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Purchase of Desktop Computers - 08 Nos for Mech (w/s)
ACGCET (Autonomous) · Karaikudi, Tamil Nadu2026_DoTE_699686_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
31 Aug 2026
17 Sept 2026
₹10,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Notice Inviting Tender is dated 25.08.2026 at Karaikudi; the PDF was digitally signed on 31.08.2026.
Offer validity is 180 days.
Supply must be ready for delivery within 15 days from receipt of order, or as specified in the purchase order, with installation at the college.
Online bids are opened at the Principal's office, ACGCET, Karaikudi; the tender PDFs do not state the bid submission deadline, bid opening date/time, or any pre-bid/clarification deadline.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated tender value is stated; BOQ Estimated Rate is shown as 0 for the computer line item.
EMD is Rs.10,000 (Rupees Ten Thousand Only), non-interest bearing, payable online only; scanned UTR proof must be uploaded or the technical bid is rejected.
Tender Fee is to be submitted online with the bid, but no fee amount is printed in the tender documents.
Successful bidder must submit a Security deposit Bank Guarantee equal to 5% of the total price of the item supplied as per the purchase order; EMD is returned only after material acceptance subject to that BG.
Quote in INR only; rates FOR ACGCET/Karaikudi (outstation) or free delivery at institute (local); no advance payment; bills in triplicate to The Principal with advance stamped receipt; 2% TDS if total value exceeds 2.5 lakhs.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Manufacturers and dealers are eligible; Manufacturing License/Dealership Certificate must be valid up to date.
OEM authorization certificate is mandatory; offered desktop must be a current production model; brand and model number must be stated.
Bidder must provide registered address and contact person of a Service Centre situated in Tamil Nadu.
Bidder must declare the firm is not blacklisted by any Government Department/PSU, and confirm no family member works at ACGCET (or disclose details).
No minimum past-performance, turnover, net-worth, or consortium/JV rules are stated in the tender documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Purchase of 08 Nos Desktop Computers for Department of Mechanical (Workshop), ACGCET (Autonomous), Karaikudi-630003.
13th Gen Intel Core i5 desktop with Win 11 factory activated, Intel UHD 730+, 21.5" FHD IPS LED monitor, 16GB DDR5 (expandable to min 64GB), 1TB NVMe SSD, MS Office Home & Student 2024 / Office LTSC 2024 factory installed, same-OEM keyboard/mouse, tower cabinet, Wi-Fi/BT, stated ports/slots.
Deliver and install at ACGCET, Karaikudi-3 within 15 days of order (or as in PO); 3 Years Comprehensive Onsite OEM Warranty; manufacturing-defect parts/whole item replaced under warranty at no extra cost including clearance, freight and taxes.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids only online via Tamil Nadu Public Procurement Portal https://tntenders.gov.in; physical bids not accepted; Tender Fee and EMD also online.
Authorized signatory stamp on every page; PAN/GST signed and stamped (also described as self-attested); Annexure-II on company letter head with official seal; Undertaking on company letter head with sign and seal; Annexure-III signed with seal.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
No corrigendum or addendum files are included in the downloaded tender documents; bidders are directed to check https://tntenders.gov.in for any corrigendum/addendum.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
BOQ states Contract No ACGCET-3787-B1-2026 Dated:13.07.2026, while the NIT is signed Place:Karaikudi Date:25.08.2026 and digitally signed 31.08.2026.
BOQ parent row is titled 'Detailed Specification Furniture Items (as per NIT)' while the work is Purchase of Desktop Computers and item 1.01 is computer specifications.
Clause 6 requires PAN and GST 'duly signed and stamped'; Clause 11 requires the same documents 'duly self-attested'.
Technical specs list rear 'HP Serial Port Adapte' while elsewhere requiring brand/model disclosure and OEM authorization without mandating a single brand.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Confirm whether the printed 'HP Serial Port Adapte' makes HP (or that exact accessory) mandatory, or whether equivalent serial-port capability from other OEMs is acceptable.
Documents require online Tender Fee but do not state the amount—confirm fee value, exemptions (if any), and whether zero fee applies.
NIT PDFs omit bid submission end date/time and opening date/time—confirm the portal schedule and whether any pre-bid meeting is planned.
Clause 23 requires registered address and contact person of a Service Centre in Tamil Nadu—confirm whether absence is a pass/fail rejection for out-of-state bidders without local SC.
5% Security deposit Bank Guarantee is required for successful bidder, but format, issuing bank rules, validity and claim period are not specified—request the prescribed BG format and tenure (e.g. covering warranty).
Specs name Realtek RTL8822CE and specific PCIe/M.2 slot counts—confirm if equivalent or higher configurations are acceptable or only exact match.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delivery readiness within 15 days of order is aggressive for configured desktops with factory OS/Office and OEM warranty enrolment.
Institute policy is no advance payments; supplier funds EMD, supply, installation and waits for bill payment after delivery.
EMD forfeited if successful bidder backs out or fails tender conditions; Annexure-II accepts all conditions/corrigenda and allows full EMD forfeiture on any tender provision violation.
Quantity is approximate and non-binding; ACGCET may reject all/any quotes, split requirements, relax conditions, or cancel tender without reason/prior intimation.
3-year comprehensive onsite OEM warranty with free replacement of defect parts/whole item including clearance, freight and taxes; outstation bidders must quote FOR Karaikudi.
Multiple bids from the same IP can cause bid rejection/tender cancellation without notice; no liquidated-damages percentage for late delivery is printed, leaving delay remedies unclear but buyer-side cancellation/forfeiture powers broad.
Successful bidder's EMD is released only after material acceptance and submission of 5% Security deposit BG on total PO price—working capital remains blocked into supply/acceptance.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Principal (FAC) / Principal, Alagappa Chettiar Government College of Engineering and Technology (Autonomous), Karaikudi - 630 003, Sivagangai District, Tamil Nadu — Tender Inviting Authority.
Phone: 04565-224535 / 04565-224528. Document digitally signed by PRABAHAR ALAGAPPAN (Tamil Nadu-TN).