Publication / RFP upload
07.08.2026.
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Request for Proposal for Onboarding an Agency for Construction and O and M of Utsav Bhawan, Vaishali, Ghaziabad for 15 years on Long-Term Lease Model
Ghaziabad Development Authority · Ghaziabad, Uttar Pradesh2026_GDAUP_1175325_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
7 Aug 2026
17 Sept 2026
₹20.1 Cr
₹40.2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
07.08.2026.
Pre-bid meeting: 14.08.2026. Written/email queries are to reach GDA on or before the pre-bid meeting; no separate time is stated.
The latest dates cannot be established from the supplied tender documents. The original RFP states bid end 03.09.2026 and technical opening 07.09.2026, but Corrigendum 1 says only that the date is extended and prints no replacement dates. Bidders must verify the live portal schedule before submission.
Financial bid opening is to be informed later. Bid validity is 90 days after the e-bid opening prescribed by GDA; shorter validity is non-responsive and GDA may request a written extension.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
INR 2011.98 Lakhs excluding GST; the selected concessionaire bears 100% of this cost. The RFP describes the figure as subject to GDA confirmation and provides no CAPEX/OPEX reimbursement.
INR 40,24,000, refundable, payable only through RTGS/NEFT using the TenderPay link; upload the bank-certified receipt showing transaction ID. No EMD validity or claim period is stated. Unsuccessful bidders' EMD is returned within 30 days after tender conclusion/discharge without interest; the successful bidder's EMD is adjusted against performance security.
INR 18,054.00 (INR 15,300 + 18% GST), non-refundable, payable through RTGS/NEFT only using the TenderPay link. Upload the bank-certified receipt with transaction ID; absence makes the tender unacceptable.
5% of approved Project Capital Cost, furnished before contract signing. Clause 4.1.8 permits FDR / Bank Guarantee, adjusts the EMD against it, requires replenishment within 15 days after deductions, and states validity six months beyond the Contract Period or final settlement whichever is earlier. This conflicts with the Data Sheet, which says FDR only, 5% of contract value, through project duration plus three months; clarification is required.
The financial bid is Year-1 Annual Lease Rent payable to GDA from COD, with a minimum reserve of INR 50 Lakhs per annum. Rent is paid annually in advance within seven days of each payment period, escalates 5% every year from the COD anniversary, and GST/statutory levies are extra. The obligation is unconditional regardless of occupancy, revenue, costs or losses.
GDA contributes nothing toward CAPEX, O&M, utilities, financing or losses. The concessionaire retains permitted project revenue, but tariffs/user charges require GDA approval or caps; no lease rent is payable during the approved construction/pre-COD period.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an India-registered sole proprietorship, partnership firm, LLP, public/private limited company, society/trust, government entity, public sector enterprise or JV of permitted entities. Registration/incorporation documents, PAN, GST registration and authority to sign are required.
During the last seven years, bidder must have completed or substantially completed (80% payment received) similar work: one project at least 60% of Project Capital Cost, or two each at least 40%, or three each at least 30%. Similar work covers banquet/marriage/community/convention/multipurpose halls, hotels/resorts with banquet facilities, clubs with event facilities, public assembly/institutional buildings or similar civic/social infrastructure. Government/PSU work-order and completion/substantial-completion evidence is prescribed.
Bidder must have completed or be undertaking operation, maintenance, management or commercial operation of at least one similar facility continuously for at least three years during the last seven years, with relevant booking, events, housekeeping, security, utilities, customer, vendor and statutory-compliance experience.
Minimum average annual turnover INR 6 Crore over FY 2022-23, 2023-24 and 2024-25; positive net worth in each of those three years; and minimum liquid assets/line of credit INR 5 Crore. Audited statements, CA certificate with UDIN, ITRs and a Nationalized/Scheduled bank certificate issued not more than six months earlier are required.
Bidder must undertake that it has not been blacklisted, debarred or terminated for non-performance under government, ULB, corporation, statutory-board or PSU contracts in the last five years/as of submission. Each JV/consortium member submits separately. False/fabricated bid information can lead to GDA debarment/blacklisting and legal proceedings.
Only bidders scoring at least 70 out of 100 in technical evaluation have financial proposals opened. Marks cover turnover (30), eligible construction project cost (40) and number of eligible O&M/facility/event-operation projects (30).
