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National Highways Authority of India · Khordha, Odisha, Uttar Pradesh2026_NHAI_291395_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
18 Sept 2026
22 Oct 2026
₹7.4 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The RFP/NIT was issued on 18.09.2026. The complete bid document was available for download from 18.09.2026 to 22.10.2026 up to 15:00 Hrs. IST.
The pre-bid meeting is scheduled for 28.09.2026 at 11:00 Hrs IST at NHLML, New Delhi. The schedule sets the last date for queries as 28.09.2026 at 11:00 Hrs; questions are also requested by email not later than one week before the meeting.
The current portal record confirms the bid submission deadline as 22 Oct 2026 at 15:00 IST and bid opening as 23 Oct 2026 at 15:30 IST. The RFP identifies the latter as the technical bid opening.
No fixed financial-opening date is stated. Financial proposals of technically responsive bidders will be opened on the e-tender portal, with notice issued to bidders 3 days in advance.
The proposal must remain valid for 180 days from the Bid Due Date. A shorter validity period will result in summary rejection.
There is no fixed calendar deadline for physical originals. Specified originals are to be submitted physically after declaration of the bid evaluation result and before award, if requested by the Authority.
The selected bidder must provide performance security within 30 days after receipt of the award letter. The agreement must then be signed within 10 days after submission of performance security.
Development must start within 8 weeks of the Appointed Date and be completed within 8 months. The lease period is 15 years including the development period; no separate O&M-period duration is stated.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated project cost or fixed tender value is stated. The financial bid is based on the bidder’s first-year annual lease rent per site, without GST; the highest responsive annual lease rent forms the award basis.
The portal records EMD as INR 740000, corresponding to the Odisha site’s INR 7.40 Lakhs. The site-wise schedule also lists INR 5.00 Lakhs for the Uttar Pradesh site. Security may be an Insurance Surety Bond, NEFT/RTGS/IMPS, or qualifying bank guarantee, valid for at least 240 days from the Bid Due Date.
The non-refundable tender document fee is INR 23,600, comprising INR 20,000 plus 18% GST, payable online through the SFMS Gateway.
Two securities are required: a development-period security equal to 50% of annual lease rent, and an O&M-period security equal to two years’ lease rent. Insurance Surety Bonds or qualifying bank guarantees are acceptable.
The bidder pays recurring annual lease rent monthly, beginning after the development period. Payments are due by the 5th of each month, escalate annually using a price index comprising 70% WPI and 30% CPI (IW), and attract 18% simple interest when delayed.
This is a lease-based revenue model: the bidder pays lease rent and may charge users for facilities at market-driven rates. Certain facilities must remain free. The documents also require revenue-share payments and reporting, but do not state the revenue-share rate or calculation percentage.
The bidder must price all tax, insurance and statutory cost exposure. Duties, taxes, royalties and other levies are borne by the bidder and will not be reimbursed by the Authority.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
A bidder may apply as an eligible single entity or Joint Venture, using the legal forms listed in the RFP. Entity/e-procurement registration and signing credentials must remain valid as specified.
The financial qualification is net worth, not turnover. The site-wise minimums are 0.85 Crores for Odisha and 1.37 Crores for Uttar Pradesh, with specified Joint Venture contribution requirements.
A Joint Venture may contain no more than three members. It must appoint a Lead Member with majority and at least 26% equity, while the members collectively retain at least 51% throughout the lease.
No minimum project-count, value or years of technical experience is stated in the evidence. However, bidders must disclose relevant project performance and certify against abandonment, termination and listed non-performing conditions.
A bidder from a country sharing a land border with India may bid only if registered with the specified Competent Authority. The same restriction applies to covered JV members and subcontractors, and a compliance certificate is mandatory.
The bidder must self-certify its local-supplier category and local value-addition locations. Class-I requires 50% local content and Class-II 20%; missing certification results in treatment as Non-Local Supplier.
Technical responsiveness depends on submitting the listed documents, including net-worth and solvency evidence, local-content and land-border certificates, constitutional documents where applicable, and JV authorisations where applicable.
Bidders face rejection or debarment for false information, poor performance, existing ineligibility/debarment, bid tampering, non-performance, integrity violations, failure to provide originals, or failure to complete award formalities.
The bidder and JV members must disclose bars, penalties, litigation and investigations, and must not engage in collusion, outside influence, undisclosed arrangements or corrupt conduct.
