs.2,21,73,330/-. Acceptable forms: IRDAI-authorised Insurance Surety Bond, account-payee DD, banker's cheque, or e-BG from a nationalised/Scheduled Bank meeting the stated Rs.1,000 crore net-worth condition; a foreign BG requires confirmation by a nationalised Indian bank. Validity must be at least 180 days from Bid Due Date inclusive of a 60-day claim period. The RFP separately says refund by 150 days for non-selected bidders, while the selected bidder's security remains until agreement signing and performance security.
Rs.30,000/- (Rupees Thirty Thousand only), payable online to the Authority's designated bank account with the receipt uploaded. Clause 2.11.1 also permits an original DD, creating a submission-method conflict noted under contradictions.
Performance Security is 3% of Bid Price. Within 30 days of LOA, the selected bidder may provide all security or 50% of PS and APS before agreement signing and the balance within 30 days after signing. Low bids trigger APS: 0.1% of Bid Price per percentage point below 10% (for bids 10%-20% below project cost), then an additional 0.2% per percentage point below 20%, with the RFP rounding rule. PS remains valid until 60 days after the applicable Defects Liability Period; APS until 28 days after Project Completion.
EPC works are paid as a lump-sum contract through stage payments. Mobilisation advance is interest-bearing at Bank Rate + 3%: 10% of Contract Price in two 5% instalments, plus up to 5% for newly purchased key equipment, each backed by 110% BG. No incomplete stage is payable; 90% of a determined stage amount is recommended within 10 days and electronically paid within another 10 days. Certified/final amounts are due within 30 days, with Bank Rate + 3% interest for delay. Maintenance is paid separately quarterly. Price adjustment applies to specified inputs. Six percent is retained from each works payment, capped at 5% of Contract Price, and released within 15 days of Completion Certificate subject to deductions.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
A single entity or JV may bid; this Rs.221.73 crore project permits JV. Maximum three members. Lead member must meet at least 60% of bid capacity, threshold technical capacity and financial capacity; every other member at least 20%; the JV collectively 100%. Each member must hold at least 26% equity/shareholding; lead member must perform at least 51% of project-highway length; members remain jointly and severally liable through the Defects Liability Period.
Assessed available bid capacity (A × N × 2.5 − B + C) must exceed the total bid value of Rs.221.73 crore. Existing commitments include works where the bidder has emerged winner even if LOA is not yet issued; status is updated as of the day before financial-bid opening.
Over the preceding five years for normal highway projects, eligible construction payments/self-construction, after prescribed adjustment, must total more than Rs.221.73 crore. Only qualifying categories and minimum receipts/work values count; supply-only, land and pre-construction costs do not.
Within the preceding five financial years or up to Bid Due Date, complete either two similar eligible works of at least 25% each (Rs.55.43 crore each per NIT) or one similar work of at least 35% (Rs.77.60 crore per NIT). More than 90% completion qualifies if completed value meets the threshold. Similar works are full highway projects with comparable major components in Category 1 and/or 3; specified eligible types include highway/road widening, reconstruction/upgradation, standalone bridges/tunnels, runways, viaducts and port container yards. Government Authority work-experience evidence is mandatory; subcontract/JV claims need client approval and are restricted to allowable share.
Road: sole bidder or any JV member must have completed in the preceding five financial years/up to due date at least one highway/road construction, reconstruction, improvement, upgradation or widening project to NHDL specifications. Bridge: sole bidder or JV lead must, in the preceding seven financial years/up to due date, have completed a 70R/Class-A Double Lane (or higher) steel-truss or through-type steel-superstructure major bridge at elevation 2,700 m or above; because the proposed longest span is 100 m, the stated formula requires at least 80% of longest span and 40% of major-bridge length (subject to the clause's caps). Client completion certificates must state the prescribed technical particulars.
At the close of the preceding financial year: minimum Net Worth Rs.22.17 crore (10% of estimated cost). Updated average annual turnover over the last five financial years: minimum Rs.44.34 crore (20%). Auditor/CA certificates require UDIN; figures on the UDIN portal prevail and a certificate without UDIN is not evaluated. Audited annual reports for the preceding five years are mandatory, subject to the stated latest-year undertaking/auditor certification exception.
Bidder and every JV member must not be a non-performing party on submission date under the extensive Clause 2.1.14 triggers, including missed milestones without qualifying relief, repeated unrectified NCRs, unsatisfactory rating, penalties/adverse awards in the last two years, expulsion/termination for breach, or failure to submit PS in more than one project. Delayed Authority projects of contract value at least Rs.300 crore that remain incomplete more than 90 days after scheduled completion make the bidder ineligible until completion. Conflict-of-interest conditions in Clause 2.2.1(c) are pass/fail; one bidder cannot submit more than one bid.
