Construction of Super Speciality Hospital

Tender publication / issue

Tender No. HITES/IDN/CCL-RANCHI/2026-27 is dated 18.07.2026; NIT header also shows 16.06.2026.

• Documents available on HITES website and CPP portal https://etenders.gov.in/eprocure/app.
• NIT page header is dated 16.06.2026 while the tender particulars table states dated 18.07.2026.

Pre-bid meeting and query deadline

Pre-bid meeting 27.07.2026 at 11:00 Hrs at HITES Noida; queries by email by 27.07.2026 up to 5:00 PM.

• Venue: HITES Office, B-14A, Sector-62, Noida 201307.
• Query email: [email protected].
• Complaints entertained only up to 7 days from issuance of Pre-Bid Clarifications.
• Amendment-01A did not change the pre-bid date.

Bid submission deadline (after Amendment-01A)

Online bid due date is 29.08.2026 at 3:00 pm (amended from 11.08.2026 at 3:00 pm).

• Original NIT: Last Date & time of Submission of Bids online (Bid due date): 11.08.2026 at 3.00 pm.
• Amendment-01A Sl. No.1 supersedes that date.

Technical bid opening (after Amendment-01A)

Technical bids open on e-tender portal on 31.08.2026 at 3:00 pm (amended from 12.08.2026 at 3:00 pm).

• Financial bid opening date/time is to be intimated later to technically qualified bidders.

Bid validity

Bids remain open for acceptance for 120 days; NIT ties this to technical bid opening, while Form A ties it to last date of bid submission.

• NIT Cl. 15: 120 days from the date of opening of technical bids.
• Form of Bid ix: 120 days from the last date of submission of the Bid or any extension thereto.
• See contradictions for the conflict.

Start of work and completion period

Start is site handover or 15th day from LOA, whichever is later; completion period is 21 months from start.

• Site stated as available; architectural & MEP drawings with tender; structural drawings to be issued in phased manner.
• Schedule F milestone table shows final milestone at 22 months — conflicts with 21-month completion (see contradictions).

Defects liability period

DLP is 12 months from the date of completion of works as certified by Engineer-in-Charge.

Estimated cost / tender value

Estimated cost put to tender is Rs. 299.99 Cr., stated as a rough guide.

• Item-rate bids invited on behalf of Central Coalfield Limited.

EMD / bid security

EMD is Rs 309.99 Lakhs; original instrument must reach VP (IDN)/HITES, Noida within bid submission period; scanned copy uploaded online.

• Acceptable forms: Insurance Surety Bonds, Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee including e-BG (for balance as prescribed), from any Commercial Bank, in favour of “HLL Infra Tech Services Ltd.” as per Form B-1.
• Part BG allowed: minimum 50% of EMD or Rs. 20 lac, whichever is less, in prescribed non-BG form; balance as BG/e-BG valid for 180 days or more from last date of receipt of bids.
• EMD of unsuccessful technical bidders to be returned within 30 days of technical evaluation result; others after bid validity expiry or acceptance of successful bidder, whichever earlier.
• Schedule E wrongly prints Earnest Money as Rs. 309.99 Cr. — treat NIT Rs 309.99 Lakhs as the operative amount (see contradictions).

E-tender processing fee

Non-refundable online e-tender processing fee Rs. 23,600/- inclusive of GST, in favour of HLL Infra Tech Services Limited.

• Bid evaluated only if payment is effective on date/time of bid opening; transaction charges borne by bidder.

Performance Guarantee

PG is 5% of tendered value (or ECPT if higher), plus extra top-up if tendered amount is below 80% of ECPT; submit within 15 days of LOA.

• Forms: Insurance Surety Bonds, Account Payee DD, FDR or Bank Guarantee from Commercial Banks (prescribed form).
• Failure to furnish PG within allowed period (including extension with late fee @ 0.01% per day of PG amount for max 15 days) leads to automatic EMD forfeiture.
• Additional PG where tendered amount < 80% of ECPT equals difference between 80% of ECPT and tendered amount.
• EMD returned after receiving PG.

Security Deposit

Security Deposit is 2.5% of tendered value, released only after completion of DLP.

