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Providing consultancy services as 3rd party (Third Party) for the works under various schemes of the year 2026-27 of Haveri Taluk
Rural Development and Panchayat Raj Department · Haveri, KarnatakaRDPR/2026-27/SE4261
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
20 Aug 2026
3 Sept 2026
₹25,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Sealed Technical and Financial proposals must reach the Office of the Client up to 1500 hours on the 'Last Date of Tender receipt'; the RFP does not fill a calendar submission date.
The Technical Proposal envelope is to be opened at 1530 hours on the stated 'Financial opening date' or after finalization of the technical proposal; the Financial Proposal stays sealed until technical evaluation is completed and approved.
Proposals must remain valid for 90 days from the date of submission, without change in proposed personnel or price.
Services are framed for the 2026-27 financial year through 31-03-2027, with commencement expected up to 31-03-2027 and contract term running from work-order date through 31-03-2027 (or other agreed period).
A three-member review committee is to review Consultant reports and suggest modifications within 15 days of receipt.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Contract payment ceiling is stated as 0.45% and is said to include all Consultant costs, profits and tax obligations (base of the percentage is not defined in the RFP).
Financial offers must break down staff remuneration, reimbursables (per diem, transport, etc.) and report reproduction; contingency may be 0–15% and needs prior Client approval to use.
Payment is in Indian Rupees, only as per availability of Government grant, against invoices in duplicate to the Coordinator; consultancy service tax is paid/reimbursed by the Client separately while other taxes remain the Consultant’s liability.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only technical proposals scoring not less than 75% of total points proceed to financial opening/evaluation; others are non-responsive and financial envelopes are returned unopened after selection.
Technical proposal must outline recent similar assignments executed during the last three years in Form F-2, with Client certificates as documentary proof.
Firms may associate with another firm to cover missing expertise, but joint ventures between shortlisted firms are not permitted except with prior Client approval and full details of the association.
Contract is negotiated on named key professional staff from the Technical Proposal; substitutions during negotiations are allowed only for unexpected start-date delays or health incapacity.
Among firms meeting the minimum technical score, the Client selects the lowest evaluated financial proposal and invites it for negotiations; if those fail, the next-lowest is invited, and so on.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Consultancy as third-party inspector for works under various schemes of FY 2026-27 of Haveri Taluk — purpose stated as third-party inspection of work and submitting reports.
Work relates to Haveri Taluk schemes; reporting set contemplated in forms includes Inception, Monthly, Quarterly, Draft Final and Final Reports, subject to TOR.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit Technical and Financial proposals in two separate sealed envelopes (Financial sealed with sealing wax and initialled twice across the seal), both inside one sealed outer cover, to the Office of the Client by 1500 hours on the last tender receipt date; two copies of proposals are required.
Technical and Financial submission letters are signed by the authorised representative; each key staff CV (Form F-5) must be signed by the concerned personnel.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Only the original K/C-5 RFP (4261 kc-5.docx) is present; no corrigendum/addendum files are available, so all values above are as in the original RFP.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
LOI says quality is the principal selection criterion and the Client need not select the lowest price, yet the award rule selects the lowest evaluated financial proposal among firms scoring ≥75% technical and negotiates in L1, L2… order.
Opening clause opens the Technical Proposal at 1530 hours on 'Financial opening date or after finalization of technical proposal', mixing technical opening with a financial-opening label while also saying the financial envelope stays closed until technical evaluation is done.
LOI lists third-party inspection and report submission as the purpose, but Annexure 1 TOR is only an unfilled template checklist without tasks, quantities, standards or key positions — leaving scope incomplete relative to the title.
Contract ceiling is '[0.45%]' including costs, profits and taxes, but the RFP never states whether this is of estimated scheme works cost, package value or another base, and no absolute amount is given.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask Client to confirm publication, last bid receipt date, technical/financial opening dates, and whether submission is only physical sealed envelopes to PRE Division Haveri or also/only via the e-procurement portal.
Request filled TOR: list of works/schemes, inspection stages/frequency, sampling, applicable codes/standards, deliverable contents, key positions to be evaluated, and Client-furnished data/facilities.
Ask what value the 0.45% ceiling applies to, whether EMD/tender fee/performance security apply and in what form/validity, and how percentage bids map to Form F-7 absolute ceiling.
Seek written confirmation whether award is strictly L1 among ≥75% technical scorers (despite 'quality is principal criterion' wording), and whether invoices can be delayed solely for want of Government grant release.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Even after invoice approval, payment is only 'as per availability of grant released from Govt.', creating timing and recoverability risk for the Consultant.
Consultant must indemnify the Client against all claims from the Services (survives termination), maintain workers’ compensation and comprehensive general liability insurance, and all work products belong to the Client.
Consultant/affiliates are barred from related goods/works/services during and after the contract; associated construction/manufacturing firms cannot bid related works; assignment/sub-contract needs prior written Client consent.
Critical commercial fields (dates, full TOR, percentage base) are unfilled template text, while unit/man-month rates cannot be negotiated after bid — high bid/no-bid and pricing error risk.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Executive Engineer, Panchayat Raj Engineering Division, Haveri — Government of Karnataka (Panchayath Raj Engineering Department), Haveri Division, Haveri – 51110.
For local conditions visit: Assistant Executive Engineer, PRE Sub-Division Haveri (advance intimation required). Contract Coordinator: Account Superintendant (receives/approves invoices and accepts deliverables).