Publication / e-tender start
E-tender start / publication date is 11.09.2026.
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116/2026-27
Tribal Welfare Development Department Kondagaon · Kondagaon, Chhattisgarh199361
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
11 Sept 2026
1 Oct 2026
₹1.4 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
E-tender start / publication date is 11.09.2026.
Online tender submission closes on 01.10.2026 by 5:00 PM.
Hard-copy tender documents must reach by speed post/registered post by 08.10.2026, 3:00 PM (NIT table) / by 08.10.2026 (clause 17).
Tenders open on 12.10.2026 from 11:30 AM. Technical bid opening attendance is expected so ineligibility can be contested the same day.
Offer remains open for 120 days from the specified deadline for receipt of tenders; early withdrawal forfeits earnest money.
Time allowed for completion is 12 months per work. For works beyond 6 months, contract time reckons from the 30th day after the commence-work order (Appendix 2.13), after allowing the prescribed preparatory period under Appendix 2.10.
No pre-bid meeting date or clarification deadline is stated in the tender documents.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Probable amount of contract / tender amount is Rs. 181.77 lakh.
Earnest money is Rs. 1.37 lakh, to be furnished as FDR in the name of Assistant Commissioner, Tribal Development Kondagaon, validity not less than 18 months. Prior FDRs/TDRs already with the department will not be adjusted.
If the quoted rate is more than 10% below SOR, additional earnest money equal to the excess-below portion must be deposited as FDR in favour of Assistant Commissioner within 5 days before agreement; failure is treated as unwillingness to execute.
Tender form cost is Rs. 3,000/-, payable by challan under head "250 सामाजिक सुरक्षा एवं कल्याण 800 अन्य प्राप्तियाँ निविदा फार्म कय राशि"; original challan must be submitted. Documents are not sold at the office—download from the e-procurement portal.
Security deposit is 5% recovered from each running bill, releasable 6 months after the completion certificate if work is satisfactory. Under Appendix 2.13 Clause 1, security is EMD plus 5% bill deductions until the two together equal 5% of cost put to tender (or of work executed if higher).
As performance guarantee, an additional 5% is deducted from each bill (or FDR of that amount may be given in advance to avoid deduction). After completion it may be converted into a 60-month bank guarantee. The contractor must maintain the work for 60 months after completion with no separate payment. Appendix 2.10 Annexure-G states a 36-month performance period—see contradictions.
Bank solvency of 15% of tender amount is mandatory and must not be older than 12 months. Appendix 2.10 requires the same 15% financial capacity certificate from a scheduled bank in the prescribed format.
Running-bill payments are made only if budget is available; IT and GST are deducted as per rules; 1% labour cess is deducted for the Labour Department. Royalty is deducted as per declared rates. Mobilization/secured advances under Appendix 2.13 Clause 11 apply only for contracts above Rs. 1 crore (this tender qualifies by value). Escalation (Clause 11C) and incentive bonus (Clause 5.3) are deleted for this tender. Payments by cheque on SBI only.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only contractors registered under the Unified Registration System in eligible/"सक्षम" category, Class "स" (C) or above with Chhattisgarh PWD, may participate; valid PWD registration copy is mandatory.
Eligible/interested contractors must enrol on https://eproc.cgstate.gov.in to download documents and bid.
Contractors/firms with any prior Tribal Development Department Kondagaon work pending more than 3 months after the stipulated completion period are ineligible.
Affidavit on Rs. 50 non-judicial stamp is mandatory that the bidder is not blacklisted in any department and that submitted documents are true. Appendix 2.10 also requires disclosure of withdrawn offers, non-executed agreements or rescinded contracts, and provides 2-year debarment for repeated slow-progress defaults after award.
Bank solvency / financial capacity certificate for at least 15% of tender amount, not older than 12 months, from a scheduled bank is mandatory.
Mandatory: PAN; IT returns for FY 2023-24, 2024-25 and 2025-26; GST registration; GST 3B for March 2026 or GST paid certificate for last 3 months; EPF challan for last 1 month (August or September 2026). After work order, labour licence from Labour Department is required.
