Publication / bid date
18-07-2026.
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Custom Bid for Services - 9030C26C68- Annual Rate Contract for cutting and disposal of Grass bushes in KAHSPL and Oxo Alcohol Dumad Plant of IOCL Gujarat Refinery Similar Category Support Services
Indian Oil Corporation Limited · Vadodara, Gujarat9627043
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
18 Jul 2026
1 Aug 2026
₹40,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
18-07-2026.
Pre-bid meeting: NA. No bidder clarification deadline is stated; technical clarifications during evaluation allow 4 days.
Bid submission closes 01-08-2026 at 17:00:00; bid opening is 01-08-2026 at 17:30:00.
120 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
INR 15,973,481.64 inclusive of all taxes.
INR 40,000. For this below-INR-1-lakh EMD, the NIT requires online payment; upload the transfer proof with the bid. Eligible exemptions require valid proof with the techno-commercial bid.
No tender document fee is stated; tender documents are downloadable free of charge.
Tender-specific SD is 5% of total contract value excluding GST: 2.5% ISD/ePBG plus the balance recovered from running bills. The GeM bid requires ePBG for 38 months; performance security is due within 15 days of award and may be paid online or by PBG.
Completed items are measured and paid at accepted rates. Payment is due within 45 days after issue of the service delivery acceptance certificate and online bill submission; this expressly supersedes GeM GTC's 10-day term.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum annual turnover: Rs.47.93 Lacs in any one of the immediate three preceding financial years, evidenced by audited financial statements under the NIT rules.
Within the last 7 years ending on the last day of the month immediately before the bid-submission month, complete either 3 similar works of at least Rs.23.97 Lacs each, 2 of at least Rs.31.95 Lacs each, or 1 of at least Rs.39.94 Lacs. Values are inclusive of GST and ARC/non-ARC experience is annualized as specified.
Execution inside the plant/battery area of a petroleum refinery, petrochemical plant, fertilizer industry or hydrocarbon industry of cleaning, housekeeping, grass cutting, horticulture or tree trimming works.
The job is critical; no experience/turnover relaxation is allowed to Startup-India or MSE bidders.
PF registration, independent ESI code (or prescribed undertaking), PAN, GSTIN, constitution documents and valid signatory authorization are mandatory.
Current offers from joint bidders/consortia are not accepted unless specifically permitted; this tender gives no such permission. Subcontracting is not permitted. Historical JV/consortium experience is counted only to the bidder's share/portion with the specified supporting agreement.
Ineligible bidders include entities on IOCL/MoPNG holiday lists; entities in liquidation, court receivership, insolvency resolution or bankruptcy; the project consultant/related prohibited affiliates; and foreign bidders in this domestic tender. False/fabricated documents are rejection grounds.
Only Class-I and Class-II local suppliers are eligible; non-local suppliers are not. A bidder from a country sharing a land border with India must hold Competent Authority registration and submit the prescribed undertaking/evidence.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Two-year annual rate contract for cutting and disposal of grass and bushes at KAHSPL and the Oxo-Alcohol plant, Dumad, including related civil-maintenance SOR items.
KAHSPL: grass clearing/removal 1,035,000 M2, mechanized grading 100,000 M2, and tractor-trolley transport trips of 630/340/50/50 for leads up to 1/2/3/4 km. Oxo plant: grass clearing/removal 980,000 M2, mechanized grading 100,000 M2, and 350/125/50/50 corresponding transport trips.
Dry grass must be transported immediately to designated locations. Keep at least one tractor-trolley available daily; provide all materials, consumables, tools/tackles, vehicles and other resources.
Jobs are issued through SAP notification/email after EIC review and require work permits/clearances. Deploy at least two experienced supervisors; provide intrinsically safe walkie-talkies to both supervisors and at least two sets to IOCL site engineers/EICs.
Complete each assigned grass-cutting job within the daily timeframe set by site engineers/EIC and report the prior day's work in writing. The EIC may direct work in other areas at the same rates. Owner supply is nil except chargeable water/electricity and land for temporary facilities.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit on GeM only under the two-packet system; other modes are not accepted. Upload legible qualification documents in the techno-commercial packet and submit the lump-sum GST-inclusive price only in the priced packet.
Use the tender's formats, fully completed and digitally signed; where required, use bidder letterhead. Complete declarations/undertakings need seal and signature or digital signature. No DSC class is specified.
