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Generated 15 Aug 2026, 5:52 am

Himachal

Financial Eval

AI Deep Dive

Construction of Retaining wall on Sihunta Jolna Kotla road

Construction of balance work on Sihunta Jolna Kotla road Km 0/0 to 5/00

PWD · Chamba, Himachal Pradesh2026_PWD_140934_1

Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.

Published

10 Aug 2026

Closes

17 Aug 2026

Estimated value

₹53.4 L

EMD

₹1.1 L

Key dates

All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.

Tender publication / download start

Bid download starts on 10.08.2026 at 5:00 PM; newspaper publication sought on or before 10.08.2026.

IFB Key Dates item 1: Starting Date for downloading bid 10.08.2026 at 5.00 PM.
Cover letter to Director Public Relation requests publication on or before 10.08.2026.
No separate corrigendum has amended these dates.

Pre-bid / clarification deadline

No pre-bid meeting date or clarification submission deadline is stated in the tender documents.

Only a written clarification process during technical evaluation is described (authority may seek clarification by email; bidder must respond within 7 days).

Bid submission deadline

Online bids must be submitted by 17.08.2026 at 11:00 AM.

Same deadline is stated in the IFB Key Dates and in HPPWD-6 instructions.
EE may extend or cancel the bid without assigning reasons.

Bid opening

Bids open at 11:30 AM on 17.08.2026.

Opening is stated in SBD HPPWD-6; the IFB Key Dates table does not list a separate opening time.
Only agencies found eligible on uploaded/hard-copy documents proceed to financial bid opening.

Bid validity / acceptance period

Acceptance validity is 30 days from last bid receipt where only financial bids are invited, otherwise 75 days from last receipt of technical bid; early withdrawal risks 50% EMD forfeiture.

Tender Form HP.PWD-7/8 leaves the 'keep the tender open for … days' blank.
Withdrawal or unacceptable modification before validity expiry / LOA allows forfeiture of 50% earnest money and bars retender participation.

Completion period and start reckoning

Time allowed for execution is Two Months; start is reckoned 15 days from letter of acceptance (or site handover if later, per NIT).

Financial milestones: 1/8, 3/8, 3/4 and full work against 1/4, 1/2, 3/4 and full time, with 1% tender value withheld per missed milestone (max 10%).
IFB also states Time limit: Two Months.

Financials

Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.

Estimated cost / tender value

Estimated cost put to tender is Rs. 53,38,088/-.

Same figure appears in IFB, NIT clause 1.1, Schedule E and BOQ total.
Percentage-rate tender; bidder quotes overall % above/below BOQ rates.

Earnest money / bid security

EMD is Rs. 1,06,762/-, to be deposited online in favour of Executive Engineer, Chowari Division HPPWD, Chowari.

Page 149 terms state earnest money only by online e-payment.
NIT clause 5 also contemplates online bid-security receipt, with a residual template line allowing balance EMD as Bank Guarantee valid 3 months or more from last tender receipt (50% of EMD or Rs. 20 lakh, whichever less, in prescribed shape).
Bid opening is contingent on deposition/upload of cost-of-bid and bid-security receipts within bid submission period.
Withdrawal/modification before validity: 50% EMD forfeiture (NIT cl.12).

Tender document fee

Cost of tender form is Rs. 2,000/-, payable online only.

Tender documents excluding standard form are Rs. 2000/- only in online mode as cost of tender documents.

Performance guarantee and security deposit

For tendered value below Rs. 100 lac, Security Deposit is 5% of tendered value via bill deductions; Schedule E states Performance Guarantee 5% only for tendered amount of Rs. 100 lac and above.

Security Deposit collected by deductions from running and final bills at 5% for works of tendered value less than Rs. 100 lac (Clause 1A / Schedule E).
HPPWD-6 para 1(b) separately says successful bidder shall submit PG of 5% within 15 days of LOA (extendable 7 days) — conflicts with Schedule E threshold; see contradictions.
Where PG applies: Schedule F allows 15 days from LOA to submit PG/programme chart/labour licences/EPFO/ESIC/BOCW proof, plus max 15 days extension with late fee @ 0.1% per day of PG amount.
PG validity (when used): Format I — completion + min 60 days; Format II — completion + min 6 months.
Abnormally low bids attract Additional Performance Security (BG/FDR pledged to EE) before award, per Govt. PW instructions forming part of GCC (pages 146-148).

