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SUPPLY OF DESKTOP COMPUTERS AND PRINTERS ON DOOR DELIVERY BASIS AT HBL PLANT, LAURIYA AND HBL HQO, PATNA.
HPCL Biofuels Limited · Patna and Lauriya, Bihar2026_HPCLB_289555_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
1 Sept 2026
16 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender issued/dated 01.09.2026; queries open the same day at 1855 hrs.
Online queries end 15.09.2026 at 1500 hrs.; clarifications considered only if received at least seven days before bid due date.
Tender due / bid submission ends 16.09.2026 at 1500 hrs.
Unpriced / techno-commercial bid opens 17.09.2026 at 1500 hrs.
Offer validity is 120 days; documents state differing start anchors (submission due date vs unpriced-bid opening).
Rates/PO valid for 12 months from LOA/PO; each call-up delivery within 2 weeks of intimation.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is stated; BOQ estimated rates are blank (0).
EMD is NA (not applicable).
No tender/document fee amount is prescribed; MSE policy states tender sets free of cost to eligible MSEs.
Successful bidder must furnish Security Deposit of 2% of Purchase Order value.
Payment within 30 days of HBL-certified bills; NEFT; no partial payment; only after supply.
Schedule/Part-wise lowest on landed cost; NON-SOR unit basic rates in INR; one party per Part.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Open two-bid e-tender to persons, sole proprietorships, partnership firms, registered cooperative societies and companies under Companies Act, 1956.
Minimum 3 years’ experience in supply of Computers/Laptops, evidenced by PO/Invoice/Completion Certificate during last 7 years; mandatory experience documents for FY 25-26, 24-25 and 23-24.
Valid OEM authorization for offered computers/laptops/printers; quote only HP | DELL | LENOVO | ACER; confirm make & model on letter head.
OEM technical data sheet; same-OEM keyboard & mouse; factory Windows 11 Pro; new/original hardware undertaking; licensed software undertaking; 3-year OEM NBD onsite warranty confirmation.
Blacklisted/holiday-listed bidders (or those with such action initiated by HBL/Govt/PSUs) are ineligible; fake documents cause outright rejection/disqualification.
MSEs registered with specified agencies get tender-set free, EMD exemption (EMD already NA), and purchase preference subject to matching L1 and certificate proof.
No consortium/JV rules or minimum turnover/net-worth criteria are stated.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Door-delivery supply of business desktop PCs and printers at HBL Lauriya plant and HBL HQO Patna, schedule/part-wise.
Door delivery to Lauriya (West Champaran) and Patna HQO; within 2 weeks of each call-up; contract rates for 1 year.
Part-A and Part-B desktops have different mandatory specs; both limited to HP/Dell/Acer/Lenovo business PCs with 3-year OEM NBD onsite warranty.
Lauriya requires specified HP LaserJet Tank MFP 2606sdw; Patna requires OfficeJet Pro colour MFP with detailed print/scan/copy/connectivity specs (brands HP, Canon & Epson listed).
Supplier manpower at plant must follow HBL safety SOPs, PPE, induction, work permits, insurance and LOTO; unsafe work may be stopped.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online only on CPP / NIC e-tenders (etenders.gov.in); two-bid; freeze bid submission on portal.
Class III DSC with signing key usage from a CCA-recognized CA must be registered; only one valid DSC per bidder.
Part I Unpriced/Techno-commercial bid and Part II Priced bid (BOQ); no rates in techno-commercial bid.
Letter-head declarations and compliance sheets to be signed by authorized signatory with seal; E-Mandate bank confirmation stamped by bankers; cancelled cheque & PAN xerox with E-Mandate.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender pack contains no corrigendum or addendum files; original NIT, unpriced bid and BOQ values apply as published.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
All texts say 120 days, but anchors differ: tender submission due date vs unpriced-bid opening vs due date for placement of order.
Same STC clause and PQC require 3-year OEM NBD onsite warranty, but clause 14.0 also states a 12-month-from-commissioning / 18-month-from-delivery guarantee.
Unpriced bid Part-B is Patna HQO (2 desktops + 1 OfficeJet), but BOQ Part-B header text repeats 'HBL Plant, Lauriya'.
Important Note allows quoting either or both parts, but also says bidder has to quote for all items of this tender.
STC MSME clause grants 25% preference quantity; GTC 36 states 20%.
NIT still refers to sealed bids and MSE EMD exemption while the working tender is digital e-tender with EMD NA.
Both set 0.5%/week max 5% on undelivered quantity; GTC Note a/b also speak of initially applying on total contract value.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask HBL to correct/confirm Part-B BOQ header which says Lauriya while scope and quantities are Patna HQO.
Seek written ruling on repair liability, SD refund trigger and OEM pass-through given conflicting STC 14.0 text.
Ask which 120-day anchor applies (bid due date vs unpriced opening vs 'for placement of order') and the resulting calendar expiry.
Reconcile Note 5 (either or all parts) with Note 6 (quote for all items of this tender) and evaluation Part-wise L1.
Clarify exact documentary threshold: any 3-year track record with last-7-year POs, or mandatory one PO/invoice each for FY 23-24, 24-25 and 25-26.
Spec lists Brand HP, Canon & Epson but function title is OfficeJet Pro Colour; confirm acceptable equivalent models or HP-only.
Confirm expected call-up pattern (single lot vs staggered), storage risk, and whether partial call-ups still bar partial payment.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delivery within 2 weeks of each call-up is essence of contract; LD 0.5%/week max 5% on undelivered value plus risk & cost procurement with +10% handling.
Accepted rates firm for one year from PO/LOA with no revision for material/labour fluctuation; PO executable for 12 months via call-ups.
No advance; 30-day payment only after full supply and HBL certification; SD 2% of PO locked until 3 months after total supplies if defect-free; partial payment disallowed.
Only specified makes/models; counterfeit/refurbished goods rejected and replaced at supplier risk/cost; fake bid documents cause disqualification and differential-cost recovery.
Owner/EIC decisions on document discrepancies are final and stated as not arbitral; owner may reject any/all bids without liability; bidder waives claims for rejection.
On-site delivery/unloading staff must meet PPE, induction, permit and insurance rules; damage to HBL assets recoverable from bills/SD.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Shabbir Azam, Chief Manager - Procurement, HPCL Biofuels Limited, Patna.
Md. Azizul Haque, Manager-EDP (Lauriya plant contact).
Shri Shashi Bhaskar, IT Engineer (Patna contact).
CPP Portal 24x7 helpdesk for registration/process queries — not tender commercial contact.
No physical bid-submission address/deadline is prescribed; bids are online. E-Mandate asks cancelled cheque & PAN xerox as tender attachments; SD DD (if used) in favour of HPCL Biofuels Ltd, Patna.