No physical original is required for the applicable INR 40,000 EMD because it must be paid online. The NIT's general rule says that where an EMD BG is applicable, upload its scan and deliver the original to the tender issuing authority by the bid deadline, but no later than 7 days after tender opening; that BG route is inapplicable here because the EMD is below INR 1 lakh.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The tender-specific NIT sets SD at 5% excluding GST, while the generic IOCL GCC states 10% of total contract value and 10% bill retention. The NIT expressly supersedes all tender sections, so 5% total SD applies; 2.5% is furnished initially and the balance is recovered from bills.
The NIT says EMD below INR 1 lakh must be submitted online, but the GeM bid states EMD shall also be accepted as a surety bond. Because the tender's EMD is INR 40,000 and the NIT expressly supersedes other tender sections, use online payment and upload proof; seek written confirmation before relying on a surety bond.
The bid-specific ePBG is 2.50%, while GeM GTC says the buyer may select up to 5% and cites a GFR range of 3%-5%. The bid-specific 2.50%/38-month field and matching NIT ISD rate are the operative tender values, but this portal/GTC inconsistency should be confirmed before award.
The GeM bid says Arbitration Clause: No and Mediation Clause: No, whereas IOCL GCC clause 9.3.1.0 refers notified disputes to arbitration. The bid-specific GeM selection should prevail for this procurement, but the contract documents do not expressly reconcile the two.
IOCL GCC's price discount for delayed final completion caps at 5% of total contract value; GeM GTC LD is 0.5% weekly, normally capped at 5% but reaching 10% for inordinate delay. The documents do not clearly resolve which ceiling applies to delayed daily/job performance.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm that the operative security is 5% excluding GST (2.5% ISD/ePBG plus 2.5% retention), and that GCC's generic 10% SD/retention does not apply.
For the INR 40,000 EMD, confirm whether only online transfer is acceptable or whether GeM's stated surety-bond option will be accepted despite the NIT's online-only threshold.
State any minimum guaranteed quantity/contract value and any maximum call-off ceiling. The current wording allows each indicative quantity to vary to any extent, materially affecting fixed staffing, tractor and mobilization pricing.
Provide the priority-wise response/completion matrix for daily SAP/email jobs and the consequence of missing an EIC-set daily deadline; no measurable lead time is stated, yet round-the-clock deployment may be directed without extra payment.
Confirm whether arbitration is excluded and identify the final dispute forum; also state whether delayed performance is capped at 5% under IOCL GCC or can reach 10% under GeM GTC.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
SOR quantities may vary to any extent with no extra claim, while accepted item rates remain unchanged. Fixed daily resources can therefore be under-recovered if call-offs are low or strained if quantities surge.
The EIC can increase supervisors and shift work to other areas at the same rates; extended hours, Sundays, holidays and round-the-clock work may be ordered without extra payment. Price standby, transport, gate-pass and overtime exposure.
Non-deployment of a supervisor attracts twice the prevailing semi-skilled/skilled minimum wage per occasion. Missing required intrinsically safe walkie-talkies attracts Rs.5,000 per walkie-talkie per month.
1.5% water and electricity charges are deducted from all SOR items even though owner supply is otherwise nil.
Payment can take 45 days after SDAC and online billing; 2.5% ISD/ePBG is required and further retention builds total SD to 5%. Performance security earns no interest and payments become due only after it is received and verified.
GeM GTC applies 0.5% weekly LD and can reach 10% for inordinate delay, while IOCL GCC caps its delay discount at 5%; daily completion periods are set by EIC rather than fixed in the tender. Obtain contractual clarification before pricing.
Contractor supplies all tools, consumables, vehicles and resources and bears theft/damage risk; dry grass must be removed immediately as a fire hazard. At least one tractor-trolley must be maintained daily.
The GeM bid disables arbitration and mediation, but IOCL GCC contains arbitration language; additionally GCC bars consequential-loss claims. Dispute costs and forum uncertainty are material.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ms. R. Sankeetha, DGM (Contracts), Indian Oil Corporation Limited, Gujarat Refinery-391320. Email: [email protected]. Phone: 0265-223-7181/8181. Alternate emails: [email protected] and [email protected]; alternate phones: 0265-223-7190 and 0265-223-7184.
HOD grievance email: [email protected]; buyer email: [email protected]. No physical submission applies to this INR 40,000 online EMD. If an EMD BG were applicable, its original would go to the tender issuing authority's office at Indian Oil Corporation Limited, Gujarat Refinery-391320.