Publication
Published on 05.06.2026.
Loading
Loading…
Loading…
Custom Bid for Services - Selection of an Agency for Design
National Makhana Board · Central Delhi, Delhi9428027
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
5 Jun 2026
7 Sept 2026
₹88.5 L
₹4 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Published on 05.06.2026.
Queries were due by 10.07.2026; the latest virtual pre-bid meeting was 24.07.2026 at 15:00.
After the date-only extensions recorded for this tender, online bids close on 07.09.2026 at 15:00 and open on 07.09.2026 at 15:30.
180 days from the final bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated bid value is INR 8,850,000 inclusive of all taxes; it is guidance for EMD and eligibility and is not a benchmark for price reasonableness.
INR 400,000. The RFP permits demand draft or bank guarantee, and the GeM Bid Document additionally says a surety bond is accepted. Bid security must remain valid 45 days beyond bid validity.
5% of contract price/value, shown on GeM as an ePBG duration of 26 months and otherwise stated as valid 60 days beyond all contractual obligations. Use a bank guarantee from a Scheduled Bank; the printed form is Annexure 4.
No tender document fee is stated in the tender documents reviewed.
Phase I receives 70% of contract value over 12 months: 10% requirement/SRS/prototype, 30% design and development, 20% API integrations, and 10% UAT/go-live. Phase II receives 30% over 12 months, paid proportionately bimonthly after go-live and Board acceptance.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an Indian company under the Companies Act or an LLP, operating for the last 10 years post-registration in India as on 31.03.2025.
At least INR 1 crore annual turnover from consultancy services in each of FY 2022-23, 2023-24 and 2024-25. The GeM Bid Document gives no MSE or startup relaxation for turnover or experience.
At least 5 years providing IT consultancy services to a Central/State Government entity in the Agri & Allied Sector.
Over the current and previous three financial years, complete either three similar services each at least 40% of estimated cost, two each at least 50%, or one at least 80%.
Bidder must hold Income Tax registration/PAN and a GST number.
Bidder must not be under liquidation, court receivership or similar proceedings and must not be bankrupt.
The service provider must have an office in the consignee's state (Delhi) and submit documentary evidence.
Bidder must not be blacklisted by any Central/State Government in India on the bid-submission date and, by participating on GeM, undertakes that it is not debarred under GFR Rule 151.
Consortium and joint venture bids are not allowed; subcontracting is also prohibited.
Reciprocity restrictions apply. A bidder from a country sharing a land border with India, and specified ToT arrangements covered by the rule, require Competent Authority/DPIIT registration.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, develop, integrate, launch and manage the National Makhana Board web portal and integrated dashboard for two years: 12 months for development/go-live and 12 months for O&M, extendable.
Build responsive web interfaces, secure backend, role-based national/state/beneficiary dashboards, budget and project monitoring, data encryption, backup/recovery, BI tools and drill-down reporting.
Provide logins for the Authority, Board and 10 selected states; enable Annual Action Plans, area/production/farmer/infrastructure data, budget tracking, beneficiary registration/application review, application status, MIS/query handling, geo-tagged photos and inspection checklists.
Integrate SMS/email, Local Government Directory, Agristack where applicable, geospatial services and any other applicable APIs/databases; implement synchronization, validation, testing and secure real-time exchange. Department supplies gateway services.
Operate and monitor the portal; provide support, patches, updates, bug fixes, database tuning, vulnerability assessment/penetration testing, analytics and stakeholder-led improvements. Submit monthly, half-yearly and annual progress reports and integration documents.
The Board supplies staging and production server space and fulfils applicable IT-security compliance with the selected agency's assistance.
Provide a payroll team of one Project Manager and two IT Consultants. Routine deployment is not required, but visits to NMB and later deployment of an IT Consultant may be demanded; the consultant shall work in Bihar whenever the Board starts functioning there.
Phase I: requirement/SRS/prototype in 2 months; design/development/testing in 5 months; API integrations in 4 months; UAT/go-live in 1 month. Phase II O&M runs 12 months after acceptance.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online through GeM only as a two-packet bid. Upload eligibility and all supporting documents in the technical bid; keep every price element only in the financial bid.
Use the prescribed forms, prepare the bid in English, ensure the authorized signatory has a power of attorney, and submit a complete indexed proposal with page numbering and cross-references. GeM e-sign is legally at par with a digital signature.
Upload the scan with the online bid and deliver the original DD/BG to the Additional Commissioner (Hort. Fruit), Room 37B, Krishi Bhawan. The RFP rejects originals received after technical-bid opening, while GTC allows five working days after opening; meet the earlier RFP deadline.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The original bid closed/opened on 29.06.2026 at 15:00/15:30. Date-only amendments subsequently extended the portal deadline; the final tender record is 07.09.2026 at 15:00, with opening at 15:30. Bidder action: use only the final GeM countdown and revalidate EMD/offer validity against 07.09.2026.