A bidder (or JV member) from a country sharing a land border with India is eligible only with valid Competent Authority registration at bid submission and acceptance, and must provide the prescribed Rule 144(xi) certificate; subcontracting to such-country contractors is likewise restricted to registered contractors. A foreign-controlled L1 bidder is subject to national-security/public-interest approval. Applicable Government procurement orders current on LOA apply.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, engineer, procure, construct and improve the existing Sansari–Killar–Thirot–Tandi road from existing km 0.000 to km 30.645, design chainage km 0.000 to km 30.370, net design length 30.370 km, under 94 RCC/38 BRTF/Project Deepak in Lahaul-Spiti, Himachal Pradesh, from Cl-9 to NHDL on EPC mode; maintain it after completion and fulfil all incidental obligations.
Provide 30.370 km of 7.0 m main carriageway in 10 m formation, following existing alignment unless otherwise specified and correcting geometric deficiencies to mountainous/steep-terrain standards where land permits. Pavement is flexible except bridge locations, designed for at least 15 years under IRC:37-2018; stage construction is prohibited.
DPR/tender schedules identify four new major truss-girder bridges (80 m at 13+385, 70 m at 18+560, 80 m at 22+200, 100 m at 29+740), six minor steel/truss bridges, 63 culverts, two animal overpasses, 19 junctions, 21 bus shelter/bays, utility ducts and 19,698 m metal-beam crash barrier; no ROB or truck lay-by. Contractor also provides drainage, protection works, signs, markings and other NHDL facilities under the schedules.
Contractor performs its own engineering surveys, investigations and detailed designs; prepares Authority's Engineer-reviewed working drawings; supplies quality-control records, progress reporting, five copies of the Maintenance Manual at least 60 days before completion, two copies of as-built records before completion tests, and completes visual/physical, riding-quality, bridge NDT/load and environmental tests.
Comply with the Manual of Specifications and Standards for Two-Laning, IRC:52:2019 geometric design for hill roads as directed by IRC:SP:48-2023, IRC:37, IRC:SP:48-2023, MoRTH Specifications for Road and Bridge Works, listed project deviations, and Good Industry Practice where no specification exists.
Construction period is 36 months including road-closure periods. Milestones are at 35%, 60% and 85% of the Scheduled Construction Period, requiring respectively at least 10%, 35% and 70% stage-payment progress; all bridges must have started by Milestone II and all project facilities by Milestone III. Maintenance is 60 months/5 years from Actual Date of Completion. Defects liability is five years for flexible pavement and ten years for standalone major bridges (and certain other listed categories).
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit technical and financial bids only through https://defproc.gov.in by 01 Aug 2026 at 1200 Hrs IST. Prepare Clause 2.11.1 documents as separate PDF/RAR files, each no more than 30 MB, and upload them with the authorised representative's digital signature; fax, email, telex and telegram bids are rejected.
Class-III DSC is mandatory in the name of the authorised signatory/firm/organisation/owner, in corporate capacity and, for JV, lead-member capacity. The DSC must align with Appendix-III authority and supporting proof must be submitted. Bidder/JV registration on the Defence e-procurement portal must remain valid through bid submission.
Bid must be typed and signed in indelible blue ink by the authorised signatory; every alteration, omission, addition or amendment must be initialled. Bid is in English. Technical and financial letters must follow Appendix-I exactly; Bid Price is in Indian rupees in figures and words, with words prevailing.
Clause 2.11.2 documents are to be placed in one sealed envelope marked with the full EPC tender identification, bidder name/address and Bid Due Date at top-right, addressed to Shri Raj Kumar Sharma, SE (Civ), Director (EPC), HQ CE(P) Deepak, Hari Nagar, Chakkar Barrier, Shimla-171005 (HP). Obtain a receipt. The RFP conflicts on whether all originals are due by Bid Due Date or only from L1 before LOA; DD/banker's cheque security is separately allowed within five working days after due date up to 1100 Hrs. Seek written clarification and use the earliest deadline absent clarification.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 2.11.2 first says only the Lowest Bidder submits originals before LOA, but Clause 2.12 and the NIT require physical documents by the Bid Due Date; the same page separately allows DD/banker's cheque security up to five working days after Bid Due Date. No corrigendum resolves this. For rejection-risk management, obtain written clarification and otherwise meet the earliest deadline (01 Aug 2026, 1200 Hrs), while also observing the special five-working-day ceiling if using DD/banker's cheque.
Clause 1.2.4 says the Rs.30,000 fee is paid online and the online receipt uploaded; Clause 2.11.1(g) allows either online receipt or original DD, while the NIT says Document Fee is physically submitted. The more specific bid checklist permits either receipt or DD, but bidders should seek confirmation whether an online-payment receipt also needs physical delivery.
NIT specifies 36 months including road-closure periods, whereas the DPR executive summary says 24 months + 6 months snowfall. RFP states the DPR is only preliminary and non-binding; therefore 36 months prevails, but Schedule-J retains bracketed placeholders and should be clarified.
NIT heading states CE (P) DPK-01 of 2026-27, while the RFP and agreement use CE (P) DPK/EPC-01 of 2026-27. Use the portal/RFP EPC reference in the bid but reproduce the exact portal identifier and seek confirmation for physical-envelope marking.
NIT lists Shri Raj Kumar Sharma at 0177-2832990, but RFP Clauses 2.11.2/2.11.4 print 0177-283990. The seven-digit NIT number is more plausible and is repeated in the NIT office contact, but bidders should verify by email before couriering originals.
