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Selection of Contractor for D2D garbage collection, road sweeping, drain cleaning, water sprinkling, horticulture cutting and cleaning and transportation work within Gorakhpur Development Authority limits
Gorakhpur Development Authority · Gorakhpur, Uttar Pradesh2026_GORDA_1186530_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
16 Sept 2026
22 Sept 2026
₹14 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFP/Tender Document uploaded on the e-portal on 16.09.2026; online bid submission also starts the same day.
No pre-bid meeting date is scheduled; the RFP marks the pre-bid query deadline as NA.
Last date and time of bid submission on e-portal: 22.09.2026 up to 15:00 hrs (IST).
Technical Bid opening: 22.09.2026 at 16:00 hrs (IST).
Bid validity is 180 days; NIT states 180 days, while ITB ties validity to e-Bid opening and the proposal letter to the last submission date.
Project period is 1 year, extendable up to 1 additional year.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Project Cost is INR 07.06 Crores; BOQ states any financial bid above this estimate will be summarily rejected.
Refundable EMD of INR 14,00,000 via RTGS/NEFT online on http://etender.up.nic.in; validity 180 days from Proposal Due Date; no interest.
Non-refundable Bid Processing Fee of INR 11,800 (INR 10,000 + GST INR 1,800), payable online by RTGS/NEFT on the e-tender portal.
Security Deposit is 5% of the Contract amount as DD, FDR and Irrevocable Bank Guarantee, valid till six months after completion of O&M, from the successful bidder.
Monthly tax-invoice billing after services; GDA targets payment within 15 days of a complete/correct invoice, subject to verification, wage-payment proof and statutory evidence.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a Company (Companies Act 1956/2013), Partnership (1932), Proprietorship, or LLP (2008) with registered office in India.
Average annual turnover in similar works for last 3 FYs ending 31 March 2025 must be at least INR 6,00,00,000; positive net worth at least INR 3,00,00,000 for FY ending 31 March 2025.
In last 7 years with Govt/Semi-Govt/PSU: one similar work ≥ ~INR 6.00 Cr (80%), OR two ≥ ~INR 3.50 Cr (50%) each, OR three ≥ ~INR 3.00 Cr (40%) each.
Mandatory ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018 certifications by IAF-approved bodies.
Must not be blacklisted/banned/debarred/declared ineligible for corrupt and fraudulent practices by GDA or specified government bodies as on proposal date; self-undertaking required.
Joint Venture is not allowed.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Comprehensive SWM contractor services within GDA limits: D2D MSW collection with source segregation, secondary lifting, manual/mechanical road sweeping, horticulture cutting/cleaning/watering, drain cleaning, water-related washing/jetting, and transportation to designated transfer/disposal points.
Service area is indicative GDA zones in Annexure 6.12 — specified residential colonies, roads, parks, GDA HQ, Ramgarh Taal periphery and related drains/bins.
100% daily D2D segregated collection; sweeping/drain KPIs ≥95%; source segregation target 70% in first year (KPI table also states 80%); GPS/digital monitoring; CPHEEO norms for sweepings and drain waste.
Minimum deployment is 133 manpower (Annexure 6.13) and listed TPM/vehicles by area (Annexure 6.14), plus a Flying Squad included in the contract price.
1 year project period, extendable up to 1 further year; services start on Agreement signing or GDA-specified date.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-packet single-stage e-bid (Technical + Financial) online only on http://etender.up.nic.in; hard-copy technical/financial packages are summarily rejected.
Entire e-Bid must be digitally signed at upload by the bidder or authorized person; all pages/documents to be uploaded must be digitally signed.
Technical Package Part-1 = online Tender Fee & EMD; Part-2 = scanned mandatory annexures/registrations; Financial Package = online BOQ price bid.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender folder contains only the original NIT signature page, RFP (document071509.pdf) and BOQ; no corrigendum or addendum file is present, and tender metadata lists an empty corrigenda array.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
NIT says validity 180 days; Clause 5.12 measures 180 days from e-Bid opening; Annexure 6.1 measures 180 days from last submission date.
Clause 5.3 says return within 45 days after conclusion/discharge; 5.16.1 says not later than 30 days after Bid Validity expiry; 5.24 allows return within a week of price-bid opening for bidders other than L1 and L2.
Clause 4.10 sets minimum 70% source segregation in the first year, while Annexure 6.15 benchmarks waste segregation at 80%.
Clause 3(E) counts last 7 years from date of publishing this document; Capability Statement 6.3 says last 7 years ending last day of the month previous to the month in which applicants are invited.
NIT/cover address uses PIN 273010; Annexure 6.1 letterhead address uses 273001.
NIT/ITB require EMD only via RTGS/NEFT online and reject physical EMD, yet extension clauses refer to extending Bid Security submitted in the form of a Bank Guarantee.
NIT Item 13 lists Security Deposit ‘in the form of DD, FDR and Irrevocable Bank Guarantee’, which can be read as all three instruments rather than alternatives.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask GDA to confirm the binding first-year source-segregation target and associated penalty basis.
Title/NIT repeatedly include water sprinkling, but scope chapters emphasize sweeping, washing of paved paths weekly, horticulture watering and high-pressure jetting — without a discrete sprinkling SOP/quantity.
Clause 4.13.1 requires sweeping machines, high-pressure jetting machine with water tank and ‘other vehicles deployed for the project’ to be brand new and registered in the contract year — a major CapEx driver within a 1+1 year contract.
Contractor responsibility ends at Authority-designated handover, while final disposal is by Nagar Nigam/ULB — location, hours, rejection rules and weighment disputes are not detailed.
Confirm average historical invoice-to-payment cycle and whether any mobilization advance exists (none is stated), given mandatory wage disbursement from contractor funds by the 3rd–7th each month.
Seek written confirmation of acceptable performance-security instrument(s) and exact 5% base (quoted contract price exclusive/inclusive of GST).
With upload 16.09.2026 and submission end 22.09.2026 (~6 days) and pre-bid deadline NA, ask whether GDA will extend the schedule or hold a clarification window before opening.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Wide per-instance/per-day penalties apply, and failure to deploy complete Annexure 6.14 assets within 120 days voids the contract.
Requirement for brand-new, same-year-registered sweeping/jetting and other project vehicles under BS-VI creates high upfront capital recovery risk if extension is discretionary.
No mobilization advance is stated; contractor must fund wages by the 7th each month from own funds, while GDA pays only after verification within 15 days and may withhold for documentation gaps — without interest.
Bidder must absorb at least 5% annual growth in waste and road sweeping; compensation only if scope increases more than 10%; festival/VIP/monsoon extras generally at no extra cost.
Conciliation and arbitrator are appointed/nominated by VC/GDA; contractor must continue performance during arbitration; exclusive jurisdiction Gorakhpur District Court.
Only about six calendar days from portal upload (16.09.2026) to submission deadline (22.09.2026 15:00 IST), with pre-bid marked NA — elevates compliance and costing error risk.
Full responsibility for accidents, workmen’s compensation, labour law/PF/ESI/minimum wages, strikes (penalty by Engineer-in-charge committee), and indemnity of GDA.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Gorakhpur Development Authority; named official Shri Kishan Singh, Chief Engineer (Employer’s Representative / Engineer-in-charge).
Queries must be emailed to the Vice Chairman, GDA at [email protected] (same mailbox as NIT contact email).
All bid download/upload and fee/EMD online payment: http://etender.up.nic.in (also written www.etender.up.nic.in).