Replaced the original 11.06.2026 pre-bid meeting and 09.06.2026 query cutoff with a virtual meeting on 03.07.2026 at 15:00 for queries received by 23.06.2026. Bidder action: treat the original RFP schedule as superseded.
Again replaced all prior pre-bid parameters: virtual meeting 24.07.2026 at 15:00, limited to bidders whose queries were received by 10.07.2026. Bidder action: this is the latest attached pre-bid schedule.
Published 05.06.2026; query cutoff 10.07.2026; pre-bid 24.07.2026 at 15:00; bid close 07.09.2026 at 15:00; opening 07.09.2026 at 15:30; bid validity 180 days from final end date; EMD INR 400,000; ePBG 5% for 26 months.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
RFP Factsheet/Clause 4.9.8 says 120 days, but the GeM Bid Document and Annexure 1 say 180 days. Use 180 days because it is the portal bid parameter and the prescribed bidder certification.
RFP Clause 4.10.5 requires PBG within 7 days; Clause 4.9.19 says within 10 working days; GeM GTC says within 15 days. The tender does not expressly reconcile these. Meet the strictest 7-day period and seek written clarification.
RFP limits EMD to DD/BG, while the GeM Bid Document additionally mandates acceptance of a surety bond and GTC defines still broader forms. Surety bond is expressly accepted in this bid; obtain Buyer confirmation before using any other GTC form.
RFP says the hard-copy EMD received after technical-bid opening is not entertained; GTC says submit within five working days after opening. The RFP is bid-specific and stricter, so deliver by technical-bid opening.
RFP says successful bidder EMD is retained until final settlement after contract expiry; GTC says return within 15 days after receipt of performance security. This directly affects working capital and must be clarified; the bid-specific RFP currently indicates long retention.
The main clauses require validity for 60 days beyond obligations, but Annexure 4 says the claim date is one month after performance-guarantee expiry and uses 'whichever is earlier'. Confirm the bank wording so it does not shorten the required security/claim period.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm in a bidder-visible corrigendum that the final bid close/open are 07.09.2026 at 15:00/15:30 and that the required offer validity is 180 days from that final end date, notwithstanding the RFP's 120-day clauses.
Will a surety bond be accepted without a physical DD/BG, what exact physical-original deadline applies, and will the successful bidder's EMD be returned after PBG receipt or retained through contract expiry?
Which submission deadline controls—7 days, 10 working days or 15 days—and should Annexure 4 be amended so its one-month claim wording cannot undercut the required 60-day post-obligation validity?
Please specify mandatory technology stack/BI licensing, expected user and transaction volumes, data migration volume, API ownership/charges, security standards/audit authority and measurable acceptance criteria for each milestone; these materially affect price and schedule.
How will additional features under the flexible scope, the 50% option clause, Bihar work and any demanded IT Consultant deployment be priced, approved and scheduled, including travel and onsite costs?
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Late delivery can attract up to 0.5% per month of component cost, capped at 5%; maximum penalty for a violation/series is 5% of total project cost, deductible from final payment. Specification non-compliance can also trigger corrective action.
The Board may terminate after a seven-day notice/cure for delay, breach or poor performance and forfeit the PBG. The contract duration clause also permits termination at any time for project completion/termination or unsatisfactory performance.
The Board can change the flexible scope and GeM's option clause can alter quantity/duration by up to 50%; bidders are bound to accept revised quantity/duration, while lump-sum scope/value expansion requires service-provider consent.
Prices are firm for the whole engagement. Payment follows Board acceptance and milestone invoices; Phase II's 30% is paid only after go-live, proportionately bimonthly. Penalties may be deducted from final payment.
The full portal, modules, testing, integrations, UAT and go-live are allocated exactly 12 months. Delays in Board approvals, third-party APIs, gateway provisioning or infrastructure could consume contingency unless dependencies and deemed acceptance are agreed.
Although routine deployment is said not to be required, the Board may demand IT Consultant deployment at any time, NMB visits as needed, and work in Bihar once the Board operates there. No separate reimbursement is stated.
All deliverables and software become the Procuring Entity's property; pre-existing IP is only licensed after full payment. Indemnity extends to negligence, third-party IP and breach up to total professional fee, and services must continue during disputes.
The agency must support broad security compliance and vulnerability testing without detailed standards. A local-content status shortfall can attract up to 10% of contract value; false declarations can lead to debarment up to two years.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Shri Naveen Kumar Patle, Additional Commissioner (Hort. Fruit), National Makhana Board, Department of Agriculture & Farmers Welfare, Krishi Bhawan, New Delhi-110001.
Additional Commissioner (Hort. Fruit), National Makhana Board, Department of Agriculture & Farmers’ Welfare, Room No. 37B, Krishi Bhawan, Dr Rajendra Prasad Road, New Delhi-110001. Email: [email protected]. This office receives the original EMD DD/BG.
Rohit Bisht, National Makhana Board, Department of Agriculture & Farmers’ Welfare, Room No. 37B, Krishi Bhawan, New Delhi, PIN 110002.
GeM grievance-redressal email: [email protected].