Taxes and payment terms

Quoted rates must be inclusive of GST, Labour Cess and other taxes; statutory GST and income-tax are deducted from bills; intermediate payments available as this estimate exceeds Rs. 2 lac.

GST and Labour Cess etc. as applicable shall be borne by the contractor; rates inclusive of all tax components.
GST (SGST+CGST) deducted at source at notified rates; income-tax deducted from running bills.
For works over Rs. 2 lac, contractor submits interim/RA bills monthly on department format; no interim payment if gross work since last payment is below Schedule F threshold (threshold left blank in this Schedule F).
Clause 7A: no RA bill until applicable labour licence, EPFO, ESIC and BOCW registrations are submitted (Schedule F Yes/No not ticked).
No payment for work done unless contract is signed.
Letter of award only after labour licence, EPFO, ESIC, BOCW and PF numbers (or proof of applying) along with PG.
Security deposit not refunded before 12 months after completion certificate (road-work option: half after 6 months, half after 12 months) or until final bill passed, whichever later.

Eligibility

Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.

Class of contractor / enlistment

Open to HPPWD Class-C and Class-B contractors; enlistment must be valid on last date of bid submission.

IFB Eligible Class for this work: Class-C and B.
HPPWD-6 invites percentage-rate bids from approved and eligible HPPWD contractors in appropriate class.
NIT also mentions HP Jal Shakti Vibhag contractors only for works with amount put to tender above Rs. 100 Lac — this work is below that threshold.
Contractors not already registered in HPPWD/HP JSV must get registered beforehand.
If bid opening date is extended, enlistment must be valid on the original opening date.

Experience and bid capacity (work > Rs. 50 lac)

Because estimated cost Rs. 53.38 lac exceeds Rs. 50 lac, clause 26.2 bid-capacity and work-done tests apply.

26.2.a Bidding capacity: Assessed Available Bid capacity = (A × N × M − B) must be ≥ total bid value; M=2; N = years prescribed (period up to 6 months taken as half-year — here Two Months ⇒ N=0.5); A = max annual civil works value in last five years updated @ 8%/year; B = value of existing commitments during completion period.
26.2.b Minimum work done: at least one similar work ≥ 40% of estimated cost without LD/compensation in last five years, OR one Civil Engineering work ≥ 80% of estimated cost without LD/compensation in last five years; values enhanced @ simple 5% p.a. to current level.
Using estimated cost Rs. 53,38,088/-: ~40% ≈ Rs. 21,35,235; ~80% ≈ Rs. 42,70,470.
NIT clause 1.2.1 states the same 40%/80% work-done test only 'For works estimated to cost above Rs. 100 lac' — conflicts with 26.2 threshold; for this tender 26.2 is the specific >Rs.50 lac rule.
Under JV package 1.1A(b) an alternate half/100% work-done test appears; JV itself is only for ≥ Rs. 500 lac (see below).

Turnover / financial capacity evidence

CA-certified annual civil-engineering turnover for the last five years is required for bid-capacity computation; a standalone minimum turnover multiple is not quantified outside that formula.

26.2.a requires total annual volume of civil engineering construction work executed and payments received in last five years with CA certificate (years 2019-20 to 2023-24 listed in the form).
Sub-clause 1.1A(a) also refers to minimum financial turnover on civil works in any one of last five years, indexed @ 8%/year, certified by CA, referencing 26.2a.
List of completed/in-hand works on the prescribed proforma (General Rules S.No.16) is required.

Registrations and certificates

Valid HPPWD enlistment, GST registration with up-to-date return acknowledgement, PAN, and post-award labour/EPFO/ESIC/BOCW compliances are required.

Upload within bid submission: cost/EMD receipts; valid enlistment order; GST registration certificate and acknowledgement of up-to-date filed return.
Page 149 also requires copy of GST No., PAN, signed Form 7/8, affidavit, email/mobile, and copy of registration.
LOA only after labour licence, EPFO, ESIC, BOCW Welfare Board registration and PF Nos., or proof of applying, along with PG.
Each bidder under 1.2B must produce PAN and an affidavit that bid information is correct.

Joint venture / consortium

JV participation condition applies only to tenders of Rs. 500 lac and above; this tender (~Rs. 53.38 lac) is below that threshold.

Clause 28.0: JV of not more than three partners including lead partner, registered JV agreement, lead partner PoA, joint and several liability — all only for tendered amount ≥ Rs. 500 lac.
NIT clause 17 points JV to condition 28.0.

