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Selection of Partner for Entering into Rate Contract for Development and Deployment of Digital Museum and Experiential Lab
Educational Consultants India Limited · NOIDA, Uttar Pradesh2026_EDCIL_835083_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
14 Apr 2026
14 Sept 2026
₹10 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender issued/published on 13.04.2026 under NIT No. EdCIL/DES/RC/DM/2026/001.
Pre-bid queries were due by 16.04.2026 till 1800 Hrs (deadline already passed).
Pre-bid meeting held online on 17.04.2026 at 1130 Hrs (Webex link issued by EdCIL).
Last date and time for receipt of bids is 27-07-2026 at 1630 Hrs, after successive extensions through Corrigenda I and III–VIII.
Technical bids open on 27-07-2026 at 1700 Hrs (final date under Corrigendum VIII).
Bids remain valid for 180 days; the RFP inconsistently measures that period from bid submission and from bid opening.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No overall estimated tender value or project cost is stated; this is a rate-contract / unit-rate empanelment against BOQ items.
EMD is Rs. 10,00,000 (Rupees Ten Lakh Only); forms stated include DD, and elsewhere BG and portal direct bank transfer; MSE exemption available with conditions.
No separate tender document fee is stated; Tender Wizard annual registration is Rs. 2000/- exclusive of taxes (non-refundable).
Performance security is 3% of each work order value, to be submitted within 14 days of work order / LOA as FDR/DD/PBG from approved banks.
No advance; payments only back-to-back after EdCIL receives funds from the end client, with 10% retained against warranty/AMC years 2 and 3.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an Indian company/proprietorship/partnership/LLP with registered office in India, operating for last 10 years (8 years for MSE/NSIC); consortium/JV not allowed.
Average annual turnover of at least INR 40 Crores for FY 2022-23, 2023-24 and 2024-25; bank solvency of Rs. 10 Crore (Rs. 8 Crore for MSE/NSIC).
At least 1 completed similar work in last 10 years of minimum value INR 5 Crore (inclusive of GST/taxes).
Bidder must hold ISO 9001:2015 or latest and CMMi Level 3 or above.
Bidder must not be blacklisted by Central/State Government, PSU or Government Corporations in India preceding bid due date; must not be insolvent/bankrupt; and must comply with land-border procurement restrictions.
Authorised signatory via Power of Attorney/Board Resolution; full acceptance of RFP & corrigenda; MAF for products listed in Annexure XXI.
After pre-qualification, bidders need minimum 70 technical marks overall and at least 15/30 in presentation & demonstration to open financial bids; L1 on Table A is selected for empanelment.
Specified OEM criteria apply for projectors/Touch TVs/TVs/VR headsets/LED walls/cameras, audio devices and networking devices (ISO/BIS/RoHS, local manufacturing, turnover etc.).
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Rate-contract / empanelment of a partner for development and deployment of Digital Museum, Experiential Lab(s) and Experience Center(s) for EdCIL’s clients across India.
Rate contract duration is 1 year, extendable by 1 year at a time up to maximum 2 years, with annual re-discussion of financials and no upward price revision.
From LOA (T): accept LOA by T+3, PBG by T+14, PDI by T+45, delivery by T+60, installation & commissioning by T+90 calendar days (subject to client-specific changes).
One-year onsite warranty followed by two years AMC (three years comprehensive support), with training, helpdesk and field support obligations.
Pre-dispatch inspection on 10% sample of each equipment type; 100% on-site inspection at delivery; defective lots may trigger full replacement and order cancellation.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-packet e-tender on Tender Wizard (www.tenderwizard.com/EDCIL); Technical Bid and Financial Bid uploaded concurrently and digitally signed.
Chapter-I requires sealed-envelope originals of EMD (DD/BG) and Power of Attorney/Board Resolution at EdCIL Noida before public online tender opening; a later note says no physical copies are required.
Bids must be signed by an authorised signatory under Power of Attorney/Board Resolution; online bid digitally signed with Class-III DSC; foreign-language documents to be attested.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
EdCIL confirmed the pre-bid meeting would be held online on 17.04.2026 at 11:30 AM and issued a Webex link.
Bid receipt and technical opening deadlines were extended multiple times from the original 27.04.2026 to final 27.07.2026 (1630 / 1700 Hrs).
Two files packaged with this tender actually belong to a different EdCIL tender (Tablet Based Digital OMR / TBT) and do not amend the Digital Museum RFP.
Final controlling dates for this Digital Museum tender: bid receipt 27.07.2026 1630 Hrs; technical opening 27.07.2026 1700 Hrs; all other RFP commercial/eligibility terms remain as original RFP (no substantive Digital Museum corrigendum changes found).
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
RFP states 180-day validity from opening in NIT/financial notes, but from submission in Clause 4.7.
Chapter-I and evaluation clauses require offline originals, while Clause 6.3 note says no physical copies are required.
NIT emphasises Nationalized Bank DD, while Clause 4.8 and online instructions also allow BG and (portal text) direct bank transfer.
PBG is consistently 3%, but timelines and validity anchors differ slightly across NIT, Clause 4.9 and Chapter-VII.
Files labelled as this tender’s Corrigendum II / pre-bid reply actually amend the TBT tender EdCIL/OTAS/TBT/2026/01, while Corrigendum III of this tender still refers to a Corrigendum II date state of 18.05.2026.
Detailed Chapter-VII payment waterfall coexists with Clause 6.11 saying payment terms will be decided at award as per end client.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
The only pre-bid reply PDF in the folder is for the unrelated TBT tender; no official Q&A amendments for EdCIL/DES/RC/DM/2026/001 are present.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Cash-flow risk is high: no advance, payment only after EdCIL receives funds from end client, plus 10% multi-year retention.
Delay LD at 1% of total contract value per week of delay on defaulted amount, capped at 10%; separate SLA penalties also capped around 10% of affected hardware/software.
90-day delivery/installation clock, PDI obligations, full custody until handover, and risk-purchase rights create significant execution exposure across unknown pan-India sites.
EMD can be forfeited for wide reasons (withdrawal, non-response, failure to sign, breach, non-performance, losses); successful bidder EMD is held till end of contract, not just award.
EdCIL may annul process, split scope, change timelines, re-discuss prices annually, and require price reductions with no upward revision.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
EdCIL (India) Limited, DES — corporate office at EdCIL House, 18-A, Sector 16A, Film City, Noida, Uttar Pradesh 201301.
Pre-bid/RFP queries to CGM (DES) at [email protected]; Tender Wizard helpdesk numbers and emails listed for portal support, with cc to [email protected] and [email protected].
Offline sealed envelope (EMD original and original POA/Board Resolution) is to be submitted to Plot No. 18A, EdCIL House, Sector 16A, Film city, Noida-201301 before public online tender opening.