Desktop PC

Bid publication date

Bid document dated 22-08-2026 (Bid Number GEM/2026/B/7949410).

• No corrigendum amends this date; no separate publication timestamp beyond the bid document date is printed.

Bid end / submission deadline

Bid End Date/Time is 01-09-2026 12:00:00.

• Automatic bid extension can still apply: minimum 1 bid required to disable auto-extension; if triggered, extension is for 3 days, up to 3 auto-extension counts.
• No pre-bid meeting or pre-bid clarification deadline is stated in the bid documents.

Bid opening

Bid Opening Date/Time is 01-09-2026 12:30:00.

• Type of Bid is Single Packet Bid; Bid to RA is disabled (No).

Bid offer validity

Bid Offer Validity is 70 days from the bid end date.

Technical clarification window during evaluation

Time allowed for Technical Clarifications during technical evaluation is 2 Days.

• This is a post-submission evaluation clarification period, not a pre-bid query deadline.

Delivery period

Delivery period is 15 days for the consigned quantity.

• ATC also requires replacement of defective items within 15 days from return of the defective item.

Estimated tender value

No estimated cost / tender value is stated in the bid documents.

• Past-project experience thresholds are expressed as percentages of 'estimated bid value', but the absolute estimated value is not printed.

EMD / Bid Security

EMD is not required for this bid (EMD Detail: Required No).

• GeM GTC separately states there shall be no Bid Security for Bids/RA with estimated value less than ₹5 lakh, and recommends Bid Security @ 1% (buyer option 0.5%–5%) where required; this bid expressly sets EMD Required = No.

ePBG / Performance Security

ePBG is not required for this bid (ePBG Detail: Required No).

• GeM GTC for e-Bidding/RA allows Performance Security between 3%–5% of contract value, valid for 2 months beyond completion of all contractual obligations including warranty, to be submitted within 15 days of award; this bid expressly sets ePBG Required = No, so no performance security is indicated as required here.

Tender document / bid participation fee

No tender fee is charged; GeM disclaimer treats asking for tender/bid participation fee as voiding the bid.

Payment terms

For goods, 100% payment within 10 days of CRAC and online bill submission, subject to GeM GTC; payment for defective items is withheld until replacement.

• Scope of supply price is to include all cost components for only supply of Goods.
• GTC prices for supply contracts are free delivery to consignee; no extra local levies/transport/loading-unloading over contract price (unless freight-intensive category rules apply).
• ATC: if item is broken/unserviceable/non-functional at receipt/inspection, payment for such item is withheld until replaced.

OEM turnover threshold

OEM Average Turnover (Last 3 Years) is 1 Lakh (s).

• Bidder Turn Over Criteria is also imposed, but no separate numeric bidder-turnover amount is printed in Bid Details (only the OEM figure of 1 Lakh is shown).

Experience criteria — 3 years manufacture/supply

Bidder or its OEM (themselves or through reseller(s)) must have regularly manufactured and supplied same/similar category products to any Central/State Govt Organisation/PSU for 3 Year(s) before bid opening.

• Copies of relevant contracts and delivery acceptance certificates like CRAC to be submitted along with bid, showing some quantity supplied during each of the Financial years.
• MSE Relaxation for Years of Experience and Turnover: No; Startup Relaxation: No.

Past performance — 10% of bid quantity

Bidder or its OEM (themselves or through re-seller(s)) should have supplied same/similar category products for 10% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt Organisation/PSU.

• Copies of relevant contracts proving cumulative order quantity in any one financial year to be submitted with the bid.

Past project experience thresholds vs estimated bid value

Bidder/OEM must have executed supply and installation/commissioning of same/similar category products during preceding 3 financial years (current year and three previous financial years) as on bid opening, meeting one of the order-value thresholds.

• (i) Single order of at least 35% of estimated bid value; or (ii) Two orders of at least 20% each; or (iii) Three orders of at least 15% each.
• Satisfactory Performance certificate issued by respective Buyer Organization for the above Orders should be uploaded with bid.
• Note the clause refers to supply and installation/commissioning even though this bid scope is only supply of Goods.

