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9030C26D45 Supply of Cooling Water Treatment Chemicals, along with treatment, monitoring, and operation of the Cooling Tower, and operation of Fire Water Pump House at the Oxo Acrylate Complex ,Dumad, Gujarat Refinery, Vadodara.
Gujarat Refinery · Vadodara, Gujarat2026_JR_191207_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
31 Aug 2026
9 Sept 2026
₹3.3 Cr
₹83,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The supplied tender documents do not print the publication date, bid-submission deadline, or techno-commercial opening date; they direct bidders to the e-tender portal for those live dates. The pre-bid meeting is online, but its calendar date/time is likewise not printed in the supplied documents.
Quoted rates must remain valid for 04 (Four) months from the date of opening of tender; a shorter validity causes rejection.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
EMD is Rs. 83,000.00. Because it is below INR 1.0 Lakh, an Indian bidder must pay it online on the IOCL e-tender portal; MSE exemption does not apply because this is a works contract.
Tender documents are downloadable free of charge; no tender document fee is stated.
The tender-specific rates are SD 10% and ISD 2.5% of total contract value excluding GST. ISD is due within 10 days of Acceptance of Tender; the balance is normally recovered as 10% retention from gross bills until total SD reaches 10%, unless full SD is furnished upfront.
The contractor invoices monthly for actual chemical consumption and service charges; release is subject to performance and penalties. Excess chemical consumption is payable only at tender rates and with EIC approval. Final-bill payment may take up to 90 days after EIC certification.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum ATO is Rs. 99.01 Lacs in any one of the immediate three preceding financial years, supported by audited financial statements; applicable CA/auditor reports from FY 2019-20 onward must bear UDIN.
Within the last 07 years ending on the last day of the month before the original bid-closing month, the bidder must have completed either 3 similar works of at least Rs 49.51 Lacs each, 2 of at least Rs 66.01 Lacs each, or 1 of at least Rs 82.51 Lacs. Values are inclusive of GST and evaluated on executed value.
Qualifying work is chemical treatment of cooling water including supply of non-chromate chemicals in process cooling towers for petroleum refinery, petrochemical, fertilizer, oil and gas, or hydrocarbon industries. Power-plant cooling-tower-only experience is expressly excluded.
The bidder must prove all four conditions: one year of supplying non-chromate liquid-product cooling-water chemicals in the last five years; treatment experience on cooling towers of at least 3780 m³/hr circulating capacity (excluding sea-water service); cooling-water-treatment experience in the specified process industries; and an established Indian office plus Indian manufacturing unit for major treatment chemicals.
Bid submission requires PF registration, independent ESI registration or the prescribed undertaking, PAN, GSTIN, entity-constitution proof, and valid authority for the bid signatory.
This is a domestic tender: foreign bids are barred. Joint bidders/consortia are not permitted because the tender does not specifically allow them, and subcontracting of the awarded job is expressly prohibited. Only the bidding entity's experience counts unless specifically permitted; no such permission is stated here.
Bids are ineligible if the bidder is on IOCL/MoPNG holiday list, under liquidation/court receivership, or undergoing insolvency/liquidation/bankruptcy proceedings. The project consultant, its managed/subsidiary entities and affiliates cannot bid for the same project; risk-and-cost defaulting contractors are barred from the resulting risk-and-cost tender.
The job is critical and a works contract; no PQC relaxation is allowed to Startup-India registered or MSE bidders, and MSE purchase preference is not applicable.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply liquid, non-chromate cooling-water-treatment chemicals; design, implement, monitor and guarantee the treatment programme; provide dosing/monitoring equipment and technical services; operate Dumad cooling tower; and operate the Fire Water Pump House at IOCL's Oxo Acrylate Complex, Dumad, Gujarat Refinery, Vadodara.
Completion is 24 (Twenty Four) months from site handover by EIC. IOCL alone may extend the contract by another 12 (Twelve) months on the same rates, terms and conditions, subject to satisfactory performance.
Dumad CT has four 4200 m3/hr cells (3 working + 1 standby) and a 12,600 m3/hr design flow. The contractor must provide uninterrupted cooling water to AA/BA and offsite facilities at normal 4-5 kg/cm2g and 33°C, operate fans/pumps/filters and dosing systems, sample and control chemistry, and keep operating records.
Operate the critical fire-water pump house and associated ring/header system serving Dumad Complex. Fire water is stored in two tanks of 4000 m³ each; operation includes the installed pumps, valves, tank-level control, testing/recirculation and continuous readiness.
The bidder supplies the treatment formulations as liquid products with minimum six-month shelf life and supplies/maintains returnable dosing and monitoring systems. IOCL free-issues Sulphuric Acid, Sodium Chlorite (NaClO2) and HCl, but unloading, storage transfer and dosing remain the contractor's responsibility. Powder formulations are not acceptable.
Deploy minimum 11 personnel: common site-in-charge, four cooling-tower/treatment operators, four fire-water-pump-house operators, two helpers, and one safety officer. Operations cover three 8-hour rotating shifts plus general shift duties, including Sundays and declared holidays.