Debarment, conflict and rejection grounds

Back-to-back execution of qualifying works, false documents, canvassing, conditional bids, near-relative postings and poor past performance trigger debarment/rejection/forfeiture.

Affidavit: eligible similar works not executed on back-to-back basis; violation ⇒ debarred from HPPWD tendering forever and EMD/PG forfeiture if noticed before start.
False/forged uploaded documents ⇒ debarment for tendering in HPPWD.
Disqualification if misleading/false representations or confirmed poor performance (abandonment, delays, financial failures) or prior unreasonable high/low bid without justification.
Canvassing leads to rejection; conditional rebates summarily rejected.
Near relative posted as Divisional Accountant or officer SE to JE in the award/execution circle bars tendering; retired gazetted engineer needs prior written permission for 2 years.

Scope of work

What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.

Work title and location

Balance work on Sihunta Jolna Kotla road Km 0/0 to 5/00 — Construction of Retaining wall at various RDs between Km 0/0 to 5/00, under Chowari Division / Sihunta Sub Division, HPPWD.

Invited by Executive Engineer, Chowari Division HPPWD, Chowari on behalf of Governor of HP.
SBD cover identifies ZONE Chief Engineer Kangra Zone Dharamshala; CIRCLE 7th Circle HPPWD Dalhousie; DIVISION Sihunta Sub Division.

Deliverables and quantities (BOQ)

Percentage-rate civil package totaling Rs. 53,38,088/- for excavation, PCC retaining-wall foundation concrete, granular backfill and PVC weepholes.

Item 1: Earthwork excavation in foundation trenches etc. — 442.99 cum @ Rs. 559.1 = Rs. 2,47,676 (description also covers leads/lifts and taxes).
Item 2: Mechanically mixed and vibrated PCC nominal mix 1:4:8 with 40 mm aggregate in foundation, including dewatering and formwork — 900.71 cum @ Rs. 5,253.3 = Rs. 47,31,700; specs clauses 802, 803, 1202, 1203.
Item 3: Back filling with granular material behind abutments/return/wing/retaining walls — 93.21 cum @ Rs. 1,440.9 = Rs. 1,34,306; MORD TS clause 1204.3.8.
Item 4: 100 mm dia PVC weepholes through full width at 1V:20H slope — 546 each @ Rs. 411 = Rs. 2,24,406; clauses 614, 709, 1204.3.7.
All item rates stated inclusive of octroi, royalty, malkana, toll tax, GST/sale tax and other government taxes.

Completion timeline and site responsibility

Complete within Two Months from start; contractor deemed to have full site knowledge and must arrange materials, T&P, water, electricity and access at own cost.

Site stated available in NIT clause 3 (or in parts as per Schedule F — handover table left largely blank).
Contractor to inspect ground/sub-soil, access and accommodation before bidding; no extra for misunderstanding.
Drawings/documents open for inspection at EE Chowari office; NIT/drawings available 11:00 AM–04:00 PM on working days.

Applicable standards

Works to follow drawings, technical specifications cited in BOQ (including MORD clauses) and HPPWD GCC 2021 / Form 7/8 as modified up to June/2021, with tender-specific provisions prevailing over standard form.

Standard contract form: GCC 2021 HP.PWD Form 7/8 modified & corrected up to June/2021.
Provisions in tender documents prevail over standard GCC on HPPWD website.
PBW notifications dated 07/10/2021 and later APS instructions form part of GCC (attached pages 147-150 / 146-148).

Required documents & submission

The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.

Portal, mode and digital signature

Electronic percentage-rate bid on http://hptenders.gov.in; valid digital signature mandatory; uploads in JPG/PDF.

Scanned originals of required documents, cost-of-tender and EMD receipts uploaded on or before due date on the website.
Evaluation uses downloaded scanned copies; blank BOQ cells treated as zero.
IFB also points bidders to www.hptender.gov.in for other details (URL spelling differs — see contradictions).
Bids openable only after online deposition of cost of bid document and bid security receipts in favour of EE Chowari within bid submission period.

Physical originals and hard copies

Successful bidder must submit original documents physically to the concerned authority under proper receipt before issue of LOA; hard copies are also checked with uploads.

HPPWD-6 table column for time allowed for lowest bidder to submit originals of scanned documents is left blank ('-').
Clause 25 is clear that physical originals of successful bidder are required before LOA.
Uploaded/hard copies checked to establish eligibility before financial opening.

