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Tender for desktop, printer and photocopy machine
DOP, Principal Secretary · Jaipur, Rajasthan2026_DOPS_587324_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
14 Aug 2026
7 Sept 2026
₹4.5 Cr
₹9.0 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
NIT No. 7(08)का/ख-3/2025 पार्ट / F-7(08)DOP/B-III/2025 is dated 13.08.2026.
Pre-bid meeting on 20.08.2026 at 11:30 AM at Room No. 1221, main building, Secretariat, Jaipur (Joint Secretary, Personnel (A-1)).
Online bid submission closes on 07.09.2026 by 12:00 noon.
Technical bid opening on 07.09.2026 at 4:00 PM by Procurement Committee-1, in presence of bidders, at Room No. 1221, main building, Secretariat, Jaipur.
Bids remain valid for 90 days from the date of opening; may be extended by mutual consent in exceptional circumstances.
Performance security and agreement execution are required within 15 days of award/acceptance letter.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Item-wise estimated amounts total Rs 4,49,00,000 (Desktop Rs 4,25,00,000 + Printer Rs 20,00,000 + Photocopy Machine (MFM) Rs 4,00,000); quantities/values are stated as estimated and may vary.
Tender form fee Rs 2,000 via IFMS 3.0 RMS e-challan (budget head 0075-00-800-52-01) plus GST Rs 180 by DD/banker's cheque.
RISL processing fee Rs 2,000 via e-GRAS challan or DD in favour of MD, RISL, Jaipur (budget head 8658-00-102-16-01).
Total bid security Rs 08.98 lakh (item-wise: Desktop Rs 8,50,000; Printer Rs 40,000; Photocopy Machine Rs 8,000), to be deposited online via IFMS 3.0 RMS challan under head 8443-00-103-00-00.
Performance security equal to 5% of the work/supply order value within 15 days; additional performance security for unbalanced bid under RTPP Rule 75A.
Quote basic price and GST separately; rates FOR destination at buyer premises; no payment beyond accepted supply rates; advance payment only in rare special cases.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only actual/bonafide dealers of the goods may bid and must submit the prescribed dealer declaration (SR Form-11 / Annexure F).
From FY 2023-24 up to tender issue date, cumulative supply of laptop/computer/printer/photocopy machine and other IT equipment to government departments/autonomous bodies/PSUs of at least Rs 300.00 lakh, with supporting documents.
Aggregate sales/turnover of Rs 900.00 lakh across FY 2022-23, 2023-24 and 2024-25, supported by CA certificate.
Valid GST registration mandatory (unregistered dealers cannot bid); self-attested GST registration and GST returns up to 31.03.2026; self-attested PAN copy.
Bidder must declare it is not debarred by any Central or State Government body, and must sign Annexure A (code of integrity / no conflict) and Annexure B (qualification declarations under RTPP Act s.7).
Desktop OEM must be IDC Top-5 for each of last three years; bid-specific OEM authorization; OEM authorized service centre in Jaipur for desktops, printers and MFPs; BIS, RoHS and ISO 9001 compliance as specified.
No consortium or joint-venture bidding framework is provided; bids are from individual dealer-firms, and multi-bid participation by the same bidder leads to disqualification of all such bids (Annexure A conflict rules).
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Open e-tender for purchase of Desktop Computers, Printers and Photocopy machines (MFM) for use in the Rajasthan Government Secretariat, Jaipur.
Annexure E: approx. 500 Desktop Computers, 100 laser Printers, and 08 Photocopy machines (MFM), with make/model to be quoted in column 4 and priced identically in the financial bid.
Delivery at buyer’s premises (Secretariat/FOR destination); full supply within 60 days of PO — 30% within 30 days and remaining 70% within 60 days; L-1 item-wise.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-part e-bid only on http://eproc.rajasthan.gov.in / http://www.eproc.rajasthan.gov.in; offline bids are rejected.
Valid Class 2 or Class 3 DSC required; all bid documents must be digitally signed; each page of communications/tender documents to be digitally signed and sealed by the authorized representative.
Upload fee/EMD proofs online, and submit challan copies and original DDs to the department by 07.09.2026, 1:00 PM — only then will the technical bid be opened.