Chemicals must be supplied in two-month batches, with each replacement batch arriving at least two months before existing stock is exhausted. During stabilization, chemicals and specified equipment are due against the technical schedule; the listed milestones include 30, 60 and 90 days from LOA for different supplies/instruments.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only through https://iocletenders.nic.in under the two-bid system. Upload qualification and technical documents in the unpriced techno-commercial cover and the untouched, completed original XLS BOQ in the price cover; no price indication may appear in the technical bid.
Use a legally valid DSC; new portal mapping permits Class-3 DSC. Fill and digitally sign prescribed bid formats, then complete submission by clicking FREEZE BID SUBMISSION and verify acknowledgement/My Bids status.
Download, print, fill, sign, stamp, scan and upload the declarations without alteration. Corrections should be minimal and individually signed; the technical tables must be signed and stamped, and Table-7 is to be filled in blue ink.
No physical bid is accepted. For this Rs.83,000 Indian-bidder EMD, payment is online, so no physical EMD/BG original is required. Physical originals apply only where the tender expressly permits an offline instrument; any such original goes to the tender-issuing authority at Gujarat Refinery within the applicable tender deadline.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The generic Bidding Firm Details says an MSE/Startup certificate may be submitted to avail EMD exemption, but the tender-specific NIT says MSE EMD exemption is not applicable to this works contract. The NIT prevails; MSE bidders must pay Rs.83,000 EMD unless another expressly applicable exemption category is proven.
The generic GCC defines SD as 10% of Total Contract Value, while the tender-specific NIT expressly calculates SD and ISD on contract value excluding GST. The NIT basis prevails: SD 10% and ISD 2.5%, both excluding GST.
The NIT says defect liability is not applicable, but GCC BG/ISB validity and release clauses are drafted around the end of the Defect Liability Period and retention of 5% for defect obligations. The no-DLP NIT condition prevails, but the documents do not state the substitute calendar expiry/release trigger; bidder should obtain written confirmation before choosing BG/ISB.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm the exact expiry/claim period for an SD/ISD BG or Insurance Surety Bond and the date for release of the full SD, because NIT clause 23(e) deletes defect liability while GCC clauses 2.1.1.2 and 2.1.1.11 use the end of DLP as the validity/release reference.
Please confirm the baseline quantities, valuation date/price and attribution process for recovery when actual free-issue NaClO2/HCl/H2SO4 consumption exceeds the bidder's quoted quantity, including whether deviations caused by IOCL make-up-water quality or operating upsets are excluded.
Please confirm whether the 30/60/90-day LOA-linked supply and instrumentation milestones run before site handover and whether any pre-handover service/equipment-hire period is billable, since contract duration starts from site handover but mobilisation milestones start from LOA and no mobilisation payment is allowed.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Technical penalties are cumulative by failed parameter and capped at 20% of total monthly billing. Hitting the 20% cap continuously for more than three months can trigger termination and replacement contracting at the vendor's risk and cost.
Unauthorized absence attracts ₹3000/day for Site-in-Charge and ₹2000/day for Safety Officer/Operator/Technician/Helper. A treatment-attributable process-unit trip attracts 10% of the monthly bill for the specific cooling tower per incident; equipment damage from maloperation is recoverable at actual repair/replacement cost as assessed by IOCL/EIC.
Failure to meet the treatment guarantee can terminate the contract and require reimbursement of chemicals purchased in a total treatment/performance failure. Any extra chemicals needed to achieve the guaranteed result must be supplied at no cost, while payment is tied to actual consumption and EIC-approved excess.
IOCL may unilaterally extend the 24-month contract for 12 more months on the same rates, terms and conditions. Price the risk of chemical, wage, compliance and manpower cost escalation over a possible 36-month operating horizon.
The contractor must sustain 24x7 cooling and fire-water operations, including Sundays and declared holidays, with minimum staffing and qualified relievers. Failure can affect process units and attract both deductions and risk/cost consequences.
ISD is 2.5% and total SD is 10% excluding GST; absent full upfront security, IOCL deducts 10% from gross bills until the SD cap. Security/retention earns no interest, monthly payment depends on performance, and final payment can take 90 days after certification.
GCC says tender drawings/information are only general guidance, IOCL assumes no responsibility for correctness, and the contractor is expected to conduct an independent survey. Delayed pursuit of approvals is at contractor risk and generally gives no time extension.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ms. R. Sankeetha, DGM (Contracts), Indian Oil Corporation Limited, Gujarat Refinery-391320. Email: [email protected]. Phone: 0265-223-7181/8181.
Pre-bid meeting-link requests and alternate tender contact: [email protected], phone 0265-223-7189; and [email protected], phone 0265-223-7185.
Where an original offline instrument is expressly permitted, it is addressed to the office of the Tender Inviting Authority: Indian Oil Corporation Limited, Gujarat Refinery-391320. For this Rs.83,000 Indian-bidder EMD, the controlling instruction is online payment, so no physical EMD original is called for.