Signing and attestation

Form 7/8 must be duly signed; rates in figures and words; Indian-language/illiterate-contractor attestation rules apply; percentage-rate tender must not mix item rates.

When contractor signs in an Indian language, percentage above/below and tendered amount should also be in that language; for illiterate contractors a witness should attest rates/amounts.
Back-to-back and secrecy declarations form part of the signed tender form.

Cover / envelope structure

Online single e-tender workflow: eligibility documents uploaded with bid; financial bid of only eligible bidders opened — no separate physical multi-envelope structure is prescribed beyond e-portal submission.

Percentage rate tender on HP.PWD-7; online mode for tender and EMD.

Corrigendum analysis

Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.

No corrigendum / addendum issued

The tender folder contains only the NIT notice, SBD and BOQ; no corrigendum or addendum document is present, so original document values stand.

Final key values therefore remain: download from 10.08.2026 5:00 PM; bid submission 17.08.2026 11:00 AM; bid opening 17.08.2026 11:30 AM; estimated cost Rs. 53,38,088/-; EMD Rs. 1,06,762/-; tender fee Rs. 2,000/-; completion Two Months; eligible Class-C and B.

Contradictions

Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.

Performance Guarantee applicability below Rs. 100 lac

HPPWD-6 requires 5% PG from the successful bidder, while Schedule E / NIT clause 6 limit PG to tendered amounts of Rs. 100 lac and above.

This work’s estimate is Rs. 53.38 lac (< Rs. 100 lac).
Schedule E and NIT clause 6: PG 5% only for tendered amount Rs. 100 lac and above; SD 5% for tendered value less than Rs. 100 lac.
HPPWD-6 para 1(b) and para (xi): successful bidder shall submit PG of 5% of tendered/composite amount within LOA period.
Bidder should seek written clarification which rule applies before pricing cash-flow/security.

PG late-submission extension: 7 days vs 15 days

HPPWD-6 allows Engineer-in-Charge to extend PG submission by maximum 7 days, while Schedule F Clause 1 allows up to 15 days with 0.1%/day late fee.

If PG is demanded, Schedule F is the filled contract schedule and should be treated as the specific filled-in provision, but the conflict remains on the face of the SBD.

Work-done eligibility threshold: >Rs. 50 lac vs >Rs. 100 lac

General Rules clause 26.2 applies work-done/bid-capacity tests above Rs. 50 lac, while NIT clause 1.2.1 states the work-done test only for works above Rs. 100 lac.

Estimate Rs. 53.38 lac sits between the two thresholds.
Clause 26.2 is the specific General Rules eligibility block for amount put to tender more than Rs. 50.00 lacs and should be planned for; NIT 1.2.1 is narrower.

Work-done percentages: 40%/80% vs half/100%

Clause 26.2.b requires 40% similar or 80% civil work, while sub-clause 1.1A(b) under the JV section requires half estimated cost similar or full estimated cost civil work.

JV framework itself is limited to ≥ Rs. 500 lac, so 1.1A may be inapplicable; still a face-value conflict if read as general qualification.

Wrong work name left in NIT body

NIT clause 1 still names 'Construction of link road from Magnui to Rudka Km 0/0 to 2/350', while the cover, IFB, Schedule E and BOQ name Sihunta Jolna Kotla retaining-wall work.

Treat Sihunta Jolna Kotla retaining-wall description in IFB/Schedule E/BOQ as the intended work; Magnui–Rudka text appears to be unedited template residue.

Portal URL spelling

IFB cites www.hptender.gov.in while SBD clause 25 cites http://hptenders.gov.in.

Use the e-procurement portal identified in the SBD submission clause and confirm on the live HP tenders site before bidding.

EMD instrument: online-only vs Bank Guarantee balance

Closing terms require EMD only by online e-payment, while NIT clause 5 still contains the standard split-EMD/BG validity language.

Page 149 item 9 is explicit: Earnest money only online mode through e payment.
NIT 5(i) online receipt language is consistent with online-only; the residual BG balance sentence appears template carry-over.

Abnormally low bid: cancellation below −30% deleted later

Attached 07/10/2021 instructions cancel tenders below −30%, but the 10.04.2023 notification deletes that cancellation para and allows APS calculation below −20%.

Later 10.04.2023 letter revises Point 12: Para(B)(iii) recalculated and Para(B)(iv) deleted; other instructions remain.
Final position after the later notification: no automatic cancellation solely for being lower than 30%; Additional Performance Security mechanics of the revised para apply.

