Publication and clarification
Published 10-Jul-2026 at 17:30 IST; online clarifications may be sought from 10-Jul-2026 at 18:00 IST until 15-Jul-2026 at 16:00 IST. No pre-bid meeting is required.
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Indian Institute of Technology Roorkee · Haridwar, Uttarakhand2026_IITR_916926_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
10 Jul 2026
31 Jul 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Published 10-Jul-2026 at 17:30 IST; online clarifications may be sought from 10-Jul-2026 at 18:00 IST until 15-Jul-2026 at 16:00 IST. No pre-bid meeting is required.
Online bid submission closes 31-Jul-2026 at 15:00 IST, and bids open online on 31-Jul-2026 at 15:30 IST.
Minimum 90 days from the date of bid opening.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated tender value or tender-document fee amount is stated. EMD is marked “NA” and Performance Bank Guarantee is also marked “NA”; consequently no instrument form or security-validity requirement is specified.
The tender presents alternatives rather than selecting one: 100% after satisfactory delivery where installation is not required; 100% after satisfactory delivery and installation where it is required; or up to 80% on receipt and acceptance with the balance after successful installation/commissioning and acceptance. Certification by the HOD/P.I./indenter is required.
Quote rate and taxes separately, identify transport, insurance, GST and other duties/charges, and price FOR HRED, IIT Roorkee. Rates are firm with no escalation and educational-institution cost advantages must be passed to IIT Roorkee.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
The invitation is for reputed manufacturers or authorized suppliers/dealers. The bidder must support its status with the applicable agency/authorization/proprietary certificate, and Annexure-V specifically requires a valid OEM authorization certificate.
The bidder/OEM must have delivered similar products of the quoted OEM to IITs, NITs or other government organizations during the past three years. The bidder must also enclose its last two supply orders for the same item for rate reasonability.
Only Class-I and Class-II local suppliers under the cited Make in India order are eligible, but a supplier quoting less than Rs. 5 Lac is exempt from that order. A local-content self-certificate in Annexure-IV is required where the rule applies.
The bidder must declare that it and its OEM are not from a country sharing a land border with India, or attach evidence of registration with the Competent Authority if applicable. It must also certify that it has not been blacklisted by any State/Central Government, autonomous body or PSU in the last three years.
An agent bidding for one Principal/OEM cannot bid for another Principal/OEM for the same item in this tender. An Indian agent for a foreign principal must submit the foreign principal's certificate confirming that it is the authorized and registered Indian agent.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply one set of a Data Acquisition and Energy Monitoring System, priced FOR HRED, IIT Roorkee. The tender permits the final ordered quantity and line-item requirement to vary with IIT Roorkee's actual demand.
The core minimum configuration includes 16 single-ended or 8 differential analog inputs, at least 8 ADCs, 20-bit-or-better input resolution, at least 1 MS/s per channel for 8 channels (500 kS/s for 16), differential and single-ended measurement, stated input ranges, and timing resolution of 10 ns or better.
Provide perpetual data-logging software comprising a complete graphical programming environment, signal-processing toolkits, DAQ drivers, a report-generation toolkit, signal-analysis toolkits, Windows compatibility and GUI-development support; programming support must cover DAQmx, C/C++ APIs, Python, C/C++, C# and MathWorks/Simulink.
No fixed delivery or completion period is prescribed in the tender. The bidder is asked to state a delivery period in Annexure-III, while the final supply deadline will be the time stated in the purchase order. Installation/commissioning is contemplated but its exact scope is not defined.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit the techno-commercial bid online through the CPP e-Procurement Portal; manual bids are not accepted. No physical original is expressly required because EMD and PBG are NA, although the generic portal instructions discuss physical instruments only “if applicable.”
Portal enrollment and a registered Class III DSC with signing-key usage, issued by a CCA-recognized provider on eToken/SmartCard, are prerequisites. Digitally sign and upload each required file in the indicated cover content, then freeze bid submission; the server clock governs deadlines.
Annexures I-IV are to be submitted on the firm's official letterhead where their forms say so, and the prescribed forms require signature, signatory name, designation and firm seal. The Tender Acceptance Letter also requires the bidder's signature and official seal.
Enter values only in the permitted cells of the supplied .xls BOQ and upload that file unchanged; replacement or modification can cause rejection. Rates in .xls alone are used for financial evaluation.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The NIT requires the last two same-item supply orders with the Financial Bid/Annexure-III only, whereas the enquiry letter says merely “with Bid.” Neither document is a corrigendum, and both carry the same date. The more specific NIT instruction points to the Financial Bid, but the bidder should obtain portal clarification because placing priced orders in the wrong cover could affect confidentiality or completeness.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask IIT Roorkee to confirm whether the last two same-item supply orders must be uploaded only in the financial cover or also in the technical bid, and whether prices may be redacted in any technical-cover copy.
Ask whether the one-set package includes energy meters/sensors, current/voltage transducers, signal conditioning, enclosure, cables, PC/controller, installation, commissioning, training, site integration and acceptance testing. Annexure-V mainly describes a DAQ device and perpetual software, while the procurement title includes “Energy Monitoring System.”
Ask which of the three alternative INR payment structures will apply, including whether installation is mandatory and what documents/event establish acceptance. This materially changes working-capital pricing.
Ask IIT Roorkee to prescribe the required delivery/installation period, warranty duration, support/SLA and software-update entitlement rather than leaving delivery and warranty blank for bidder entry while imposing delay penalties.
Ask the purchaser to confirm that the supplied BOQ is the intended upload file and to issue a corrected workbook if necessary: its extracted content contains unrelated trailing descriptions/quantities while bidders are prohibited from modifying the template.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay attracts 0.5% of total order value per week, capped at 5%. After accepting an order, non-supply can lead to forfeiture of any EMD/PBG submitted and debarment from IIT Roorkee bidding for a minimum of two years, although this tender itself marks EMD and PBG NA.
IIT Roorkee may increase or decrease the tender quantity “to any extent” and finalize each line item only when placing the purchase order, while quoted rates cannot escalate. This creates volume, sourcing and price-hold exposure beyond the nominal one-set BOQ.
The order will set the supply deadline, Annexure-III leaves delivery and warranty for bidder entry, and the contract conditions offer three alternative payment structures without selecting one. The bidder faces uncertain schedule, acceptance and cash-flow exposure unless clarified before bid.
IIT Roorkee reserves the right to rectify discrepancies and modify, withdraw or cancel communications to the bidder at any stage, expressly including after issue of the purchase order.
The tender does not state the arbitration procedure; it says disputes will follow the procedure described later in the purchase/work order. The bidder therefore accepts dispute-resolution terms not available at bid stage.
The supplied workbook contains extracted trailing text apparently unrelated to this DAQ procurement, yet template modification or replacement is a rejection ground. The bidder should secure confirmation or a corrected BOQ before upload.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Deputy Registrar, Material Management Section, Indian Institute of Technology Roorkee, Roorkee-247667, Haridwar, Uttarakhand, India. Office phones: 01332-28-4293 and 01332-28-4693; email: [email protected]. No physical-bid receiving address is designated because bids are online and manual bids are not accepted.
Prof. Prashant Surana, HRED, IIT Roorkee; phone 01332-28-5429; email [email protected].
For e-tendering-process queries: phone 0120-4001005; email [email protected].