The base HSD price is tied to IOC pumps in Himachal Pradesh, but the comparison price is tied to IOC pumps in Haryana. This mismatch can materially alter escalation; it is unresolved, so the state for both indices must be clarified before pricing.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please reconcile Clause 2.11.2 (L1 originals before LOA), Clause 2.12/NIT (all bidders by Bid Due Date), and the five-working-day DD/banker's-cheque window. Confirm exactly which originals every bidder must deliver, which only L1 supplies, whether an online fee receipt needs physical submission, and the controlling timestamp.
Please confirm that Scheduled Construction Period is 36 months including all road closures/snow closure, and replace bracketed Schedule-J placeholders with calendar/day milestones at 35%, 60%, 85% and completion. The DPR's 24 months + 6 months snowfall conflicts with the NIT and affects resources, escalation and damages.
For the 100 m longest proposed span, confirm whether the project-specific bridge criterion requires a completed 80 m individual span plus 40% of aggregate major-bridge length, and how 'length of Major Bridge' is measured across the four bridges. Also confirm acceptance of equivalent through-type steel superstructures and the exact evidence needed for 2,700 m altitude and 70R/Class-A Double Lane classification.
Please amend/confirm whether both base and current HSD prices under Clause 19.10 use Himachal Pradesh; the current text switches from Himachal Pradesh to Haryana.
Provide chainage-wise available ROW/land status, forest/environment approvals, utility-shifting responsibility/programme, permitted quarries/spoil sites and confirmed working-season/closure windows. Confirm relief for materially different subsurface conditions, since existing ROW is reported as only 6 m, proposed ROW is 24 m, terrain has freeze-thaw/avalanche/landslide exposure, yet the contract disallows price/time adjustment for unforeseen difficulties.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
After a 30-day milestone/completion grace, damages are 0.05% of Contract Price per day until achievement, capped at 10%. Hitting the cap is an incurable default permitting termination. Failure to complete within 90 days after scheduled completion can also bar the contractor from future Authority bids where the delayed contract is at least Rs.300 crore.
The DPR identifies winter snow, summer melt causing avalanches/landslides, freeze-thaw rock breakup, steep 50°-70° moraine slopes, remote high-altitude working and road closures. Construction period expressly includes closures. These conditions threaten productivity, access, slope stability, logistics and bridge erection.
Contractor accepts complete responsibility for foreseeing all difficulties and costs; neither Contract Price nor Scheduled Completion Date adjusts for unforeseen difficulties. Contractor is deemed to have examined surface/subsurface, geotechnical, hydrological, climatic, access and utility conditions, and the lump sum covers all risks and obligations.
The Authority gives the DPR only as preliminary assistance, disclaims liability for it and requires bidders to perform their own surveys/investigations. Quantity, geology, alignment and cost assumptions in the DPR therefore cannot safely underpin a fixed lump-sum price without bidder verification.
PS is 3% of Bid Price and may remain locked through the longest applicable DLP plus 60 days; major bridges have a 10-year DLP. APS can materially increase security for low bids. Separately, 6% is retained from works payments until a 5% Contract Price cap. Mobilisation advance is interest-bearing and 110% secured, recovered at 15% of stage payments, and can be encashed if progress is insufficient.
No payment is claimable for incomplete stages. Authority's Engineer's valuation prevails for interim payment, subject to dispute; amounts may be withheld for unperformed/nonconforming work. Maintenance non-compliance reductions are permanent even after repair, while maintenance payments are quarterly rather than monthly.
Authority promises at least 90% required ROW in contiguous stretches within 30 days of agreement and environmental clearances, but its aggregate delay damages under the cited ROW/GAD/Appointed-Date clauses are capped at 1% of Contract Price and are the contractor's sole remedy. The DPR shows extensive forest stretches and proposed widening from constrained existing ROW, so delayed fronts may strand resources.
Failure to complete PS/APS submission can cost 0.01% of Bid Price per day for up to 60 additional days; after that, award is cancelled and Bid Security encashed. This makes bank/surety capacity and instrument wording a bid-critical prerequisite.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
President of India through Border Roads Organisation, Ministry of Defence, represented by Chief Engineer Project Deepak, Headquarters Chief Engineer Project Deepak, Hari Nagar, Chakkar Barrier, Shimla, Himachal Pradesh 171005 / C/o 56 APO.
Shri Raj Kumar Sharma, SE (Civ), Director (EPC), HQ CE(P) Deepak, Hari Nagar, Chakkar Barrier, Shimla-171005 (HP); email [email protected]. NIT telephone: 0177-2832990 (office timing 0845-1615 Mon-Fri; 0845-1300 Sat). RFP prints 0177-283990, an unresolved discrepancy. Physical submissions under Clause 2.11.2 go to this address.
Shri Arun Kumar Gupta, SE (Civ), Director (EPC) (Nodal Officer), HQ DGBR, New Delhi; email [email protected]; phone 011-25686846; office timing 0900-1730 Hrs Monday-Friday.