OEM and bidder turnover

OEM minimum average annual financial turnover for last three years ending 31st March of previous FY is 1 Lakh; bidder turnover criterion is also applied 'as indicated in the bid document'.

• Evidence: certified Audited Balance Sheets or CA/Cost Accountant certificate for the relevant periods.
• If OEM/bidder constitution is less than 3 years old, average turnover of completed financial years after constitution is taken.
• No MSE/Startup relaxation on experience/turnover for this bid.

MSE purchase preference (not MII)

MSE Purchase Preference is Yes (upto L1+15% price band for 25% of bid quantity); MII Purchase Preference is No.

• Preference applies to MSEs with valid Udyam Certificate, validated online, and the bidder must be manufacturer/OEM of the offered product on GeM; traders/resellers are excluded.
• If L-1 is not an MSE and MSE seller(s) quote within L-1+15%, opportunity to match L-1 for 25% of total quantity.
• Benefits only if seller is validated online in GeM profile and approved by Buyer after document evaluation.

Imported products — India after-sales presence

For imported products, OEM or Authorized Seller of OEM must have a registered office in India to provide after-sales service support; certificate to this effect must be submitted.

Land-border registration restriction

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance is ground for immediate termination and legal action.

• Bid expressly incorporates GeM GTC clause 26 on this restriction.

Debarment / integrity baseline (GeM GTC)

By participating on GeM, seller undertakes it is not presently debarred from bidding on grounds in Rule 151 of GFR 2017; Code of Integrity breaches can attract debarment up to two years.

Item being procured

Procurement of Desktop PC under GeM Bid GEM/2026/B/7949410 for Indian Army / Department of Military Affairs / Ministry of Defence.

• Item Category: Desktop PC.
• Scope of supply: Only supply of Goods (bid price to include all cost components).
• Evaluation Method: Total value wise evaluation.

Quantity

Main bid states Total Quantity / Desktop PC = 1 Unit; buyer ATC also states 01 (One). A second ATC-style attachment states 03x / 02 (Nos) and conflicts — see contradictions.

• Bid Details Total Quantity: 1; line item Desktop PC (1 Unit); consignee quantity 1.
• Buyer-uploaded ATC (WKSPOFFR404): Requirement of 01 (One) x desktop PC; table Ser 2.1 = 01 (One).
• Additional ATC-style PDF pc_... : 'Requirement of 03x desktop PC' and table Ser 2.1 = 02 (Nos).

Minimum technical specification

Minimum specs: Intel Core I3 14th Gen; 8 GB DDR5; 512 GB SSD; inbuilt Internal DVD Writer; 24-inch monitor; Without Operating System.

• Same specification table appears in both ATC attachments (except quantity rows).

Delivery locations and timeline

Delivery within 15 days to dual unit locations: 404 SATA Regt, Leh Lakhak (Near Rinchn Chowk) PIN 194101 / 229 Transit Camp, N Area (Near Hallo Majra Chowk), Chandigarh PIN 160002.

• Bid consignee row shows address partially redacted as '***********Leh' with quantity 1 and delivery 15 days.
• ATC does not split quantity between the two locations.

Inspection, acceptance and warranty

Buyer terms require pre-dispatch inspection at seller premises and post-receipt inspection at consignee site; comprehensive warranty of 1 year over and above normal GeM GTC warranty.

• Bid Details field 'Inspection Required (By Empanelled Inspection Authority / Agencies pre-registered with GeM)' is No, but Buyer Added Terms set Pre-dispatch Inspection: Yes and Post Receipt Inspection: YES.
• Seller to allow 7 days for PDI from email offering goods; delay beyond 7 days is on buyer and regularised without LD.
• Testing of advance/bulk sample during PDI at designated AHSP labs; if outside AHSP labs, testing charges borne by seller.
• Undertaking confirming comprehensive 1-year warranty compliance to be uploaded (bidder and/or OEM as applicable).
• ATC defect clause: vendor fully responsible to replace broken/unserviceable/non-functional items; collect defective item and deliver replacement within 15 days.

Option quantity

Purchaser may increase or decrease ordered quantity up to 25% of bid quantity at placement, and increase ordered quantity up to 25% of contracted quantity during currency at contracted rates.