Pre-bid queries

Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.

Confirm whether 5% Performance Guarantee is payable on this <Rs.100 lac work

Ask EE/SE in writing whether HPPWD-6’s blanket 5% PG requirement or Schedule E’s ≥Rs.100 lac threshold governs this award.

Material to bid cash lock-up and LOA timeline; documents conflict directly.

Confirm governing work-done / bid-capacity tests for Rs. 53.38 lac estimate

Seek confirmation that clause 26.2 ( >Rs.50 lac: bid capacity + 40%/80% work done) applies, not NIT 1.2.1’s >Rs.100 lac gate.

Also confirm whether 'similar work' means retaining-wall/road-structure work specifically.

Site readiness and retaining-wall RD chainages / drawings

Request RD-wise wall locations, cross-sections, foundation levels and confirmation that full site without encumbrance will be handed over at start.

Schedule F site-handover table is blank; BOQ has large under-water PCC quantity implying water/dewatering risk not mapped to specific RDs in the text BOQ.
Two-month completion is tight if site is only partial.

Interim payment threshold and Clause 7A applicability

Ask what minimum gross work since last bill unlocks RA payment (Schedule F blank) and whether Clause 7A is Yes or No.

Affects working-capital planning on a two-month job.

Risks

Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.

Short two-month completion with milestone withholdings and LD

Two Months completion with 1% tender-value withholding per missed financial milestone (cap 10%) plus Clause 2 delay compensation up to 10% of accepted tendered value.

Clause 2 compensation: maximum rate @ 1% per month of delay computed per day on quantum of damage, total compensation not to exceed 10% of accepted Tendered Value.
Authority for fixing compensation: Superintending Engineer, 7th Circle HPPWD Dalhousie.
Start only 15 days after LOA — effective construction window is tight for ~901 cum PCC retaining works.

Under-water concreting / dewatering priced into BOQ

Dominant BOQ item (~Rs. 47.3 lac) is PCC 1:4:8 expressly including under-water placement, pumping, dewatering and slush removal — high execution and weather risk in hill road drains/nalas.

No separate dewatering provisional sum; contractor bears means-and-methods risk inside the rate.

Security cash lock and defect liability on road work

5% SD recovered from bills on <Rs.100 lac works is held through defect liability — generally 12 months, with road-work option of half at 6 months and half at 12 months after completion certificate/final bill.

Contractor remains liable to rectify defects appearing within twelve months (six months only for works costing Rs. 10 lac and below except road work).
PG/EMD forfeiture and debarment if back-to-back violation or failure to commence/furnish securities.

Abnormally low / high bid security and negotiation constraints

Bids more than 5% above estimate face negotiation within 5%; low bids need Additional Performance Security on a stepped formula; older −30% cancellation para is deleted by 2023 notification but APS remains.

Additional PS as BG/FDR pledged to EE before award for low bids beyond −10%.
Blank BOQ cells become zero — catastrophic if percentage sheet mis-filled.

One-sided contractual and payment risks

Department may reject any/all tenders without reasons; no interest on delayed interim bills if contractor fails to submit bills; rates inclusive of all taxes with GST/IT TDS; site risks deemed known.

Conditional rebates rejected; authority may accept part of tender.
No payment unless agreement signed within 15 days from stipulated start.
Insurance of works/plants/materials for contract amount with max deductible 0.4% of contract amount (Clause 14.3 schedule).

Contacts

The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.

Inviting / Engineer-in-Charge office

Executive Engineer, Chowari Division, HPPWD, Chowari — tender inviting officer and Engineer-in-Charge.

Telephone: 01899-299219
Email: [email protected]
Physical originals of successful bidder go to the concerned authority (EE inviting bids) under proper receipt before LOA.
Bid documents/drawings available at EE Chowari office on working days 11:00 AM to 04:00 PM.

Accepting / supervisory authority

Superintending Engineer, 7th Circle HPPWD Dalhousie is Accepting Authority and authority for compensation, EOT and milestone rescheduling.

Also authority under Schedule F for Clause 2 compensation, extension of time, rescheduling milestones, and compensation for failure to submit completion plans (Clause 8A).

Higher administrative offices (info copies)

NIT publication letter is copied to Engineer-in-Chief HPPWD Shimla, Chief Engineer (KZ) HPPWD Dharamshala and other local civil/labour authorities.

SBD cover: Chief Engineer, Kangra Zone HPPWD Dharamshala; Circle 7th Circle Dalhousie.