• For composite bids, SD worked out separately for each component corresponding to estimated cost of that component.

Payment terms and advances

Interim payments eligible when gross work since last payment reaches Rs. 1000 lakhs; mobilisation advance up to 10% at 8% simple interest; secured advance on materials available; Clause 10CC price escalation applicable.

• Clause 7A applicable: no RA/final bill paid until labour licenses and EPFO/ESIC/BOCW registrations (as applicable) are submitted, with mandatory labour-payment documents.
• Mobilisation advance: not exceeding 10% of tendered value if requested in writing within one month of order to commence; in instalments; BG cover required; recovery after 10% work billed through to 80% work billed, with interest.
• Secured advance up to 75% of assessed value of eligible materials brought to site (Clause 10B(i)); 10B(ii) and 10B(iii) marked applicable in Schedule F.
• Running bill remaining payment within 25 working days of bill submission after checking.
• Payment release linked to MS Project stage targets under SCC programme clause.
• Bank details for SFMS-enabled BG preparation only: ICICI Bank, Sector 62, Noida, A/c 158005003923, IFSC ICIC0001580.

Entity type and JV/consortium ban

Only an Indian firm may bid; direct/indirect JV, consortium or SPV bids are not accepted; experience must be in the bidding company's own name.

• Own works / same management / own certification not considered.
• Only works executed in India count as eligible projects.
• Private-sector experience needs supporting TDS certificates.

Similar work experience

In last 7 years (ending last day of month previous to bid invitation): 3 works ≥ Rs120 Cr, or 2 ≥ Rs180 Cr, or 1 ≥ Rs240 Cr, of defined multistorey composite building works.

• Similar Work: non-residential non-industrial multistoried RCC framed structure minimum Five Storeys with basement (Basement+G+3 Floors) including finishing, water supply, drainage, sanitary, electrical, Fire Fighting, LV, Lifts, HVAC, STP, Office Furniture under one composite agreement; or completing balance construction of such work including structural work under one composite agreement.
• Each basement/stilt counts as a storey; mumty and machine room do not.
• Executed values enhanced @ 7% p.a. simple interest to current costing level.
• Basement/specialised E&M/MOT/furniture under separate contract may count for technical competence only, without monetary value.
• No back-to-back execution of eligible similar works — affidavit mandatory; violation leads to forever debarment from HITES and EMD/PG forfeiture.

Hospital-specific experience

Also required: one Super Specialty/Multi Specialty Allopathic Hospital ≥200 beds with completed cost ≥ Rs 120 Cr under one composite agreement covering listed hospital services; waived only if a qualifying similar work already meets this.

• Must include RCC framed structure, finishing, water supply & sanitary, electrical, firefighting, LV, Modular OT, HVAC (chiller), STP/ETP, Medical Gas Pipeline, Lift, ELV, Nurse call System under one agreement.

Financial capacity

Average annual construction turnover ≥ Rs 90 Cr (30% of ECPT) over last 3 years ending 31 Mar 2025; positive PAT in at least 3 of last 5 years ending 31 Mar 2025; Banker's Certificate Rs 120 Cr or Net Worth ≥ 10% of ECPT; bidding capacity ≥ ECPT.

• Turnover figures enhanced @ 7% p.a. simple rate.
• CA certificate with UDIN required for turnover; Banker's Certificate (Form T-1-B) or Net Worth CA certificate with UDIN (Form T-1-B-1).
• Bidding Capacity = {[A x N x 1.5] - B}, where A = max turnover in any one of last 7 years, N = years prescribed for completion, B = value of existing commitments during execution period.

Registrations, blacklisting and HITES past performance

GST and ESI/EPF registration required (or undertakings); not blacklisted/debarred by HLL/HITES, MoHFW, MoF, State Govt, Govt agencies or PSUs as on bid due date; prior HITES/HLL works need ‘Good or above’ performance.

