Publication
22-08-2026.
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Handling
Western Coalfields Limited · Nagpur, Maharashtra9793484
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
22 Aug 2026
7 Sept 2026
₹2.0 Cr
₹2.5 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
22-08-2026.
No fixed pre-bid meeting date or clarification deadline is stated; clarifications/representations must be raised within the GeM portal's available window.
07-09-2026 at 13:00:00.
07-09-2026 at 13:30:00.
120 days from the bid end date; the employer may request a written extension, which a bidder may refuse without forfeiting EMD.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Rs. 1,92,90,150.00 excluding GST; GST @ 5% is Rs. 9,64,507.50; total estimated value is Rs. 2,02,54,657.50 including GST.
Rs. 2,53,200/-. The ATC directs online receipt only by net-banking/NEFT/RTGS and upload of UTR/proof; eligible bidders may upload exemption evidence. The GeM bid separately says a surety bond is accepted, and its disclaimer invalidates contradictory ATC EMD terms, so the surety-bond option prevails on document hierarchy, though bidder confirmation is prudent.
No tender document or bid-participation fee is specified; the GeM disclaimer identifies asking for such a fee as an impermissible buyer-added condition.
Performance security is 5% of annualized contract value or contract amount, whichever is less, due within 21 days of LOA. GeM specifies ePBG at 5% for 12 months; SLA permits BG, Government securities/FDR, or DD. Running bills are paid at 97%, with 3% retained.
For an abnormally low bid below 85% of updated/justified cost excluding GST, APS equals the difference between that 85% benchmark and the quoted price excluding GST; it is due within the performance-security timeline and carries no interest.
Payment is due within 21 days after issue of the service delivery acceptance certificate and online bill submission. Interim bills require Engineer-in-Charge certification and are subject to security and contractual deductions; payment for work starts only after agreement execution.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Individual, proprietorship, partnership, Companies Act company, or JV/consortium may bid; each bidder may participate in only one bid.
In any consecutive 365 days during the last 7 years ending on the last day of the month before bid invitation, the bidder must have completed/ongoing similar work worth at least 50% of estimated value because this contract is up to one year. Similar work includes coal transport, crushing & transport, crushing, wagon loading, etc., as applicable.
Available working capital, including unused credit lines and other financial resources, must be at least 20% of estimated value (the lower of annualized/estimated value) and possessed within 3 months before the initially scheduled tender opening.
Bidder must unconditionally commit to deploy owned or hired matching equipment: pay-loader minimum 5.1 cum bucket and tippers minimum 31.63 Te carrying capacity, sufficient for the minimum daily quantity.
PAN is mandatory for the bidder (each Indian JV member). GST status must be evidenced by GST registration under regular/composition scheme, or for an unregistered bidder by a practicing CA's UDIN certificate; the JV submits the lead partner's GST status.
Maximum 3 members; lead share at least 50%, each other member at least 20%; joint and several liability; no formation/member change after bid; no entity in more than one consortium; all members must sign the contract agreement.
Only Class-I (local content at least 50%) and Class-II (at least 20% but below 50%) local suppliers are eligible. For this procurement below Rs. 10 crore, bidder submits self-certification in Annexure IX stating local-content percentage.
Misleading/false qualification representations or applicable debarment disqualify the bidder. Common/matching IP addresses with another bidder/seller or buyer cause outright rejection; multiple-bid participation causes rejection, EMD forfeiture and minimum 12-month debarment.
A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance permits immediate termination and legal action.
The GeM bid grants no MSE or startup relaxation for years of experience and turnover.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Transport 4,05,000 Te of crushed coal from the IR Crusher discharge point at Umrer OCM CHP to the entire Wharf Wall at Umrer Railway Siding No. 2 via weighbridge, using hired tippers loaded by hired pay-loader; lead slab 0–1 km; minimum 3,000 TPD.
Transport 4,05,000 Te of crushed coal from the Elecon Crusher discharge point at Umrer OCM CHP to the entire Wharf Wall at Umrer Railway Siding No. 2 via weighbridge, using hired tippers; lead slab 0–1 km; minimum 3,000 TPD.
Complete the whole work in 135 days (GeM: 4 months 15 days). Work may be directed round-the-clock on all days; matching 5.1 cum pay-loader and 31.63 Te tippers must be deployed.
Use mechanically unloading tippers in good/safe condition with valid fitness, permits/licences, tax payment and insurance; no Dala trucks, no overloading, no manual loading/unloading, and only approved routes unless prior approval is obtained.
Quote a percentage rate on GeM. The estimate uses diesel base price Rs. 98.73/litre; diesel variation is adjusted monthly under SLA clause 37. The scope says both jobs are GTA and GST payment rests on WCL.