E-tender technical cover + financial cover (BoQ); technical checklist also refers to placing self-attested annexures in the technical bid 'लिफाफा', while pure offline bids are not accepted.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The downloaded tender set contains only the NIB, main tender document and BoQ; no corrigendum/addendum PDF is included, so original tender conditions and dates apply as printed.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Specific e-tender clauses require online submission only and reject offline bids, while Annexure G cl.1 still instructs sealed envelopes.
BoQ lists each item quantity as 1 Nos (unit-rate template), while Annexure E estimates 500 desktops, 100 printers and 08 MFMs.
Annexure E printer connectivity is 'Hi-Speed USB 2.0 port or higher', while ATC requires 'Hi-Speed USB 2.0 and Ethernet'.
Annexure E desktop row says 'BIS (For Monitor only)', while ATC requires valid BIS for desktops, monitors, printers and MFPs.
Tender-specific clauses require bid security via IFMS 3.0 RMS e-challan for stated amounts, whereas Annexure G lists cash/DD/BG/e-BG/e-GRAS etc.
Bid receiving/opening and pre-bid venue are under Joint Secretary, Personnel (A-1), Room 1221, while inviting department, DD payee and cover-letter addressee are Personnel (B) / Computer Store.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Confirm whether a bidder may quote only selected items (given item-wise L-1) and, if so, whether only the corresponding item-wise EMD must be deposited.
Ask how financial comparison uses BoQ unit rates against Annexure E estimated quantities and whether any extended-value check is applied.
Seek the exact IDC report title/region/category, acceptable 'other market research agency' substitutes, and whether ranking must be India-specific for each of the last three calendar/financial years.
Request written clarification whether Ethernet is mandatory on printers and whether desktop system unit itself needs BIS or only the monitor.
Ask the department to share or summarize FD Notification F 2(3)FD/FR-SPFC/2025 dated 12.06.2026, Circular 15.06.2026, and F.1(8)Finance/Gen.Fin.Rules/2011 dated 19.11.2015 as applied to this tender.
Confirm the exact room/officer for physical fee/EMD originals and that no separate sealed technical envelope is required beyond e-upload.
Clarify whether Windows 11 Pro and latest Linux are equal options for evaluation, and whether antivirus is OEM-bundled per desktop or a separately authorized product with its own MAF.
Request the formula/threshold used to compute additional performance security under RTPP Rule 75A for this goods tender.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
500 desktops plus printers/MFMs must be supplied 30% in 30 days and 100% within 60 days of PO; delay attracts graduated LD up to 10% of undelivered value.
Failure to repair/replace defective item within 48 hours of complaint attracts penalty @ 1% of unit price per item per day until rectified.
Estimated quantities/value may rise or fall; ±20% at award; repeat order up to 25%; department may accept partially or split work under Rule 74; bidder has no compensation if lesser/no quantity is bought (subject to contract conditions).
No advance except rare cases; payment after receipt/inspection (and testing if required); 10–25% may be withheld on disputed items; remittance charges on supplier.
Bid/performance securities can be forfeited for withdrawal after opening, non-execution of agreement, non-start of supply, non-deposit of PS, integrity breach, or unsatisfactory full supply; supplied goods must exactly match quoted OEM model.
IDC Top-5 desktop OEM rule, bid-specific MAF, Jaipur service centre, multi-standard certifications, and Rs 3 crore experience / Rs 9 crore turnover gates substantially narrow competition and raise bid-prep risk of technical rejection.
Disputes go to sole arbitrator (senior officer nominated by Head of Department) and courts at Jaipur only; inspection/quality decisions of buyer are final and binding.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Personnel (B-3 / Computer Store) Department, Government Secretariat, Jaipur invites the tender; cover correspondence is to Joint Secretary, Personnel (B) Department, Secretariat.
Joint Secretary, Personnel (A-1) Department — Room No. 1221, main building, Government Secretariat, Jaipur — for pre-bid (20.08.2026 11:30 AM) and technical opening (07.09.2026 4:00 PM).
e-Procurement Helpdesk phone 0141-4022688 for e-tender submission issues.
IFMS 3.0 RMS helpdesk: 0141-2924794 and 0141-2924795; email [email protected].
GST DD/banker's cheque: Joint Secretary, Personnel (B) Department, Secretariat, Jaipur (payable at Jaipur). RISL fee DD: Managing Director, RISL, Jaipur.
Bid submission portal http://eproc.rajasthan.gov.in (also www); tender also on sppp.rajasthan.gov.in and http://dop.rajasthan.gov.in.