Appointment order/letter of technical staff, consent letter, and final-year marksheet/degree are mandatory; work name must be clearly stated on appointment and consent. No other document is accepted in lieu. Appendix 2.10 requires one graduate engineer for works above Rs. 25 lakh (this work is Rs. 181.77 lakh), available day-to-day on site.
Work includes electrification. Bidder must hold a certified electrification licence, or have an undertaking/agreement with a licensed electrical contractor on Rs. 50 non-judicial stamp (original) with licence copy.
If registered as firm or society, deed of partnership is mandatory. Power of attorney for proprietor/partnership/limited company must be valid up to the tender date. Appendix 2.10: not more than one tender by any contractor/firm; no two concerns in which the same individual is interested as proprietor/partner may tender for the same work.
Integrity pact (सत्यनिष्ठा संधि) under special condition paragraph "J" must be fully filled on Rs. 50 non-judicial stamp before opening of financial offer; notarised, signed on every page by bidder, with one witness signature.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Construction of 50-seater Post-Metric Scheduled Tribe Boys Hostel building at Pharasgaon / Farshgaon, District Kondagaon (C.G.), including internal electrification as stated in the NIT.
Percentage-rate e-tender on the Building Schedule of Rates issued by Engineer-in-Chief, PWD Chhattisgarh, effective 01.01.2015 with up-to-date amendments.
G-Schedule covers: (1) Building work; (2) Water supply and sanitary; (3) Septic tank; (4) Sump well; (5) Drain; (6) Bore well; (8) Chaukidar quarter; (9) Rain water harvesting; (10) Approach road (embankment, GSB, WBM, PCC, shoulders). Materials must conform to Indian Standards.
Complete within 12 months. After completion, free maintenance/defect liability for 60 months per this NIT (Appendix generic text states 36 months—see contradictions). Milestone progress under Clause 2 of Appendix 2.13 applies.
Department reserves right to change the work, drawings verification and material changes; variation/addition of items may be ordered within Appendix 2.10 variation limits.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bid online on Chhattisgarh e-Procurement portal https://eproc.cgstate.gov.in (also written http://eproc.cgstate.gov.in). All Envelope A and B documents must be uploaded online and hard copies sent to office within the deadline; price bid opens only if attached documents are found correct. Bids must be digitally signed.
Two envelopes: Envelope-A (registration, tender-fee challan original, EMD FDR, bank solvency, Annexure-J original) opened first; Envelope-B (affidavit, statutory/tax docs, technical staff docs, electrical undertaking etc.) opened only if A is complete. Mark work name, envelope type A/B, contractor name, class, address and mobile on the envelope.
Hard copies of all demanded documents must reach Office of Assistant Commissioner, Tribal Development Kondagaon, District Kondagaon by speed post/registered post by 08.10.2026 (3:00 PM per NIT table). Late applications are not accepted. Except originals, all photocopies must be notary-verified/notarised. English note on p.5 says only EMD and Affidavit originals by post—see contradictions.
Integrity pact and blacklisting affidavit on Rs. 50 stamp, notarised; integrity pact signed on every page by bidder with one witness. Photocopies notarised except originals. Tender signature to be witnessed (Appendix 2.10). Percentage rate in figures and words on tender form.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Supplied tender pack contains only the NIT, Appendix 2.10, Appendix 2.13 and G-Schedule. No corrigendum or addendum document is present, so original NIT dates and conditions apply as written.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Hindi NIT clauses 17 and 44 require hard copies of all demanded Envelope A & B documents by speed/registered post by 08.10.2026, while the English note says documents are online-only except original EMD and Affidavit by post. Bidders should treat the detailed Hindi envelope clauses as the operative checklist and still send originals called out in English, unless the authority clarifies.
This tender’s special conditions require 60-month free maintenance and allow conversion of additional 5% performance security into a 60-month BG, whereas standard Annexure-G performance guarantee is for 36 months with staged BG release after 2/3 years. NIT clause 45 incorporates Appendix 2.10/2.13 generally, but clauses 23–24 are tender-specific; special conditions prevail over general conditions where they conflict (Annexure-G (9)).