Bid for both jobs as the whole work. The GeM bid field says bid splitting is not applied; contrary split reservations in the scope/ATC are reported under contradictions.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Register and submit online only at https://gem.gov.in; no offline bid or hard-copy qualification document is accepted for evaluation.
Two-packet bid: Cover I contains all technical/confirmatory documents; Cover II contains the unconditional percentage-rate price bid. Technical and price covers are decrypted separately.
Bid must be signed by the bidder or authorized representative, physically or digitally; no DSC class is specified. Documents must be English, legible, and only one PDF may be uploaded per eligibility criterion, with supporting papers merged into that PDF.
The evaluator may allow one 7-day online opportunity to submit only historical shortfall documents that existed at tender opening; no further clarification is due.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM says surety bond is accepted, while ATC says online transfer only and no offline mode. GeM's own disclaimer invalidates buyer-added EMD conditions that contradict bid details; therefore surety bond prevails, but obtain buyer confirmation before relying on it.
GeM's bid field says splitting is not applied, while the scope says the work can be split and ATC reserves allotment of whole or part. The specific GeM bid field prevails for bid configuration: bid the whole work and assume no split unless the buyer corrects the bid.
GeM explicitly marks Mediation Clause ‘No’, but SLA establishes mandatory staged adjudication then mediation. The specific GeM bid field and disclaimer against contradictory buyer-added terms indicate ‘No’ prevails, leaving court recourse after internal resolution/adjudication unless clarified.
Scope says these GTA jobs place GST payment on WCL, while ATC says the percentage price bid rate is inclusive of GST and the GeM estimate is inclusive of tax. The reverse-charge statement is job-specific, but portal price logic is unclear; bidder must obtain a written instruction on whether the quoted percentage applies to the GST-exclusive BOQ value or the tax-inclusive value.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether a surety bond will be accepted under the GeM EMD field, notwithstanding ATC clause 3.1(b)'s online-transfer-only language, and identify the exact upload workflow for a surety bond.
Please confirm whether both jobs will be awarded as one indivisible package or may be split, and if split, state the job-wise evaluation/allocation method and whether bidders must accept partial award.
Because WCL bears GST under GTA but GeM/ATC describe the offer as tax-inclusive, please confirm the exact base on which the bidder's percentage is entered and evaluated, and how the 5% reverse-charge GST will appear in the contract/order and invoices.
Please confirm whether SLA adjudication/mediation applies despite the GeM fields ‘Arbitration: No’ and ‘Mediation: No’, and identify the final forum after failed adjudication if mediation is disabled.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Each job requires 3,000 TPD. Monthly average below 100% triggers 10% or 20% penalty on shortfall depending on achievement band; below 70% attracts immediate monthly deduction, aggregate penalties cap at 10% of total contract value. Failure to achieve 70% for 3 consecutive or cumulative months in a 6-month period is a termination event.
The contractor must operate round-the-clock as directed and bears mobilisation, maintenance, labour and equipment costs. No idle claim is allowed for lack of coal, unavailable departmental equipment, unloading-space constraints, route dislocation or any other reason.
Quantities are provisional; WCL may add/reallocate up to 10%, and exceptionally up to 30%, or omit work without extra-charge/damages claims. Foreclosure/reduction pays only measured work and no compensation, while shortfall penalty may still apply.
Besides 5% performance security, 3% is retained from every running bill and an abnormally low award can attract uncapped-by-percentage APS equal to the gap from 85% of justified cost. Failure to provide securities cancels award, forfeits EMD and may cause minimum one-year debarment.
On contractor default, WCL may take over and complete the balance; recovery is the higher of full security forfeiture (including APS/retention) or 20% of incomplete-work value, over and above shortfall penalties, with cross-contract recovery rights.
Diesel price variation applies monthly during the stipulated period and valid non-penal extensions. If delay is contractor-caused, upward escalation stops but downward recovery continues; no FM remobilisation or idle-cost claim is allowed.
Interim payment depends on measurement and Engineer-in-Charge certification; WCL may recover later-detected overpayments from this contract, other contracts or security. GST/ITC loss caused by supplier noncompliance is recoverable with interest.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Birendra Choudhary, Staff Officer (Mining), Umrer Area, Western Coalfields Limited.
Buyer email: [email protected]. HOD grievance email: [email protected].
Birendra Choudhary, Regional Stores, WCL, P.O. Umrer Project, Dist. Nagpur, Maharashtra, PIN 441204.
No physical qualification submission address applies: hard copies submitted offline receive no cognizance in evaluation. A performance-security BG original, if used post-award, must be sent directly by the issuing bank to the concerned department by Registered Post (AD).