Evaluation is two-stage: technical responsiveness first, followed by financial evaluation of technically responsive bidders. Award is based on the highest annual lease rent quoted.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
A single master concessionaire is sought to develop, operate and maintain two wayside-amenity sites—one in Odisha and one in Uttar Pradesh—on leased National Highway land.
The Lessee must convert the Authority-provided Warm Shell/as-is facilities into fully operational wayside amenities, install all operational systems and operate and maintain the completed facilities.
The project has a defined handover, development and operating sequence: handover follows contract signing, construction starts within 8 weeks, development completes within 8 months, and the lease runs for 15 years including development.
Design, construction, safety, food, hygiene, accessibility and utility works must comply with the specified national, professional and local standards, with round-the-clock service operation.
The Authority provides the Warm Shell and demised land, but the Lessee bears as-is site-enabling works, approvals and operational fit-out; additional facilities and extra land are controlled by the Lessor.
Both sites include Authority-provided buildings and infrastructure, but bidders must verify actual conditions and traffic independently; the published traffic figures are tentative and not guaranteed.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit the bid only online through the etender portal; physical bids are not accepted.
Separate the Technical and Financial proposals electronically and apply the required digital signature.
Certain originals are required after bid evaluation; failure to provide the listed originals causes a five-year debarment.
The proposal must carry the prescribed covering identification and addressee.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The supplied evidence contains the original NIT and the current portal record, but no corrigendum, addendum, or pre-bid amendment establishing a changed value. No original-versus-amended comparison is therefore available.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The RFP contains unresolved placeholder thresholds, but Annexure VII provides the site-specific values. Bidders should use the Annexure VII values for the relevant site.
The portal shows one EMD of INR 740000, whereas Annexure VII specifies INR 7.40 lakhs for Odisha and INR 5.00 lakhs for Uttar Pradesh. The site-wise Annexure VII amounts should govern bids submitted per site; confirm the portal configuration before submission.
The bid must be submitted online, but selected bidders must later physically submit specified originals. The specific post-evaluation requirement in Clause 7.1 is an exception to the general online-only submission rule.
The lease agreement first refers to direct payment into NHAI’s designated account, but later mandates payment exclusively through the HDFC Bank application. The later, specific operational provisions prevail.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Clarify whether bidders must submit separate bids for Odisha and Uttar Pradesh, including separate financial proposals, tender fees and bid securities, and how the portal’s single EMD value applies.
The documents do not clearly identify whether each site is Type I, Type II or Type III. This affects trucker facilities, dormitory, dhaba, parking, meal obligations and other substantial pricing requirements.
The bidder is required to develop from an as-is Warm Shell, but key site-specific layouts, façade drawings and existing-condition information are stated to be unavailable in the bidding documents. This creates material construction and capex uncertainty.
The lease agreement refers to lease rent and revenue share, but the financial proposal appears to request only first-year annual lease rent. The payment basis, rate and calculation method should be confirmed before financial modelling.
The documents link handover, construction, site access and lease-rent commencement in different provisions. Confirmation is needed to model the development-period cash flow and delay exposure.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The development programme is commercially high-risk: mobilisation must begin within 8 weeks and completion is due within 8 months, with severe weekly penalties and termination exposure.
The bidder must fund and maintain significant performance securities over construction and the long O&M period; the documents allow forfeiture for broad breaches and permit first-demand invocation.
Termination rights are heavily weighted toward the Lessor, with limited compensation protection and potential loss of infrastructure, securities and future tender access.
Rent is payable monthly from the eighth month after handover, escalates through an index formula, and attracts high late-payment interest. Payment-channel noncompliance may leave the bidder liable despite payment elsewhere.
The lessee bears significant unknown site, utility, access and statutory-work risk, although lease-rent relief is available for certain Authority-attributable access delays.
The Authority retains extensive unilateral control over scope, evaluation, dates, inspections and security enforcement, while the bidder waives broad claims and may face costly arbitration-related deposits.
Responsiveness is strict and procedural errors can cause rejection or long debarment; the Authority also retains broad evaluation discretion, reducing certainty of award.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The inviting authority is National Highways Logistics Management Limited (NHLML). The designated signatory/contact is Lt. Col. Ajit Yadav, COO, NHLML, at the New Delhi office.
The NIT provides the general WSA Division email; pre-bid queries are to be sent to three NHLML email addresses.
No physical bid submission address applies: bids and the proposal documents must be submitted online only. The NHLML New Delhi address is the covering-letter addressee, not a physical bid-receipt address.