• Additional delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, subject to minimum 30 days; if original DP < 30 days, additional time equals original DP; purchaser may extend calculated duration up to original DP.

Submission mode and portal

Online Single Packet Bid on GeM; seller documents listed in Bid Details must be uploaded with the bid.

• Bid Number GEM/2026/B/7949410 on Government e-Marketplace.
• Documents uploaded by bidders are shown to all participating bidders (Yes), including clarification/representation documents after login.
• GeM disclaimer treats mandating physical-form document submission (other than EMD and signed Integrity Pact within 5 days of bid opening) as a pre-requisite to qualify as making the bid null & void; EMD is not required on this bid.
• No separate envelope/cover structure is prescribed beyond Single Packet Bid on GeM.

Signing / attestation

ATC requires a vendor letterhead duly signed and stamped by the authorised representative confirming acceptance of all additional terms.

• Experience proofs may include self-certification by the bidder that supplies against invoices have been executed (with contract copy and invoices).

No corrigendum / addendum found

The tender document set contains no corrigendum or addendum; original bid values continue to apply.

• Available files are bid_9792345.pdf, buyer ATC, a second ATC-style attachment, and GeM GTC only.
• Final applicable key values remain those in the original bid/ATC set (subject to internal conflicts noted under contradictions).

Quantity conflict across bid and two ATC attachments

Main bid and WKSPOFFR404 ATC require 1 PC; the second ATC-style PDF states 03x and 02 (Nos).

• bid_9792345.pdf: Total Quantity 1; Desktop PC (1 Unit); consignee quantity 1.
• ATC_..._WKSPOFFR404.pdf: 'Requirement of 01 (One) x desktop PC' and Ser 2.1 = 01 (One).
• pc_2026-08-21-08-55-40_....pdf: 'Requirement of 03x desktop PC' and Ser 2.1 = 02 (Nos).
• Bidder should seek written clarification; commercially the GeM bid quantity of 1 is what the portal line item will contract against unless amended.

Inspection required flag vs buyer-added inspection clauses

Bid Details sets Inspection Required (empanelled GeM agency) = No, but Buyer Added Terms mandate Yes for pre-dispatch and post-receipt inspection.

• Buyer Added Terms also include detailed PDI process, 7-day inspection allowance, and sample testing at AHSP/NABL labs.
• GTC notes ATC supersedes GTC/STC on conflict; here the conflict is within the bid document fields vs buyer-added terms — bidders should assume the detailed inspection clauses apply unless buyer clarifies.

Bid to RA disabled vs ATC cancellation referring to reverse auction

Bid Details set Bid to RA enabled = No, yet ATC cancellation clause refers to cancellation after reverse auction.

• Operationally reverse auction is not enabled on this bid; the ATC wording appears boilerplate residual risk language.

Bidder turnover required but amount not indicated

Bidder Turnover is a mandatory document/criterion 'as indicated in the bid document', but Bid Details only print OEM Average Turnover of 1 Lakh — no separate bidder turnover figure.

• Creates evaluation uncertainty on the numeric bidder-turnover pass mark.

Scope only supply vs past project experience requiring installation/commissioning

Buyer scope is 'Only supply of Goods', while Past Project Experience clause requires prior supply and installation/commissioning projects.

• Bidders with pure supply experience (no installation/commissioning) may face eligibility risk despite supply-only scope.

Confirm final quantity to be supplied

Ask buyer to confirm whether contracted quantity is 1, 2 or 3 Desktop PCs and to withdraw/align the conflicting ATC attachment.

• Main bid + WKSPOFFR404 ATC = 1; other ATC PDF = 03x header and 02 in table.
• Material to pricing, stock planning and past-performance quantity math (10% of bid quantity).

Delivery point split between Leh and Chandigarh

Ask which of the two unit locations is the actual consignee for delivery, or whether goods may be delivered at either, and who bears high-altitude/last-mile risk to Leh.

• ATC lists both 404 SATA Regt Leh Lakhak PIN 194101 and 229 Transit Camp Chandigarh PIN 160002 with a slash, without quantity split.
• 15-day DP to Leh is a material logistics risk.