• If GST registration of Jharkhand/work state not held, upload undertaking to obtain within one month of award or before any payment, whichever earlier.
• PF, ESIC, Building Cess etc. registration with undertaking if not held at bid stage.
• Blacklisting affidavit on Rs.100 non-judicial stamp paper, notarized (Form F).
• HITES may inspect past/ongoing works and disqualify for unsatisfactory quality/time/overall performance even if paper eligibility is met.
• Technical scoring after eligibility: min 50% in each attribute and 60% aggregate (financial strength, similar experience, time overrun, quality).

Specialised associates and subcontracting limit

Specialised Civil/Electrical/Mechanical/Electronic services must be executed through HITES-approved specialised agencies; subcontracting must not exceed 50% of contract price.

• Bidder must submit Form H undertaking that subcontractors for specialised works will be employed only after HITES concurrence.
• Main contractor MoU with associates required; associates must meet eligibility; EIC can direct change of poorly performing agency.

Project and location

Construction of a Super Speciality (Cardiology, Pulmonology and Neurology) Hospital, Residential Block and associated buildings at Kanke, Ranchi for Central Coalfield Limited, with HITES as PMC.

• Client: Central Coalfield Limited; HITES is Project Management Consultant.
• Item-rate composite works contract.

Works included

Hospital, residential and service buildings including civil, MEP, HVAC, lifts, WTP/STP/ETP, ELV/security, solar, site development roads/drainage and related services under one composite agreement.

• Includes water supply, sanitary & plumbing, comprehensive Fire Fighting/Protection, Internal & External Electrification, HVAC, Lifts, WTP, STP, ETP, CCTV and Security System, Solar Panel, PA System, EPABX/Communication, LAN, internal road + path & site leveling, sewer and storm water drainage.
• Also preparation of all detailed shop drawings; obtaining local authority approvals, electrical/lifts inspector, water & sewer connections, pollution, tree cutting, bore well permission, completion/occupancy certificates and other statutory clearances for whole work.

Built-up areas and components

Total built-up area about 59,575.32 sq.m.: Hospital block 54,740.42 sq.m., Residential Phase-1 3,634.90 sq.m., services buildings 1,200 sq.m.

• Hospital: Basement to Sixth Floor + Terrace (areas listed floor-wise).
• Residential: 2 & 3 BHK flats (G+10), Phase-1 areas for Ground to Fourth floor plans (4 units indicated per floor plan line).
• Services: ESS (G) 400 sq.m.; UGT, WTP & Pump Room 350 sq.m.; STP 450 sq.m.

Timeline, drawings and green-building standard

21-month completion from start; architectural/MEP drawings with tender; structural drawings phased; Residential and Office buildings to meet IGBC Gold or GRIHA 4 Star at no extra payment (except reimbursable statutory charges).

• Site for the work is available: Yes.
• No additional payment for green-building compliance beyond statutory charges reimbursed on original proof of payment.

Submission mode and portal

Online two/three-bid e-tender on CPPP https://etenders.gov.in/eprocure/app; freeze bid to complete submission; hard-copy applications not entertained except specified originals.

• Technical and Financial bids submitted online with tender fee and EMD.
• Documents uploadable in JPG/PDF; Class-III DSC with encryption key (combo type) mandatory; e-Msigner to be installed.
• BOQ rates online; blank rate cells treated as zero; all-nil rates invalidate bid.

Physical originals and post-bid hard copies

Original EMD must be deposited at VP (IDN)/HITES, B-14A, Sector-62, Noida within bid submission period; L1 must submit certified copies of all scanned/uploaded documents physically within a week of opening authority.

• Online bid opens only if EMD deposited and uploaded documents found in order.
• Discrepancy between uploaded and physical documents of L1 makes bid invalid.
• Amendment-01A and any addenda/pre-bid clarifications must be signed/stamped and uploaded with the bid.

Signing, attestation and integrity requirements

Bid forms and affidavits to be signed by authorised signatory under PoA; Integrity Pact must be signed before a witness and uploaded or bid is rejected; several affidavits on notarised stamp paper.

• Form F, G, H on Rs.100 non-judicial stamp paper, notarised as prescribed.
• All corrigendum/addendum/pre-bid clarification pages to be signed by authorised person.
• Uploaded documents must be readable, printable and legible.

Mandatory site visit evidence

Site visit is mandatory; Amendment-01A requires upload of geo-tagged photograph of visit and gives site-visit officer contacts.