Maximum two members. Lead member must hold majority/51% equity or voting rights and a POA from all other members. Members collectively meet eligibility, but turnover is weighted by equity participation; qualifying JV work counts only to the bidder's participation share. A stamped Joint Bidding Agreement valid for the full contract must state stakes, roles, exclusive association and joint responsibility. Each member may join only one bid and must provide the prescribed confirmation letter and disclose litigation, financial distress or other performance-affecting matters.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, develop, finance, construct, commission, operate, maintain, manage and hand back Utsav Bhawan at Sector-3, Vaishali, Ghaziabad. GDA provides the site and indicative drawings; the concessionaire provides 100% financing and bears project and operating costs.
Approximate plot 1,840.00 sq.m. / 19,805.76 sq.ft.; built-up area 5,075.01 sq.m. / 54,627.41 sq.ft.; FAR area 4,081.56 sq.m. / 43,933.91 sq.ft.; ground coverage 817.45 sq.m.; parking about 82 ECS. Bidder must verify dimensions, conditions, drawings and quantities.
Complete civil/structural/architectural works; electrical and MEP; water, sewerage, drainage and rainwater systems; fire systems and NOC; lifts/HVAC/DG where approved; interiors; CCTV/access/PA/IT and digital booking; parking, circulation, landscaping and external services; plus testing, commissioning, trial runs, as-builts, O&M manuals, warranties, AMC and statutory completion records.
Obtain and maintain construction/operation approvals and comply with applicable building, labour, PF/ESI, safety, fire, environmental, public-health, food-safety, tax, municipal, police, traffic, noise and public-assembly laws. Operate end-to-end bookings, events, vendors, housekeeping, security, parking, utilities, maintenance and grievance handling through a GDA-approved cashless digital system; cash transactions are prohibited.
Construction/development is due within 18 months from contract signing; the O&M/lease-concession period is 15 years from COD, potentially extendable up to five years by satisfactory performance, mutual agreement and competent approval. DLP is 24 months from COD. On expiry/termination/surrender, all project assets and records must be handed back in good working condition, free of encumbrances and third-party claims.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit one electronic technical e-bid and one electronic financial e-bid separately through https://etender.up.nic.in by portal server time. Financial proposal must use the uploaded prescribed Excel BOQ; do not modify or replace the template.
Register the bidder's DSC on the portal. The bidder or duly authorized person must digitally sign the e-bid at upload, and every uploaded page/document must be digitally signed. Upload the written POA where an authorized person signs; extra PDFs must be duly stamped and signed.
Bid and correspondence must be in English; non-English support material needs pertinent English translations, which prevail. All RFP information and prescribed formats are mandatory; GDA may reject a proposal not in the specified formats.
The RFP provides online submission and expressly says the bidder need not submit hard copies of the agreement documents. It identifies no bid-stage physical original, physical submission address or post-upload original deadline.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The original schedule stated bid end 03.09.2026 and technical opening 07.09.2026. Corrigendum 1, published as a date corrigendum, says only “Date Extend” and cites a VC order dated 01-02-2018; it does not print the amended deadline or opening date. Impact: the original dates are superseded but no replacement can be verified from the supplied amendment. Bidder action: obtain the current server schedule from https://etender.up.nic.in and seek a corrected corrigendum before relying on any date.
Document-verifiable unchanged values are RFP upload 07.08.2026, pre-bid 14.08.2026, financial opening “To be informed Later,” and bid validity 90 days after the prescribed e-bid opening. Final bid-submission and technical-opening dates are not stated in the corrigendum supplied and therefore cannot be finalized from the documents.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The RFP gives bid end 03.09.2026 and technical opening 07.09.2026, while Corrigendum 1 says the date is extended but supplies no new dates and cites a VC order dated 01-02-2018, predating this 2026 tender. The corrigendum supersedes the original schedule, but the final values are indeterminable from the supplied documents; the portal/corrected amendment must prevail.
Data Sheet: FDR only, 5% of contract value, valid through project duration plus three months. Clause 4.1.8: FDR/Bank Guarantee, 5% of approved Project Capital Cost, valid six months beyond Contract Period or final settlement whichever is earlier. The later, specific performance-security clause is more detailed, but tender authority clarification is essential because no corrigendum resolves the conflict.
Data Sheet and Annexure 7 allow a quote equal to or higher than INR 50 Lakhs, but Clause 4.1.6 and the BOQ say it must be more than/above INR 50 Lakhs. For bid safety, quote strictly above INR 50 Lakhs unless GDA confirms equality is acceptable; the portal BOQ and award clause are operationally more specific.
Eligibility item 5 requires Annexure 4 on notarized non-judicial stamp paper and covers blacklisting/debarment/termination for non-performance during the last five years; printed Annexure 4 says letterhead and only declares that the bidder is not blacklisted as of bid submission. The stricter eligibility clause should be followed, with a tailored notarized declaration covering the full five-year requirement.
