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Custom Bid for Services - Development Operation & Maintenance of a customized Content Management System Website Similar Category Hiring of Agency for IT Projects- Milestone basis
Central Institute Of Horticulture Nagaland · Dimapur, Nagaland9719017
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
6 Aug 2026
1 Sept 2026
₹16 L
₹80,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid/RFP issued and uploaded on 06-08-2026 (RFP states 1700 hours IST).
Last date for submission of pre-bid queries is 11.08.2026 (Day 5).
Pre-bid conference on 12-08-2026 at 11:00 (IST), hybrid at Director, CIH, Medziphema with Google Meet link.
GeM Bid End Date/Time is 27-08-2026 19:00:00; RFP critical dates instead state 27.08.2026 at 1730 hours (IST).
GeM Bid Opening Date/Time is 27-08-2026 19:30:00; RFP states technical bid opening at 1800 hours (IST) on the same day.
Bid Offer Validity is 120 days from the bid end date (GeM); Annexure-I also keeps the bid valid for 120 days from bid opening.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 16,00,000 inclusive of all taxes.
EMD is INR 80,000; RFP requires NEFT to the specified PAO Agriculture Kolkata SBI account with UTR/screenshot; MSE/service-provider exemption available with valid supporting documents.
No tender/bid document fee is specified; bid is downloaded from GeM and bidders bear bid-preparation costs.
Performance security is 5% of contract price (GeM ePBG 5.00% for 42 months); RFP requires Bank Guarantee / Third Party Deposit within 10 working days of award, valid 60 days beyond completion, in favour of Central Institute of Horticulture, Dimapur.
Two-phase milestone payments: Phase I development 6 months (70% after staging design/dev/testing; 30% after UAT/Go-Live); Phase II O&M 36 months paid proportionately on a bimonthly basis after Go-Live acceptance.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a legal business entity in India (company under Companies Act, partnership, proprietorship, etc.) operating for the last 3 years post registration as on 31 March 2026.
Minimum average annual turnover INR 35 Lakh over last 3 FYs (2023-24, 2024-25, 2025-26), evidenced by audited balance sheets or CA/Cost Accountant certificate.
Multiple overlapping experience tests apply: GeM 5-year similar service to Govt/PSU plus 40/50/80% value formula; RFP requires ≥3 similar assignments totaling ≥ Rs.50 Lakh in FY 2023-24 to 2025-26 for private/public sector clients.
Bidder must have sufficient technical and administrative employees and submit a list of employees who would be involved in this work.
Bidder must not be blacklisted by any Centre/State Government as on bid date; must not be under liquidation/court receivership/bankruptcy; GeM land-border registration rule applies.
Technical score out of 100 with minimum qualifying marks 60; only bidders scoring ≥60 proceed to financial opening.
No assignment or sub-contract of the contract in whole or part without prior written consent of buyer; seller remains jointly and severally liable with any approved assignee/sub-contractor.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Lump-sum fixed-price selection of an agency for Development, Operations & Maintenance of a customized CMS website for CIH (existing site https://cihner.gov.in/), GIGW 3.0 compliant, via GeM custom bid.
CIH provides existing website DB/media access, SSL certificate, domain/new DB, staging (root) and production servers, 3rd-party SMS/email services, existing logins, and other required support.
Build a responsive, browser-independent, mobile-friendly bespoke CMS website with content migration, public module, PostgreSQL DB, accessibility features, full CMS organization modules, security, GIGW 3.0 compliance, and specified tech stack.
After Go-Live acceptance, provider maintains the CMS for 36 months covering training, patch/version/dependency management, backups/availability/security, reporting/audit, documentation, scalability, secure coding/compliance, and end-to-end data migration responsibilities.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online Two Packet Bid on GeM Portal — Technical Bid and Financial Bid uploaded separately; financial bid only opened for technically qualified bidders (≥60 marks).
Form of bid and all bid pages must be signed and stamped by an authorised representative; relevant Power of Attorney for signing must be attached/uploaded.