• Request letter email remains [email protected] (NIT).
• Contacts after amendment: Krishna Swain 6370682590 / Rahul Kumar 9815753025.

Amendment-01A (07.08.2026) – date extensions

Single date corrigendum extended online bid submission from 11.08.2026 3:00 pm to 29.08.2026 3:00 pm and technical bid opening from 12.08.2026 3:00 pm to 31.08.2026 3:00 pm.

• Impact: ~18 extra days to bid; opening shifted accordingly.
• Action: Bid by amended deadline; upload signed/stamped Amendment-01A with application.
• All other tender terms stated unchanged.

Amendment-01A – mandatory geo-tagged site visit photo and contacts

Amended NIT Sl. No.8/site-visit provision: geo-tagged visit photograph mandatory; contacts Krishna Swain 6370682590 / Rahul Kumar 9815753025.

• Original NIT listed only email [email protected] for site-visit request under Sl. No.7 and pre-bid under Sl. No.8; amendment table references Sl. No.8 for site-visit contact change.
• Action: Complete site visit, capture geo-tagged photo, upload with bid; use amended phone contacts.

Values that finally apply after Amendment-01A

Bid submission 29.08.2026 3:00 pm; technical opening 31.08.2026 3:00 pm; geo-tagged site-visit photo mandatory; other commercial/eligibility terms remain as original NIT/GCC/SCC.

• Pre-bid meeting/query deadline remained 27.07.2026 (unchanged).
• Estimated cost Rs. 299.99 Cr.; EMD Rs 309.99 Lakhs; fee Rs. 23,600; completion 21 months; PG 5%; SD 2.5%; DLP 12 months; bid validity 120 days (wording conflict remains unresolved by corrigendum).

EMD amount: Rs 309.99 Lakhs vs Rs. 309.99 Cr.

NIT and ITB state EMD Rs 309.99 lakhs; GCC Schedule E prints Earnest Money as Rs. 309.99 Cr. The NIT figure (Rs 309.99 Lakhs) is the consistent operative amount (~1% of ECPT).

• Schedule E appears to be a typographical error (Cr. instead of Lakhs).
• No corrigendum corrects Schedule E.

Bid validity start point: technical opening vs bid submission date

NIT Clause 15 measures 120-day validity from technical bid opening; Form A measures 120 days from last date of bid submission. Corrigendum does not resolve this.

• Using opening date (31.08.2026) gives a later validity end than using submission date (29.08.2026).
• Bidders should seek clarification; until then note both statements.

Completion period 21 months vs Milestone 5 at 22 months

NIT/ITB completion period is 21 months, but Schedule F final milestone (testing, commissioning, handing over) is timed at 22 months with Rs 1.5 Cr withhold.

• Creates ambiguity on contractual completion date and LD/milestone exposure.
• No corrigendum addresses the mismatch.

NIT document date 16.06.2026 vs tender date 18.07.2026

NIT header is dated 16.06.2026 while the tender particulars line states HITES/IDN/CCL-RANCHI/2026-27 DATED 18.07.2026.

• Minor documentary inconsistency on publication/issue dating; use the tender number date 18.07.2026 as stated in the particulars table unless HITES clarifies.

Confirm operative EMD amount vs Schedule E typo

Ask HITES to confirm EMD is Rs 309.99 Lakhs and to correct Schedule E ‘Rs. 309.99 Cr.’ before bid due date.

• Material for instrument preparation and bid responsiveness.

Resolve 21-month completion vs 22-month final milestone

Seek written clarification whether contractual completion is 21 or 22 months and how LD/milestone withholds will be applied.

• Affects programme, pricing of acceleration risk and LD exposure.

Bid validity anchor date

Clarify whether 120-day validity runs from technical bid opening (NIT Cl.15) or last bid submission date (Form A).

• Affects EMD/BG validity planning (EMD BG already needs ≥180 days from bid receipt date).

Phased structural drawings and time-risk allocation

Ask for structural drawing issue schedule and confirm EOT/compensation treatment if delayed drawings impede the 21-month programme.

• Architectural & MEP are with tender; structural drawings only in phased manner.