Clause 3.2 says the 15-year O&M/concession period commences from COD after the 18-month construction period. The Clause 3.3.4 table labels “Commercial Operations Date (COD) and commencement” as T2 = T1 + 15 years, which would place COD after the full concession. The coherent reading is COD at construction completion (T1), followed by 15 years O&M; seek correction of the table.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm the final bid-submission and technical-opening date/time and issue a corrected corrigendum; the supplied date amendment contains no replacement dates and cites a 2018 order.
Please confirm the permitted instrument (FDR only or FDR/BG), exact calculation base (contract value or approved Project Capital Cost), validity tail (three or six months), release trigger, and acceptable issuing-bank/prescribed format requirements.
Please provide the final Concession Agreement and define tariff caps/escalation, special tariffs/reservations for weaker sections/public/GDA use, cancellation/refund rules, and the exact operating protocol before bids are priced.
Please confirm final approved drawings/specifications, measured quantities, utility availability/connection responsibilities, geotechnical and hydrological data, possession/handover condition, and the final Project Capital Cost used for eligibility/security; the current cost is subject to confirmation and bidders bear design/site-data risk.
Please state the construction-delay penalty rate, grace period, cap and extension-of-time regime, and whether aggregate penalties/indemnity are capped. The current clause leaves delay penalty to GDA's decision while other breaches can forfeit full security.
Please define objective “operational ground”/termination-for-convenience triggers and compensation for unamortized concessionaire-funded CAPEX, financing break costs and committed bookings. Current wording permits GDA termination on 90 days' notice with no bidder compensation while GDA retains installed assets.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Concessionaire funds all CAPEX/OPEX and receives no GDA contribution or reimbursement. Annual Lease Rent remains payable regardless of occupancy, revenue, profitability, utility costs or financing costs, creating substantial demand and bankability risk over 15 years.
Revenue is retained by the concessionaire, but tariff approval/caps/escalation and special tariffs/reservations for weaker sections, public-purpose and GDA use are deferred to the Concession Agreement or a later protocol, preventing firm revenue modelling.
Drawings/layouts are indicative; bidder must independently verify dimensions, quantities, site and hydrology and accepts risk of inadequacy/error in GDA information. Material design departures need GDA approval while all project costs remain with the bidder.
Construction and operationalization are due within 18 months, but the delay penalty is left to GDA/the absent Concession Agreement without a rate or cap. DLP is 24 months from COD.
GDA may deduct dues/penalties from performance security; amounts must be replenished within 15 days or become an event of default. Defaults, improper exit, unauthorized revenue account/advertising/construction and some open-space activities can trigger forfeiture of EMD and performance security, termination and additional recovery.
GDA may terminate on 90 days' notice on “operational ground”; concessionaire waives claims/compensation/damages and GDA retains installed structures, fixtures and panels. Another default clause also allows GDA, in sole discretion and for any reason, to terminate, creating severe stranded-investment risk.
GDA may retain revenue equal to the last three months for six months after exit. Performance guarantee releases only six months after successful handback and deductions. Assets must be handed over within 15 days, defects cured within 45 days at concessionaire risk/cost, and all improvements transfer to GDA.
Concessionaire bears comprehensive general, worker and third-party liability insurance throughout the contract. It indemnifies GDA for injury/death, property loss including consequential loss, disasters, visitor incidents, statutory non-compliance and acts/omissions; no monetary liability cap is stated.
GDA may levy up to INR 50,000 per offence for staff/maintenance/safety and operational failures; unauthorized construction attracts INR 2,000 per sq.ft. for the first 30 days and can lead to suspension/termination. Measures include solar power meeting at least 30% of energy needs, rainwater harvesting, waste controls and no single-use plastic; EIA plus mitigation plan may be required with the bid.
Sole arbitrator is appointed by the Vice Chairman, GDA; arbitration awards are stated binding with appeal waiver, and the concessionaire must continue performance and payments during arbitration. Exclusive venue is Ghaziabad courts.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ghaziabad Development Authority, Vikas Path, Ghaziabad, Uttar Pradesh – 201001. The proposal form is addressed to the Vice Chairman, Ghaziabad Development Authority, Ghaziabad. No phone number is stated.
Executive Engineer, Ghaziabad Development Authority; email: [email protected]. Queries may be submitted in writing/email before or during the pre-bid meeting. No separate phone or street address is stated for this contact, and no physical bid-submission address is prescribed.