Specific NIT requires EMD as FDR in the name of Assistant Commissioner, Tribal Development Kondagaon, while Appendix 2.10 allows bank draft/interest-bearing instruments in favour of the Executive Engineer or online NEFT/RTGS etc. Follow the specific NIT FDR requirement for this invitation.
NIT work name includes internal electrification and requires electrical licence/undertaking, but the G-Schedule section list shows building, WSS, septic, sump, drain, bore well, chaukidar quarter, RWH and approach road without a clearly extracted electrical BOQ section (numbering skips from 6 to 8).
NIT clause 22 states 5% SD from each running bill released 6 months after completion certificate; Appendix 2.13 Clause 1 states EMD plus 5% deductions until total equals 5% of cost put to tender. Both 5% figures apply but interaction of EMD with the 5% bill deduction ceiling should be confirmed at agreement stage.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask whether hard copies of the entire Envelope A+B set must be speed-posted by 08.10.2026, or only original EMD and Affidavit as the English note states—this is a pass/fail submission risk.
Confirm whether internal electrification quantities/rates are part of the percentage-rate G-Schedule (and if a section is missing from the uploaded BOQ), since the NIT includes electrification and demands electrical licence/undertaking.
Confirm whether the defect-liability/performance period and corresponding BG validity is 60 months (NIT cl. 23–24) or 36 months (Annexure-G), including release milestones.
Request the official Annexure-J / integrity-pact text and any departmental template, since the NIT mandates it in Envelope-A but the proforma is not in the supplied PDFs.
Seek clarification on expected payment cycle and whether any interim funding arrangement exists, given NIT clause that payment will be made only when budget is received—material cash-flow risk on a ~Rs. 1.82 crore, 12-month build.
Confirm that only FDR in favour of Assistant Commissioner is acceptable (not online EMD/EE-favour draft under Appendix 2.10), and required FDR duration beyond the stated minimum 18 months relative to bid validity/award.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Compensation 0.5% of contract sum per week of delay, capped at 6%. Failure to achieve 30% progress in half the period triggers termination, EMD/SD forfeiture and further 10% compensation on incomplete balance. Fundamental breach includes 12 weeks delay exhausting the 6% cap, stoppage for 4 weeks, missing technical staff for 4 weeks after notice.
Running payments are expressly contingent on budget receipt, so contractors may face long receivables despite work done; Appendix still contemplates monthly running bills as advances subject to funds.
Appendix 2.13 Clause 11C (escalation/price adjustment) and Clause 5.3 incentive bonus are deleted for this tender—contractor bears input-cost inflation over 12 months plus 60-month free maintenance.
Concurrent burdens: EMD 1.37 lakh (FDR ≥18 months); 5% SD from bills; additional 5% performance guarantee from bills (or FDR); possible further 5% unbalanced-bid additional SD; extra EMD if quote >10% below SOR—significant working-capital lock-in through construction and multi-year DLP.
Department may reject any/all tenders without assigning reasons; Collector, District Kondagaon decision is final in disputes—limited commercial leverage for bidders.
Defects found on higher-officer inspection must be rebuilt at contractor cost; failure to rectify allows department/other agency rectification at actual cost + 15%.
Rs. 2,500 per week deduction if required technical staff absent; >4 weeks can be fundamental breach and termination under Clause 3.
Online close 01.10.2026 and physical reach 08.10.2026 leave little room for postal delay; local TD Kondagaon delayed-work bar can silently disqualify incumbents.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Office of the Collector, District Kondagaon (Tribal Development Branch). Tender invited in the name of the Governor of Chhattisgarh through Assistant Commissioner, Tribal Development Kondagaon.
Hard-copy documents by speed post/registered post to: Office of Assistant Commissioner, Tribal Development Kondagaon, District Kondagaon.
In any dispute, decision of the Collector, District Kondagaon is final.
Tender documents and process on https://eproc.cgstate.gov.in (also cited as http://eproc.cgstate.gov.in).