Hospital experience double-hurdle and composite-agreement proof

Seek acceptance criteria for multi-contract hospital projects (e.g., civil separate from MGPS/HVAC/MOT) given strict ‘one composite agreement’ wording.

• Note already allows some specialised works under separate contracts only for competence without monetary value — confirm whether hospital criterion (b) can be met similarly.

Scope of Residential Phase-1 vs G+10 description

Confirm whether only Phase-1 floor areas in the area chart are in this contract, despite ‘RESIDENTIAL (2 & 3 BHK FLATS (G+10)’ heading.

• Area chart shows Phase-1 Ground to Fourth only totaling 3634.90 sq.m.

Liquidated damages and milestone withholds

Compensation for delay up to 1% of tendered value per month (per-day basis), capped at 10%; milestone failures withhold Rs 3 Cr + 4.5 Cr + 3 Cr + 3 Cr + 1.5 Cr = Rs 15 Cr adjustable against LD.

• Authority for fixing compensation: CEO, HITES.
• Final milestone timing conflicts with 21-month completion (see contradictions).

Tight 21-month programme for large hospital complex

About 59,575 sq.m. super-speciality hospital plus residential/services in 21 months, with structural drawings issued only in phases, is high execution-risk.

• Mandatory site visit and full knowledge of site conditions assumed; no extra for misunderstanding.
• Shop drawings and all statutory approvals/OCs are contractor responsibility.

Payment and cash-flow risks

Interim payment threshold Rs. 1000 lakhs; Clause 7A blocks bills without labour statutory compliances; mobilisation advance interest-bearing at 8%; SD 2.5% locked till DLP end.

• SCC links payment release to MS Project stage targets; missed target without prior programme revision can push payment to next stage.
• Below-80% bidding triggers additional PG equal to shortfall versus 80% ECPT, raising capital lock-in on aggressive bids.

EMD forfeiture and debarment triggers

Withdrawal/modification after bid due date can forfeit 50% EMD (within 7 days) or 100% EMD (after 7 days) and bar rebidding; PG default forfeits EMD; back-to-back false eligibility leads to forever HITES debarment.

• Integrity Pact non-upload = bid rejection.
• False/forged bill documents can lead to debarment.

Green building and statutory approval cost risk

IGBC Gold or GRIHA 4 Star for Residential and Office buildings is mandatory with no extra payment except reimbursable statutory charges; contractor bears approval/shop-drawing effort for whole work.

• Failure to obtain occupancy/completion and other clearances sits with contractor scope.

Key personnel non-deployment recoveries

Schedule F prescribes high monthly recoveries if mandatory technical staff/BIM professional not deployed (e.g., Project Manager Rs.60,000; BIM Professional Rs.2,00,000 per month).

• Core staff required within 15 days of commencement.

Inviting / accepting authority

Vice President (ID), HLL Infra Tech Services Ltd. (HITES), B-14A, Sector-62, Noida (U.P.), invites bids on behalf of Central Coalfields Limited.

• Phone: 0120-4071500; Fax: 0120-4071513; website www.HLLHITES.com / http://hllhites.com/tenders.
• Officer inviting bid / Accepting Authority: VP(ID), HITES (Schedule F).
• Portal: https://etenders.gov.in/eprocure/app.

Bid process and site-visit contacts

Primary email [email protected]; site-visit officers Krishna Swain 6370682590 and Rahul Kumar 9815753025 (Amendment-01A).

• Pre-bid venue: HITES Office, B-14A, Sector-62, Noida 201307.
• BG soft copies also to [email protected].

Physical submission address

Original EMD (and L1 certified document set) to office of VP (IDN)/HITES, B-14A, Sector-62, Noida (UP).

• Form of Bid also addressed to Vice President (ID), HITES, B-14A, Sector-62, NOIDA (UP)-201307.

Independent External Monitors (Integrity Pact)

IEMs: Shri Swarup Nandkeolyar ([email protected], +91 9810189228) and Shri Debashis Bandyopadhyay ([email protected], +91 9445868990).

• Integrity Pact applicable for contracts at/above Rs.50 Lakh estimated cost.