Offer is liable to rejection if certificates/documents sought in Bid, ATC and any corrigendum are not uploaded.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The document set contains no corrigendum or addendum; original GeM bid (dated 06-08-2026) and RFP values apply as published, subject to internal conflicts noted under contradictions.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid configures QCBS weightage as 30:70 (Technical:Financial) while the RFP states evaluation on an 80:20 basis — material impact on ranking/pricing strategy.
GeM Bid End 27-08-2026 19:00:00 and Opening 19:30:00 versus RFP 1730 hrs submission and 1800 hrs technical opening on the same date.
Payment Terms / RFP Clause 32 note says applicable taxes paid extra, while RFP Clause 30 says the quoted amount is inclusive of all taxes.
GeM and RFP set different past-experience tests and eligible client sectors; bidders may meet one and fail the other if buyer applies both.
SOW Performance text requires PostgreSQL 17 or latest as decided by department, while the Technical Specifications table specifies PostgreSQL 18.
RFP retains successful bidder’s EMD until successful completion and releases it with PBG; GeM GTC returns successful bidder EMD within 15 days after receipt of Performance Security/e-PBG.
RFP Penalty Clause is 0.05% of accepted contract amount per day (cap 5%); GeM GTC LD is 0.5% of contract value of delayed quantity per week (standard GTC).
GeM validity is 120 days from End Date; Annexure-I says 120 days from opening. Scoring awards turnover marks from Rs.32–35 Lakh even though eligibility floor is Rs.35 Lakh for non-exempt bidders.
Development Performance section assigns regular backups/restoration to the server team, while O&M scope makes the Service Provider responsible for regular automated backups.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Which QCBS weightage will GeM/evaluation committee apply — GeM 30:70 or RFP 80:20 — and will the portal scoring match the RFP?
Is the binding submission cutoff 17:30 or 19:00 IST on 27.08.2026, and technical opening 18:00 or 19:30?
Should the GeM financial quote and Annexure-VIII amounts be inclusive of all taxes (Clause 30) or exclusive with taxes paid extra (Payment Terms note)?
Must bidders simultaneously satisfy GeM 5-year Govt/PSU experience, GeM 40/50/80% formula, and RFP ≥3 projects totaling Rs.50 Lakh (private allowed), or does one supersede the others?
Is NEFT to PAO Kolkata the only accepted EMD mode, or are GeM surety bond/BG/DD also accepted; and is successful bidder EMD retained till completion (RFP) or returned after PBG (GTC)?
Confirm mandatory stack (PostgreSQL 17 vs 18; Laravel 12 / PHP 8.4.5 / React 18.2), who owns backups/firewall/SSL ops, and whether Lighthouse 50–60 plus GIGW 3.0 are contractual acceptance gates for Go-Live payment.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Failure to complete on time attracts 0.05%/day penalty up to 5% of accepted contract amount; buyer may cancel and complete balance work at contractor’s risk and cost for excess spend.
RFP bars arbitration at any stage; bidders unwilling to accept are advised not to participate — high dispute-resolution risk versus ordinary commercial contracts/GeM GTC mechanisms.
Full custom CMS, migration, GIGW 3.0, security and Go-Live in 6 months depends on timely CIH content, servers, SSL, domain, SMS/email gateways and approvals for UAT/Go-Live payment milestones.
Long 36-month O&M with patch/dependency management, OWASP protections, vulnerability assessments, and malicious-code certificate creates ongoing security liability disproportionate to estimated value (INR 16 Lakh).
Conflicting QCBS weights, dual experience tests and turnover scoring bands create award-challenge risk; fewer than 3 bids can auto-extend deadline up to 3 times by 3 days each.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Central Institute of Horticulture (CIH), Department of Agriculture & Farmers Welfare, Ministry of Agriculture & Farmers Welfare, Government of India, Medziphema, Dimapur, Nagaland-797106.
Dr. Roshan Lal Raut, Director, Central Institute of Horticulture, Medziphema, Nagaland — CA for custom bid and QCBS approval notes.
HOD grievance email [email protected]; Buyer Email [email protected].
Consignee/Reporting Officer: Imtinaro Jamir, CIH Medziphema 797106. Pre-bid and presentation venue: Office of the Director, CIH, Medziphema (hybrid) with Meet code skg-wqyu-hrk for pre-bid.