Numeric bidder turnover requirement

Ask buyer to state the exact minimum average annual bidder turnover figure required, since only OEM turnover of 1 Lakh is printed.

• Bidder Turnover is listed as a required document and clause 11 applies the criterion 'as indicated in the bid document'.

Whether pre-dispatch inspection is actually applicable

Seek clarification that PDI/post-receipt inspection under buyer-added clauses override the Bid Details 'Inspection Required = No' flag, and confirm inspection location/agency and cost bearing.

• Also confirm whether advance sample is required (buyer terms discuss advance sample testing).

Without Operating System — buyer OS loading/licensing

Confirm that supply without OS is intentional and whether any OS media, licensing, recovery image or installation support is excluded from scope.

• Affects compliance, acceptance testing and after-sales expectations.

Estimated bid value for past-project experience math

Request the estimated bid value used to compute 35%/20%/15% past-order thresholds, or confirmation of absolute INR thresholds.

• No estimated cost is published, yet clause 10 eligibility depends on percentages of estimated bid value.

Tight 15-day delivery including possible Leh Ladakh destination

Contract delivery period is only 15 days, with delivery address including 404 SATA Regt Leh Lakhak PIN 194101 and/or Chandigarh transit camp.

• High logistics and weather/access risk for Leh; failure attracts GeM LD.
• Dual-location ambiguity increases misdelivery risk.

Liquidated damages under GeM GTC

LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% of total contract value (10% for inordinate delay >25% of completion period).

• Delivery period is essence of contract under GTC cl. 14.

Unilateral bid cancellation right

Competent Authority may cancel the bid at any stage, including after financial bid opening or reverse auction, without assigning reason; no representation entertained.

• Bid preparation and inventory commitment risk with limited recourse.

Defect replacement and payment hold

Vendor must replace broken/unserviceable/non-functional items, collect defective units from unit location, and deliver replacements within 15 days; payment withheld until replacement.

• Extra logistics cost and working-capital risk, especially if delivery was to Leh.

Option clause quantity swing ±25%

Buyer may vary order quantity up to 25% at placement and increase up to 25% during currency at contracted rates, with constrained additional delivery time rules.

Inspection / testing cost and delay exposure

Despite Bid Details inspection flag No, buyer terms impose PDI and post-receipt inspection; external lab testing outside AHSP labs is seller-borne.

• Goods may only dispatch after PDI clearance; consignee rejection rights survive prior inspection.
• Seller should plan 7 days PDI lead time inside the 15-day DP.

Eligibility stringency with no MSE/Startup relaxation

3-year experience, 10% past performance, past-project value thresholds, OEM turnover and bidder turnover all apply, with MSE/Startup experience-turnover relaxation set to No.

• Past-project clause demanding installation/commissioning experience is especially strict for a supply-only Desktop PC bid.
• Quantity/estimated-value ambiguities can make past-performance calculations uncertain.

Competitor visibility of uploaded documents

Documents uploaded by bidders (including clarification/representation documents) are displayed to other participated bidders after login.

• Commercial-sensitivity risk for pricing strategy and proprietary authorizations/certificates.

Comprehensive 1-year warranty obligation

Successful bidder/OEM must provide comprehensive warranty for 1 year over and above normal GeM GTC warranty, with uploaded undertaking.

Inviting authority

Ministry of Defence — Department of Military Affairs — Indian Army; office name is redacted in the bid PDF.

• Bid Number GEM/2026/B/7949410.
• Consignee/Reporting Officer name is also redacted (***********).

Email contacts

HOD grievance email [email protected]; Buyer email [email protected].

• No phone numbers are printed in the bid document.
• Seller representations/grievances on ATC are to be raised via GeM Representation window; Buyer is duty bound to reply before opening bids.

Physical delivery addresses (stores)

Stores delivery addresses are 404 SATA Regt, Leh Lakhak (Near Rinchn Chowk), PIN 194101 and/or 229 Transit Camp, N Area (Near Hallo Majra Chowk), Chandigarh, PIN 160002.

• No separate address is prescribed for physical bid-document submission; submission is on GeM.
• These are delivery/consignee locations under ATC, not a tender-box address.